Board Minutes May 9, 2011 : Carol Stream Park District

Board Minutes May 9, 2011

June 1st, 2011 | Published in Board Meetings, Minutes

Carol Stream Park District

Board of Commissioners

Regular Meeting

May 9, 2011

7:00 PM

*Call to Order*	The Meeting was called to order at 7:01 p.m.

*Roll Call/ Pledge of Allegiance*	Present: Commissioners Bird, Powers, Ullman, Schauer, Sokolowski, and Gramann Absent: Commissioner Cooney Commissioner Powers excused himself at 8:00pm.

*Listening Post*	Jason Jackson, 1170 Cactus Trail. – Informed the Board of a product line he sells for fencing. Flexible fencing is a breakaway fence that is safer and reduces impact. Breakaway fencing is also cheaper than standard chain link fence. Board asked that he leave information regarding the product and to get in touch with Hitchcock Design, the firm handing the re-design at McCaslin Park.

*Changes to the Agenda*	Commission Gramann made a motion to move closed session, 8A, to item 5H and to move item 6B, Recreation Center to 6A. Seconded by commissioner Sokolowski. Voice vote taken. Motion passes 6-0-0.

*Action Items*
*Res. 11-03-Brian Schauer*	Commissioner Ullman read Resolution 11-03 Honoring Commissioner Schauer. Commissioner Sokolowski made a motion to approve Resolution 11-03, Honoring Brian Schauer. Seconded by Commissioner Gramann. Commissioner Schauer said a few departing words and welcomed the new commissioners to their post. Voice vote taken. Motion passes 6-0-0.

*Res. 11-04 – Nick Cooney*	Executive Direction Biondo read Resolution 11-04 Honoring Commissioner Cooney. Commissioner Sokolowski made a motion to approve Resolution 11-04, Honoring Nick Cooney. Seconded by Commissioner Gramann. Voice vote taken. Motion passes 6-0-0.

*Oath of Office*	Board Secretary Biondo administered the Oath of Office to induct Commissioner Powers, Commissioner Bird, Commissioner Jeffery and Commissioner Jaszka.

*Recess*	Commissioner Powers recessed at the meeting at 7:22pm Meeting resumed at 7:39pm

*Nominate and Elect President Pro Tem*	Commissioner Ullman made a motion to elect Commissioner Bird as President ProTem. Seconded by Commissioner Sokolowski. Voice vote taken. Motion passed 7-0-0.

*Elect and Appoint Board officers*	President Pro Tem Bird requested nomination for the office of Board President. Commissioner Ullman made a motion to nominate Commissioner Gramann as President of the Board. Seconded by Commissioner Sokolowski. Voice vote taken. Motion passed. 7-0-0. Commissioner Bird made a motion to nominate Commissioner Sokolowski as Vice President of the Board. Seconded by Commissioner Powers. Voice vote taken. Motion passed. 7-0-0. Commissioner Ullman moved to appoint: Arnold J. Biondo as Executive Director and Secretary of the Board. Sue Rini as Treasurer The firm of Seldon Fox, Ltd. as Auditor John J. Wyeth as Attorney Seconded by Commissioner Jeffery. Voice vote taken. Motion passed 7-0-0.

Approval of Minutes: Regular Meeting April 25, 2011	Commissioner Bird made a motion to approve the minutes of the Regular Meeting, April 25, 2011. Seconded by Commissioner Powers. Voice vote. Motion passes 7-0-0.

*Closed Session*	Commissioner Powers made a motion to go into closed session to discuss Land Acquisition Section 2(c)(5) Seconded by Commissioner Bird. Roll Call Vote: Commissioner Bird Aye Commissioner Jeffery Aye Commissioner Gramann Aye Commissioner Jaszka Aye Commissioner Powers Aye Commissioner Sokolowski Aye Commissioner Ullman Aye Motion passes 7-0-0.
	Board went into closed session at 7:43pm Board returned to open session at 8:05 pm Commissioner Powers excused himself at 8:00pm.

*Action pertaining to Closed Session*	Commissioner Gramann advised there was no action taken in closed session regarding Land Acquisition Section 2(c)(5).

Capital Improvement Program Update And Action
*Recreation Center; Design Development Approval/Budget*	Frank Parisi, Williams Architects, gave a brief presentation on the recreation center. The Board discussed alternates suggested. Which should be bid as such and which should be included in the bid package. Board Consensus: Value Engineering Menu Options Barrel roof, include in base; bid as such Glass at gymnasium-west, include in base; bid as such Alternates: Telescoping stands in gymnasium, not an alternate; bid as such Wood gym floor, not an alternate. Bid as such Reduce number/amount of pavers and replace with landscaping at building entrance Value Engineering – Design Team Recommendation: Reduce extent of geothermal field – Board would like more follow up before deciding this. All other recommendations accepted. (see attached) Williams Architects and McDonough will work together to get packet ready for bidding. Bids should go out in August. Break ground in September.

*McCaslin Park Design Review*	Executive Director Biondo reviewed the drawing from Hitchcock Design Group. Staff is conducting reviews itself, looking for value engineering opportunities that will produce the desired result while identifying opportunities to limit the construction cost. Permitting process at the county will incorporate phase I and phase II. Suggestions from the Board: Excessive planting areas be removed Picnic tables added Shade structures added BBQ grill possibility would be nice Water splash pad Phase II not to interfere with the ball fields Staff to bring to the Board May 23^rd for budget review.

*Armstrong Park Flood Control Project*	Executive Director updated the Board on the progress with county. Drawing will change to include the sled hill to be removed. CSPD will use that dirt to lift the ball fields. With this change, inline hockey and basketball will stay Possibility of lifting and renovating the annex. Cost being investigated. Staff looking into the cost if we were to do all this work with out the county involvement. Plans will result in: Demolition of Aldrin Community Center by DuPage County Drier park Ownership of 15+/- acres from the Village of Carol Stream Tree stock from the Village of Carol Stream A key point for the Board is the path around the park is able to stay, including to the west and south of proposed basin.
*Discussion Items*
*Standing Committee Assignments*	Board consensus is to forward to Commissioner Gramann or Executive Director Biondo with interest in committee assignments for 2010-2011.

*Recreation Quarterly Report*	Director of Recreation Haring gave an overview highlighting: 2010 was a much year for the park district 2100 programs 128 new programs offered Program revenue exceed budget Participation has increased 2011 Winter season Increased revenues New programs Future community events Special events All of this is because of the great staff we have here at CSPD

*Adjournment*	Commissioner Jeffery made a motion to adjourn the meeting. Seconded by Commissioner Jaszka. Voice vote taken. Motion passes 7-0-0. Meeting adjourned at 10:25pm

________________________

President

___________________________ Brenda Gramann

Secretary

Arnold J. Biondo

May 23, 2011

Date