Board Meetings
Fin Comm 0827
Carol Stream Park District
College of DuPage
500 Kuhn Road
Carol Stream, Illinois
Finance Committee Meeting
August 27, 2012
6:30 pm
Topics:
- Review Treasurer’s Quarterly Report
- Other items that may normally be addressed by the Finance Committee
081312 Bev at Venues
Board of Commissioners
Adhoc Committee Meeting
Sales of Alcoholic Beverages at CSPD Venues
Simkus Recreation Center
Meadow Flower Room
849 Lies Road
Carol Stream, Illinois
August 13, 2012
6:30 P.M.
| 1. | Call To Order/ Roll Call |
| 2. | Review and clarification of Committee purpose; desired result |
| 3. | Discuss steps required to study the question |
| 4. | Set direction for staff; set next meeting |
| 5. | Adjournment |
0813 COW meeting
Board of Commissioners – Committee of the Whole Meeting
Simkus Recreation Center
Meadow Flower Room
849 Lies Road
Carol Stream
August 13, 2012
7:00 P.M.
1. Call To Order/ Roll Call
2. Strategic Planning Session 2012-2015
A. Revisit Mission/Vision/Values
B. Review and Discuss Key Priorities
C. Review and Discuss Goals
D. Add/Subtract/Modify Goals
3. Other items that may normally come before the Park Board Committee of the Whole
4. Closed Session:
• Performance of an Employee; Section 2(c)(1)
5. Action pertaining to Closed Session
6. Adjournment
062512
Carol Stream Park District
Board of Commissioners
June 25, 2012
7:00pm
| Call to Order | The meeting was called to order at 7:03 p.m. |
| Roll Call/Pledge | Present: Commissioners Gramann, Ullman, Jaszka, Bird, Powers, and Jeffery
Absent: Commissioner Sokolowski |
| Listening Post | Jeff Moyer of A Lamp Concrete Contractors, Inc, 1900 Wright Blvd., Schaumburg, IL, 60193 |
| Changes to the Agenda | Commissioner Powers made a motion to move item 6c to item 5a(1). Seconded by Commissioner Jeffery. Voice Vote Taken. Motion passed 6-0-0. |
| Action Items | |
| Award Contract: Red Hawk Park to Great Western Trail | Commissioner Bird made a motion to approve the bid from Evans and Sons Blacktop (E&S) in the amount of $159,661 for the construction of the Great Western Trail Link. Seconded by Commissioner Powers.
Commissioner Gramann invited Mr. Moyer to address the Board. Mr. Moyer wanted the E&S bid to be deemed “irregular” due to missing information.
Commissioners asked staff for clarification. Director of Parks, Facilities, and Production Rosenberg explained that E&S provided their current workload and references the morning after the bid opening, and that the bid documents state the Park District reserves the right to waive the technicality. E&S’s recent satisfactory work for the Park District and the lowest bid figure were factors in retaining the bid.
Voice vote taken. Motion passed 6-0-0. |
| Approval of Minutes | Commissioner Jeffery made a motion to accept the minutes of the Regular Meeting, held June 11, 2012. Seconded by Commissioner Powers.
Commissioner Bird asked that:
Voice vote to approve minutes with changes. Motion passed 6-0-0. |
| Second Amendment to Annexation Agreement southwest Corridor | Commissioner Jeffery made a motion to approve the Second Amendment to Annexation Agreement Southwest Corridor (McCaslin park) which issues a refund in the amount of $1,296.31 to the Park District. Seconded by Commissioner Jaszka. Voice Vote Taken. Motion passed 6-0-0. |
| Amendment to Finance Policy – PCI Compliance Policy | Commissioner Powers made a motion to approve the Payment Card Industry Compliance policy as an amendment to the current Financial Policy Manual. Seconded by Commissioner Bird. Voice vote taken. Motion passed 6-0-0.
