Carol Stream Park District > Board Meetings > Minutes > 0123 min

0123 min

April 20th, 2012  |  Published in Board Meetings, Minutes

Carol Stream Park District

Board of Commissioners

Regular Meeting

January 23, 2012

7:00pm

Call to OrderThe meeting was called to order at 7:00 p.m.
  
Roll Call/PledgePresent:  Commissioners Gramann, Powers, Ullman, Sokolowski,  Jeffery, Jaszka, and Bird

 

  
Public HearingCommissioner Sokolowski made a motion to adjourn to public hearing on the 2012 Budget and Appropriation Ordinance #457. Seconded by Commissioner Powers.

 

Executive Director gave a brief summary of the 2012 budget highlighting

  • Continuing toward a healthy fund balance
  • Portions of staff’s salary/benefits were re-allocated from the Special Recreation Fund (SRF) to allow more SRF money to go towards facility accessibility.
  • Budget allows for good quality service to our customers.

 

Commissioner Sokolowski made a motion to adjourn the public hearing on the 2012 Budget and Appropriation Ordinance #457. Seconded by Commissioner Powers.

  
Listening PostRobert Guico, 331 Iowa Ct, Carol Stream.

 

Approached the Board with ideas to make biking better in Carol Stream. He has another meeting with the Village of Carol Stream on January 30 to review ideas and future path plans already in the works.

  
Changes to the AgendaCommissioner Powers made a motion to move action item 5C, Approval of 2012 Budget, to discussion item 7B. Seconded by Commissioner Sokolowski. Voice vote taken. Motion passes 7-0-0.
  
Action Items 
Approval of MinutesCommissioner Bird made a motion to approve the minutes of the regular meeting, January 9, 2012. Seconded by Commissioner Bird.  Voice vote taken. Motion passes 7-0-0.
  
Ratify January 2012 BillsCommissioner Powers made a motion to ratify the January 2012 bills as presented. Seconded by Commissioner Jeffery. Voice vote taken. Motion passes 7-0-0.
  
February 2012 Board Meeting DatesCommissioner Sokolowski made a motion to cancel the February 27, 2012 meeting.  Seconded by Commissioner Powers. Board concurred with one meeting. If a second meeting is needed, the Board may re-schedule it at the February 13 meeting. Proper notification will be sent to the media. Voice vote taken. Motion passes 7-0-0.
  
Fees, Charges and Pricing PolicyCommissioner Jaszka made a motion to adopt the revised Fees, Charges and Pricing Policy; Revision Date: January 23, 2012. Seconded by Commissioner Jeffery.

 

Board concurred that it’s a great idea to offer employees and dependents of Carol Stream businesses resident stature for programs and facilities. Voice vote taken. Motion passes 7-0-0.

  
Annual Maintenance Contract for Information Technology ServicesCommissioner Powers made a motion to approve a service agreement with Sikich Technologies, LLP in the amount of $43,375 for IT Support & Managed Services for January – July, 2012 for complete computer network and technology support. Seconded by Commissioner Jaszka. Discussion ensued:

 

  • Contract (monthly) amount differs from motion amount. Staff advised monthly amount varies depending on how many computers we have in service.
  • Good concept. One person to do all the work is tough.
  • Expertise will help alleviate problems and down time of staff.
  • Customers should always be able to access our website and registration anytime they are available to do so.

Voice vote taken. Motion passes 7-0-0.

  
Project Management Office – Phase IIICommissioner Bird made a motion to accept the Phase III Program Management Office proposal from McDonough and Associates, Inc, Orland Park, Illinois, in the amount of $409,450. Seconded by Commissioner Powers.

 

Board concurred this is a good decision. The expertise of McDonough is a huge value to the Park District.

 

Voice vote taken. Motion passes 7-0-0.

  
Resolution 12-01: Merger of IDPLAF with IIITCommissioner Powers made a motion to approve Resolution 12-01 approving the declaration of trust of the Illinois Institutional Investors Trust and authorizing the execution thereof, and authorizing certain officials to act on behalf of the Carol Stream Park District. Seconded by Commissioner Bird. Voice vote. Motion passes 7-0-0.
  
IMRF Fund TransferCommissioner Powers made a motion to transfer funds from the Recreation Fund to the IMRF Fund in the amount of $72,000, and journalize the entry for December 2011. Seconded by Commissioner Jeffery.

Multiple events led to a decline in this fund balance. This transfer brings the fund to the suggested balance of the district auditors, without negatively impacting the Recreation Fund.

 

Voice vote taken. Motion passes 7-0-0.

  
Capital Improvement Program Update and Action
Professional Engineering Services for Armstrong ParkCommissioner Sokolowski made a motion to approve the proposal from Cemcon, LTD for Professional Engineering Services Armstrong Park – Baseball Field and Sled Hill Improvements, Carol Stream, IL, not to exceed $25,100. Seconded by Commissioner Jeffery.

 

  • Board concurred Cemcon has done good work for us on past projects.
  • Cemcon is familiar with Carol Stream and Klein Creek
  • Should we be doing this type of work now? Should we wait until we see what happens with legislation? Consensus was to proceed now. The plan has a good shelf life if the district decides to wait on some of the projects. Right now, this a great price. Who knows what it would it cost in about five years.
  • County plans not finished. County deadline for permit review drawings is January 31, 2012.

Voice vote taken. Motion passes 7-0-0.

  
Value Engineering of Gary Ave SiteCommissioner Sokolowski made a motion to approve the proposal from ECS Midwest not to exceeded $25,000 for geotechnical, structural and value engineering consultation.

Seconded by Commissioner Powers.

 

Discussion ensued:

  • Second opinion is definitely a way to go given the cost of the first option to remedy the situation
  • ESC will test the area of footing placement to ensure soil quality
  • Once testing is done, ESC will confirm that the soil will bear the weight of the building

Voice vote taken. Motion passes 7-0-0.

Proposed Name for Naming of Recreation CenterStaff presented the outline for naming and marketing the new recreation center.

 

  • Board suggested an electronic sign at the site
  • Ask residents for name suggestions, via an electronic “suggestion box” Have a name that lasts.
  • Board to be kept up to date on the progress
  
Discussion Items 
Legislative UpdateCommissioner Powers updated the Board on the meeting he and Commissioner Bird had with Senator Millner.

 

Suggestions from Senator Millner:

 

  • Approach residents with reasons for assistance
  • Define district goals
  • Provide Q&A sheets

 

This legislation does not increase taxes. This enables the district to get the full $37 million the residents voted for.

 

Senator Millner is on board with this. He will talk to Senator Pankau, who is also in the Park District’s legislative district. Senator Millner has spoken to Representative Ramey and he is on board as well.

 

Senator Millner will keep the district updated on his efforts.

  
BudgetCommissioners to review the budget for approval at the February 13, 2012 meeting. Email all questions to Executive Director and he will provide answers to all. Commissioners that would like to meet with staff are to email Executive Director for a date and time to be set.
  
AdjournmentCommissioner Powers made a motion to adjourn the meeting. Seconded by Commissioner                   Sokolowski.  Voice vote taken taken. Motion passes 7-0-0. Meeting adjourned at 8:45pm

 

 

________________________________

President

                                                            Brenda Gramann

 

 

___________________________

Secretary

Arnold J. Biondo          

 

February 13, 2012

Date