|
| Resolution 12-03 – Conservation Foundation 40th Anniversary | Commissioner Ullman made a motion to approve resolution 12-03, recognizing the 40th anniversary of the Conservation Foundation. Seconded by Commissioner Powers. Commissioner Gramann commented that this was “a good way to recognize our partners”. Voice vote taken. Motion passed 6-0-0. |
| IGA Cooperation Agreement with Winfield Park District | Commissioner Jeffery made a motion to enter into an intergovernmental cooperation agreement between the Carol Stream Park District and Winfield Park District. Seconded by Commissioner Bird. Discussion ensued:
Voice vote taken. Motion passed 6-0-0. |
| Potential Date – Joint Village of Carol Stream Meeting | Commissioners agreed it is in both Board’s best interests to proceed with the Town Center signage proposal without a joint meeting. The Board prefers to schedule a joint meeting to review the initial design documents. No action taken. |
| Capital Improvement Program Update and Action | |
| Construction Update | Executive Director Biondo updated the board:
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| McCaslin Park Change Orders | Commissioner Ullman made a motion to approve the change order in the amount of $28,409 to Vegter Excavating for handling of material not generated by Vegter. Seconded by Commissioner Jeffery. Voice vote taken. Motion passed 6-0-0.
Commissioner Jaszka made a motion to approve the change order in the amount of $5,596 to Vegter Excavating for extending the warning track. Seconded by Commissioner Bird. Voice vote taken. Motion passed 6-0-0.
Commissioner Jeffery made a motion to approve the change order in the amount of $13,351 to Vegter Excavating for the drive excavation. Seconded by Commissioner Ullman. Voice vote taken. Motion passed 6-0-0.
Commissioners expressed that these change orders have come through considerably late and do not want to see the same happen with the new recreation center. |
| Discussion Items | |
| Armstrong Park Bridge Inspection | The Pavia-Marting Co. engineering report’s three options were discussed. Consensus was to ask governmental partners (Library, School Districts, and Village of Carol Stream) for a commitment to share the cost of the prefab bridge option. |
| Annual State of the District Report | Executive Director Biondo presented his State of the District report to the Board of Commissioners and highlighted the success of the District despite “the economy”.
|
| Adjournment | Commissioner Jaskza made a motion to adjourn the meeting. Seconded by Commissioner Jeffery. Voice vote taken. Motion passes 6-0-0. Meeting adjourned at 8:28pm. |
________________________________
President
Brenda Gramann
___________________________
Secretary
Dannielle L. Wilson
July 23, 2012
Date
061112
Carol Stream Park District
Board of Commissioners
June 11, 2012
7:00pm
| Call to Order | The meeting was called to order at 7:02 p.m. | |
| Roll Call/Pledge | Present: Commissioners Ullman, Sokolowski, Bird, Powers, and Jeffery
Absent: Commissioners Gramann and Jaszka Vice President Ullman presided in the absence of President Gramann Also Present: Frank Parisi, Williams Architects; Ian Everett, Marketing and Communications Specialist Commissioner Sokolowski excused himself at 7:22pm Commissioner Jaszka arrived at 7:25pm |
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| Listening Post | Introduction of Brett Sprague, Recreation Intern from Illinois State University | |
| Changes to the Agenda | none | |
|
Action Items |
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| Approval of Minutes | Commissioner Sokolowski made a motion to accept the minutes of the Regular Meeting, held May 14, 2012. Seconded by Commissioner Powers. Voice vote taken. Motion passed 5-0-0.
Commissioner Bird made a motion to accept the minutes of the Joint meeting with the Village of Carol Stream held on May 14, 2012. Seconded by Commissioner Jeffery. Voice vote taken. Motion passed 5-0-0. |
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| Ratify May 2012 Bills | Commissioner Jeffery made a motion to ratify bills as presented in the Accounts Payable Voucher List for May 2012. Seconded by Commissioner Powers. Voice vote taken. Motion passed 4-0-1, abstention by Commissioner Sokolowski. | |
| Standing and Ad Hoc Committee Assignments | Commissioner Sokolowski made a motion to approve committee appointments for the 2012-2013 fiscal year. Seconded by Commissioner Powers.
Standing Committee Appointments:
{President of the Board, Gramann, is automatically a member of each committee.}
Ad Hoc Committee Appointments:
Voice vote taken. Motion passed 5-0-0. |
|
| Ordinance #461 Declaring Certain Park District Property Surplus | Commissioner Powers made a motion to approve Ordinance #461 declaring certain park district property surplus. Seconded by Commissioner Bird.
Commissioner Powers asked if the Camry will be replaced. No. Roll Call vote: Commissioner Jeffery: aye Commissioner Jaszka: aye Commissioner Powers: aye Commissioner Bird: aye Commissioner Ullman: aye Motion passes 5-0-0. |
|
| Program Guide Print Bid Contract | Commissioner Sokolowski made a motion to award a bid contract with John Swift Printing for an estimated $36,297, and for unit prices bid. Seconded by Commissioner Jeffery. Discussion Ensued:
Voice vote taken. Motion passed 5-0-0. |
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| Capital Improvement Program Update and Action | ||
| Construction Update | Frank Parisi updated the board on the Recreation Center Progress:
Executive Director Biondo updated the board:
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| Discussion Items | ||
| Legislative Update | Waiting for the Governor’s signature on SB3184. | |
| Armstrong Park Bridge Inspection | Park District Risk Management Agency will reimburse for part of the bridge repair expenses. The exact amount will be determined after the engineer’s report is received. | |
| Closed Session | Commissioner Powers made a motion to enter into closed session for the purposes of
Seconded by Commissioner Bird. Roll Call vote: Commissioner Jeffery: aye Commissioner Jaszka: aye Commissioner Powers: aye Commissioner Bird: aye Commissioner Ullman: aye Motion passes 5-0-0. |
|
| Board went into closed session at 7:35pm
Board returned to open session at 8:00pm |
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| Action pertaining to Closed Session | Commissioner Jeffery made a motion to release the closed session minutes as listed. Seconded by Commissioner Powers. Voice Vote taken. Motion passed 5-0-0.
Commissioner Bird made a motion to destroy verbatim recordings of closed session meetings as listed, in accordance with the Destruction of Verbatim Recording of Closed Session Meetings Policy. Seconded by Commissioner Jeffery. Voice Vote Taken. Motion passed 5-0-0. |
|
| Adjournment | Commissioner Powers made a motion to adjourn the meeting. Seconded by Commissioner Jaszka. Voice vote taken. Motion passes 5-0-0. Meeting adjourned at 8:02pm. | |
________________________________
President
Brenda Gramann
___________________________
Secretary
Dannielle L. Wilson
June 25, 2012
Date
051412
Carol Stream Park District
Board of Commissioners
May 14, 2012
7:00pm
| Call to Order | The meeting was called to order at 7:02 p.m. | |||
| Roll Call/Pledge | Present: Commissioners Gramann, Sokolowski, Bird, Ullman, Powers, Jeffery, Jaszka, and Attorney John Wyeth | |||
| Listening Post | Introduction of Danny Tutskey, new staff Recreation Supervisor | |||
| Changes to the Agenda | none | |||
Action Items Nominate and Elect President pro-temCommissioner Sokolowski made a motion to elect Commissioner Powers as President pro-tem. Seconded by Commissioner Bird. Voice vote taken. Motion passed 7-0-0. Commissioner Powers took control of the meeting. Elect and Appoint Board OfficersCommissioner Powers asked for a nomination for the President of the Board.
Commissioner Sokolowski made a motion to elect Commissioner Gramann as President. Seconded by Commissioner Bird. Voice vote taken. Motion passed 7-0-0.
Commissioner Gramann took control of the meeting.
Commissioner Powers made a motion to nominate Commissioner Ullman for the office of Vice President of the Board. Seconded by Commissioner Sokolowsi. Voice vote taken. Motion passed 7-0-0.
Commissioner Sokolowski made a motion to make the following appointments:
- Arnold Biondo as Executive Director
- Dannielle Wilson as Secretary of the Board
- Sue Rini as Treasurer
- John Wyeth as Attorney
- Seldon Fox as Auditor
Seconded by Commissioner Powers. Voice vote taken. Motion passed 7-0-0. Approval of MinutesCommissioner Bird made a motion to accept the minutes of the Regular Meeting, held April 23, 2012. Seconded by Commissioner Jeffery. Voice vote taken. Motion passed 7-0-0.
Commissioner Powers made a motion to accept the minutes of the Legislative Committee Meeting held April 23, 2012. Seconded by Commissioner Bird. Voice vote taken. Motion passed 7-0-0.
Commissioner Jeffery made a motion to accept the minutes of the Finance Committee Meeting held April 23, 2012. Seconded by Commissioner Jaszka. Voice vote taken. Motion passed 7-0-0.
Commissioner Jaszka made a motion to accept the minutes of the Committee of the Whole Meeting held on May 7, 2012. Seconded by Commissioner Jeffery. Voice vote taken. Motion passed 7-0-0. Ratify April 2012 BillsCommissioner Powers made a motion to ratify bills as presented in the Accounts Payable Voucher List for April 2012. Seconded by Commissioner Jaszka. Voice vote taken. Motion passed 7-0-0. Armstrong Park – Library Bridge Inspection ContractCommissioner Bird made a motion to reimburse the Village of Carol Stream for the contract with Pavia-Marting & Co. in an amount up to $1,850.00 for the Armstrong Park pedestrian bridge inspection and evaluation services. Seconded by Commissioner Powers. Discussion ensued:
- When will the report be ready? Staff to follow up
- Will all three parties share the repair costs? Not yet discussed
- Park District Risk Management Agency report expected any day
- Some customer complaints to library staff; 4-5 calls to District staff
- A project status update on District website was requested
Voice vote taken. Motion passed 7-0-0. Annexation of PropertyCommissioner Sokolowski made a motion to approve Ordinance 460, an Ordinance Annexing Certain Territory to the Carol Stream Park District, DuPage County, Illinois with the stipulation that the legal description of the territory be verified by a professional surveyor before annexation documents are filed with the County. Seconded by Commissioner Powers. Discussion ensued:
- Clarification of survey timing, cost, and Board review
- Welcome letter to be sent to new Park District residents
- Ad-hoc committee may be formed in future
Roll Call Vote:
Commissioner Gramann: aye
Commissioner Ullman: aye
Commissioner Sokolowski: aye
Commissioner Bird: aye
Commissioner Powers: aye
Commissioner Jeffery: aye
Commissioner Jaszka: aye
Motion passes 7-0-0.
Easement Agreements for Veterans Park TrailA) Commissioner Bird made a motion to enter into an Easement Agreement with Klein Creek Condominium Association for the purpose of maintaining a bicycle and pedestrian trail, and to grant authority to the Park Board Attorney and Executive Director to edit wording for the final document so long as the changes do not alter the intent, scope, or cost of the Agreement. Seconded by Commissioner Jaszka.
B) Commissioner Jaszka made a motion to enter into an Easement Agreement with Carolshire Condominium Association for the purpose of maintaining a bicycle and pedestrian trail, and to grant authority to the Park Board Attorney and Executive Director to edit wording for the final document so long as the changes do not alter the intent, scope, or cost of the Agreement. Seconded by Commissioner Jeffery.
- Attorney Wyeth confirmed that the Park District does not own the land and therefore a monetary transaction is necessary.
- Commissioner Bird described the agreements as a “smart move to share resources” and Commissioner Ullman agreed it is a “win-win”.
Voice votes taken. Both motions passed 7-0-0.
Lease of Land for Great Western Trail connectionCommissioner Sokolowski made a motion to approve Resolution No. 12-02, a Resolution to Enter a Recreational Lease with Commonwealth Edison Company for the purpose of Building and Maintaining a Bicycle and Pedestrian Trail and to grant authority to the Park Board Attorney and Executive Director to edit wording for the final document so long as the changes do not alter the intent, scope, or cost of the agreement. Seconded by Commissioner Bird. Discussion ensued:
- Commissioners asked for copies of the final document
- Construction is expected to be completed by the end of October 2012
Roll Call Vote:
Commissioner Gramann: aye
Commissioner Ullman: aye
Commissioner Sokolowski: aye
Commissioner Bird: aye
Commissioner Powers: aye
Commissioner Jeffery: aye
Commissioner Jaszka: aye
Motion passes 7-0-0.
Capital Improvement Program Update and Action Armstrong Park: Flood Reservoir Plan reviewExecutive Director Biondo updated the board:
- Geo-grid service drive location; and, wet/dry areas clarified
- Raising of ballfields and addition of fourth field will depend on SB3184 result
- Gate and signage near the burm discussed
- Commissioner Jeffery commented that a path was missing near Lake George
- Commissioner Jaszka would like to see a direct path to the hub, if possible
- Commissioner Ullman expressed a need for more warm-up space
Recreation CenterExecutive Director Biondo updated the board:
- Project is ahead of schedule
- Working on underground mechanical work for pool (east of walls)
- Roof should be up late July
- Environmental Protection Agency visited; wants additional silt fence
- Project Manager hired an Intern who will provide weekly IEPA reports
McCaslin ParkExecutive Director Biondo updated the board:
- Damage to the lift station tank by Village contractor was minor; needs a quick patch
- The DuPage county Health Department found a few issues to be rectified at snack bar
- Concessionaire plans to open for ribbon cutting ceremony
- Consensus is to not install 12 foot fence at this time
Discussion ItemsStanding and Ad Hoc Committee Assignment Discussion:
- Finance: Commissioners Powers, Jeffery, and Jaszka
- Parks/Facilities: Commissioners Bird, Ullman, and Jaszka
- Personnel: Commissioners Sokolowski, Jeffery, and Bird
- Legislation: Commissioners Powers, Sokolowski, and Bird
- Pool IGA: Commissioners Sokolowski, Bird, and Jaszka
- Alcohol Beverages: Commissioners Ullman, Powers, and Jeffery
Legislative UpdateSB3184 will have its third reading in House this week. Because the amendment was approved as a speaker’s amendment, it should go directly to Senate floor. If approved, it is presented to the Governor for signature. Recreation Quarterly ReportRecreation Director Haring compared Winter 2012 to Winter 2008 registration and revenue figures. The number of new programs has almost doubled, with adult revenue increasing over youth. Push to update McCaslin park for re-opening. Parks, Facilities, and Production Quarterly ReportParks, Facilities, and Production Director Rosenberg presented photos of new backhoe, line painter pump, park kiosks and Post Office Park signage. AdjournmentCommissioner Sokolowski made a motion to adjourn the meeting. Seconded by Commissioner Powers. Voice vote taken. Motion passes 7-0-0. Meeting adjourned at 8:32pm.
________________________________
President
Brenda Gramann
___________________________
Secretary
Dannielle L. Wilson
June 11, 2012
Date
051712 cow meet w/VCS
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Carol Stream Park District
Board of Commissioners
Special Meeting-Committee of the Whole
May 14, 2012
6:00pm
| Call to Order | The meeting was called to order at 6:03 p.m. |
| Roll Call | Park Board Present: Commissioners Gramann, Sokolowski, Bird, Ullman, Jeffery, Jaszka and Executive Director Biondo;
Park Board Absent: Commissioner Powers
Village of Carol Stream Present: Trustees McCarthy, Weiss, Manzzullo, and Frusolone, Mayor Saverino, and Administrator Breinig
Commissioner Powers arrived at 6:09pm |
| Capital Improvement Program Update and Action | |
| Recreation Center | Executive Director Biondo provided a project status update:
|
| Town Center/Recreation Center Signage | Village Trustees and Park District Commissioners discussed ideas for combined Town Center/Recreation Center signage. The preference is to not have competing signs on-site and to present a unified Carol Stream message. Both entities currently work together to share each other’s messages on existing electronic message signs. The next step is to ask a design firm to present options and pricing. |
| Other items that may be normally addressed | The new “no left turn” signs from northbound Gary Ave to Fountain View Drive were discussed. The Village staff will “bag” the signs during special events until further notice. |
| Adjournment | Meeting adjourned at 6:43pm. |
________________________________
President
Brenda Gramann
___________________________
Secretary
Dannielle L. Wilson
June 11, 2012
Date
051712 spec bd mtg
|
|
Carol Stream Park District
Board of Commissioners
Special Meeting-Committee of the Whole
May 7, 2012
6:00pm
| Call to Order | The meeting was called to order at 6:05 p.m. |
| Roll Call | Present: Commissioners Gramann, Sokolowski, Powers, Ullman, Jeffery, Jaszka;
Absent: Commissioner Bird Also attending: A. Biondo, J. Vogl, B. Rosenberg, D. Haring, S. Rini, D. Wilson; William’s Architects Tom Poulos and Andy Ouper. Commissioner Bird arrived at 6:27 p.m. |
| Recreation Center
Roof Color Review |
President Gramann reviewed that the meeting purposed was to discuss the roof color of the new recreation center, then asked Commissioner Sokolowski to open the discussion. Commissioner Sokolowski shared that he has always preferred the copper color. Subsequent dialogue ensued:
Commissioner Gramann acknowledged Board consensus is for the silver roof. She reiterated that the roof color decision is a major one and deserved review. |
| Strategic Planning Workshop | Facilitator Jamie Sabbach of 110%, LLC outlined the 2013-15 strategic planning process. Commissioners brainstormed various factors impacting the District, including trends, political, social, financial, markets and competition. Upcoming plan development includes identification of key issues, goals, and actions. |
| Adjournment | Meeting adjourned at 9:35pm. |
________________________________
President
Brenda Gramann
___________________________
Secretary
Arnold J. Biondo
May 14, 2012
Date
051712 spec bd mtg
|
|
Carol Stream Park District
Board of Commissioners
Special Meeting-Committee of the Whole
May 7, 2012
6:00pm
| Call to Order | The meeting was called to order at 6:05 p.m. |
| Roll Call | Present: Commissioners Gramann, Sokolowski, Powers, Ullman, Jeffery, Jaszka;
Absent: Commissioner Bird Also attending: A. Biondo, J. Vogl, B. Rosenberg, D. Haring, S. Rini, D. Wilson; William’s Architects Tom Poulos and Andy Ouper. Commissioner Bird arrived at 6:27 p.m. |
| Recreation Center
Roof Color Review |
President Gramann reviewed that the meeting purposed was to discuss the roof color of the new recreation center, then asked Commissioner Sokolowski to open the discussion. Commissioner Sokolowski shared that he has always preferred the copper color. Subsequent dialogue ensued:
Commissioner Gramann acknowledged Board consensus is for the silver roof. She reiterated that the roof color decision is a major one and deserved review. |
| Strategic Planning Workshop | Facilitator Jamie Sabbach of 110%, LLC outlined the 2013-15 strategic planning process. Commissioners brainstormed various factors impacting the District, including trends, political, social, financial, markets and competition. Upcoming plan development includes identification of key issues, goals, and actions. |
| Adjournment | Meeting adjourned at 9:35pm. |
________________________________
President
Brenda Gramann
___________________________
Secretary
Arnold J. Biondo
May 14, 2012
Date
042312 min
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Carol Stream Park District
Board of Commissioners
April 23, 2012
7:00pm
| Call to Order | The meeting was called to order at 7:02 p.m. | |
| Roll Call/Pledge | Present: Commissioners Gramann, Bird, Powers, Ullman, Sokolowski, Jeffery, and Jaszka | |
| Listening Post | Robert Guico, 331 Iowa Ct
Mr. Guico updated the Board on his efforts to create a trail along Klein Creek. He gave the Board an updated map with his idea of the safest and slowest route and showed a sample trail sign with cost estimates.
Rick Gieser, 796 Pawnee Dr Mr. Gieser congratulated the Board on the new recreation center progress. He received the Park District’s Facebook page status update about the recreation center walls being erected and asked to continue that form of communication. After commending the recent Earth Day festivities, Mr. Gieser represented the July 4th Parade Committee by informing the Board of this year’s raffle ticket sales. |
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| Changes to the Agenda | Commissioner Sokolowski made a motion to remove Action Item 5b, Armstrong Park – Library Bridge Progress Report from the agenda. Seconded by Commissioner Powers. Commissioner Ullman asked to leave the item open for questioning. Voice vote taken. Motion failed 0-0-7. | |
| Action Items | ||
| Approval of Minutes | Commissioner Powers made a motion to approve the minutes of the regular meeting, April 9, 2012. Seconded by Commissioner Bird. Voice vote taken. Motion passes 7-0-0. | |
| Armstrong Park – Library Bridge Progress Report | Question regarding the cost of the bridge inspection: Inspection must be completed by State of Illinois licensed bridge inspector.
No motion; no vote |
|
| Quarterly Treasurer’s Report | Commissioner Powers made a motion to accept the quarterly Treasurers Report for the period ending March 31, 2012 as presented. Seconded by Commissioner Sokolowski. Voice vote taken. Motion passes 7-0-0.
Question as to who estimated the preliminary drop in EAV? DuPage County collects data from Bloomingdale, Wayne and Milton Townships and calculates the data. |
|
| Capital Improvement Program Update and Action | ||
| Armstrong Park | Executive Director Biondo and Director of Parks, Facilities and Production Rosenberg updated the board:
Discussion Ensued:
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| Recreation Center | Photos of Recreation Center pre-cast wall installation were reviewed. Question whether geothermal delay will delay the project. Because the geothermal field is separate from the building, the building construction can proceed as planned. The two will be connected later in the project. | |
| McCaslin Park | Executive Director Biondo updated the board:
Discussion Ensued
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| Discussion Items | ||
| Legislative Update | Executive Director Biondo updated the board:
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| Adjournment | Commissioner Powers made a motion to adjourn the meeting. Seconded by Commissioner Jeffery. Voice vote taken. Motion passes 7-0-0. Meeting adjourned at 8:08pm. | |
________________________________
President
Brenda Gramann
___________________________
Secretary
Arnold J. Biondo
May 14, 2012
Date
042312 fin min
Finance Committee Meeting
Monday, April 23, 2012
6:31 – 6:57 pm
Present: Commissioners Gramann, Sokolowski, Powers, Ullman, Bird, Jeffery, and Jaszka
Executive Director Biondo, Director of Finance & Administration Rini, Director of Parks, Facilities & Production Rosenberg, Director of Recreation Haring, Controller Scumaci, Strategic Initiatives Facilitator Wilson
Meeting was called to order at 6:31 pm.
Review of Treasurer’s Quarterly Report
Director Rini reviewed the First Quarter Treasurer’s Report for period ending March 31, 2012 which reflected preliminary, unaudited numbers.
- All funds are currently performing to expectation.
- The Liability fund currently reflects a small negative balance which will be resolved after the first tax receipts of the year.
- Commissioner Powers asked questions related to the capital expenditures, liquidity of funds to comply with capital outlays, and performance against previous years; they were answered by Director Rini. Commissioner Powers commented that Schedules B and C could be more helpful if they included ‘budgeted values’ for comparison. Commissioner Powers also requested that the Schedule F (Investment Schedule) include the funds which are being held in liquid accounts to accommodate the capital projects.
Review of CIP Budget
Director Rini provided the Board with a list of current capital projects, and a monthly spending schedule to coincide with the CIP program. She explained that the schedule helps determine investment terms, and liquidity needs to assist with the timely progress and completion of the capital projects.
Commissioner Powers made a motion to adjourn the Finance Committee Meeting. Seconded by Commissioner Jeffery. Meeting adjourned at 6:57 pm.
042312 legis min
Legislative Committee Meeting
April 23, 2012
6:00 – 6:30 p.m.
Present: Commissioners Gramann, Bird, Powers, Ullman, Jeffery, Sokolowski, and Jaszka
Executive Director Biondo, Director of Finance & Administration Rini, Director of Parks, Facilities & Production Rosenberg, Director of Recreation Haring, Director of Marketing and Communications Vogl and Strategic Initiatives Facilitator Wilson
SB3184
- Illinois Association of Park Districts (IAPD) is supporting the Carol Stream Park District bill
- Commissioner Powers has left messages for Senator Ramey
- Plans for the upcoming IAPD legislative conference were discussed
- Attendees: Commissioners Powers and Sokolowski, Executive Director Biondo, and Strategic Initiatives Facilitator Wilson
- Plans to visit representatives’ offices were made
- The next step for the bill is to move out of the Rules Committee, then possibly into Revenue Committee
- Commissioner Gramann complimented the correspondence to Speaker Madigan’s office and making it understandable.
- Executive Director Biondo will contact Senator Millner to update him on the amended language
Annexation
- Executive Director Biondo reviewed the Code for annexation and informed the Board that the Fountains of Town Center neighborhood is less than 120 acres, which means the Board can pass an ordinance, not referendum, to add that residential area to the District boundaries which will bring the Park District boundaries in line with the Village of Carol Stream boundaries
- Commissioner Sokolowski asked how we communicate the change with the residents. Communicate the mistake and welcome them to the District
- The value of the units were estimated to be $260,000 – $300,000 when they first opened
- Ordinance could be passed this May; Residents would pay taxes in 2013.
- Commissioner Gramann commented on the “good timing, with the new building going up right next to them”
- Commissioner Sokolowski asked if only the Fountains townhouses would be included; Executive Director Biondo stated that the commercial and residential property to the North could also be included, but not the Laborer’s Union or Court 84. He will check on Bracing Systems.
Meeting adjourned at 6:30 p.m.
040912 min
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Carol Stream Park District
Board of Commissioners
April 9, 2012
7:00pm
| Call to Order | The meeting was called to order at 7:01 p.m. | |
| Roll Call/Pledge | Present: Commissioners Gramann, Bird, Powers, Ullman, Sokolowski, Jeffery, and Jaszka | |
| Listening Post | No one present | |
| Changes to the Agenda | None | |
| Action Items | ||
| Approval of Minutes | Commissioner Powers made a motion to approve the minutes of the regular meeting, March 12, 2012. Seconded by Commissioner Jaszka. Voice vote taken. Motion passes 7-0-0. | |
| Commissioner Bird made a motion to approve the minutes of the Legislative Committee meeting, March 12, 2012. Seconded by Commissioner Powers. Voice vote taken. Motion passes 7-0-0. | ||
| Ratify March 2012 Bills | Commissioner Jaszka made a motion to ratify the March 2012 bills as presented. Seconded by Commissioner Jeffery.
Discussion ensued:
Voice vote. Motion passes 7-0-0.
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| Strategic Planning Facilitator | Discussion ensued:
Board consensus is to proceed with facilitator contract as presented.
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| Armstrong Park Library Bridge | Discussion ensued:
Staff waiting for engineering evaluation and will advise. |
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| Capital Improvement Program Update and Action | ||
| Armstrong Park | Executive Director Biondo updated the board:
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| Recreation Center | Commissioner Sokolowski shared information learned on the visit to the pre-cast wall facility. Pre-cast walls should now be finished. | |
| McCaslin Park | Executive Director Biondo updated the board:
Discussion Ensued
|
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| McCaslin Park Booster Pump | Commissioner Sokolowski made a motion to approve the change orders to Neri Brothers and Richmond Electric in the amount of $58,473.00 for the installation of a booster pump for McCaslin Concession / Bathroom building. Seconded by Commissioner Bird.
Discussion Ensued:
Voice vote taken. Motion passes 7-0-0. |
|
| Discussion Items | ||
| Legislative Update | Executive Director Biondo updated the board:
Commissioner Gramann expressed her appreciation to the Commissioners who have attended the legislative breakfasts and conferences, and who have contacted political representatives on the District’s behalf. |
|
| Marketing Services Quarterly Report | Director of Marketing Services Vogl highlighted Winter 2012:
|
|
| Adjournment | Commissioner Powers made a motion to adjourn the meeting. Seconded by Commissioner Bird. Voice vote taken. Motion passes 7-0-0. Meeting adjourned at 8:30pm. | |
________________________________
President
Brenda Gramann
___________________________
Secretary
Arnold J. Biondo
April 23, 2012
Date
Board Agenda 723
Board of Commissioners – Regular Business Meeting
College of DuPage
500 Kuhn Road
Carol Stream, Illinois
July 23, 2012
7:00 P.M.
| 1. | Call To Order |
| 2. | Roll Call – Pledge of Allegiance |
| 3 | Listening Post |
| 4. | Changes or additions to the Agenda |
| 5. | Action Items:
|
| 6. | Capital Improvement Program Update And Action
|
| 7. | Discussion Items (oral reports)
|
| 8. | Closed Session:
|
| 9. | Action pertaining to Closed Session |
| 10. | Adjournment |
