June 27 meeting : Carol Stream Park District

June 27 meeting

July 27th, 2011 | Published in Board Meetings, Minutes

Carol Stream Park District

Board of Commissioners

Regular Meeting

June 27, 2011

7:00 PM

*Call to Order*	The Meeting was called to order at 7:00 p.m.

*Roll Call/ Pledge of Allegiance*	Present: Commissioners Bird, Jeffery, Sokolowski, Jaszka, Ullman, and Gramann Remote Attendance: Commissioner Powers Commissioner Powers excused himself at 8:30pm.

*Listening Post*	Approximately 30 residents (see attached sign in sheet) attended the meeting to ask questions of the Board regarding the flood reservoir project in Armstrong Park. Questions ensued: What about the safety of kids with this high berm? How much will this do to relieve the flooding? How noisy will the pumps be? Not happy with relocation of sled hill from the southwest corner. How far north will the berm go? About even with Mohican Concerned about allergies with plants. Is fishing still going to be possible? What about boating? Where will the water from the home sumps go? Mosquito concern with standing water. Will berm just redistribute the water so flooding moves elsewhere? Will other areas in village start to flood? Do all the lagoons in Carol Stream drain to Armstrong Park? No, but further information is available from Jim Knudsen, Village Engineer “Been thru three floods.” This is a good project, even though it’s not what everybody wants. This is a great thing. Thanks for all the hard to work. How long will project take? Will be finished in 2012 What are other design options if all three organizations don’t agree on the first one? Staff will pose these questions to the County and forward responses to residents.

*Changes to the Agenda*	None

*Action Items*
*Approval of Minutes: Regular Meeting June 13, 2011*	Commissioner Bird made a motion to approve the minutes of the Regular Meeting, June 13, 2011. Seconded by Commissioner Jeffery. Voice vote. Motion passes 6-0-1. (commissioner Sokolowski abstained)

*Ratify June 2011 Bills*	Commissioner Sokolowski made a motion to ratify June 2011 bill as presented. Seconded by Commissioner Powers. Board requested format to read the voucher list that could be sorted; e.g. excel. Staff will work on a more user-friendly version. Voice vote. Motion passes 7-0-0.

*Intergovernmental Agreement for Armstrong Flood Storage Reservoir*	Commissioner Bird made a motion to enter into an Intergovernmental Agreement with the County of DuPage, Illinois, the Village of Carol Stream, Illinois and the Carol Stream Park District, Illinois for the Design of Various Public Improvements at Armstrong Park and Adjacent Areas and, to extend authority to the Executive Director and Park District Attorney to make wording changes so long as the changes do not alter the context of the agreement or the price to be paid for the land according to Resolution 11-09. Seconded by Commissioner Sokolowski Discussion ensued: Commissioner Bird – glad to hear community comments in support of project. Very much in favor of moving forward. Commissioner Ullman – Torn; feel need to vote against. Don’t agree with concept of being able to back out. Can’t say it will prevent flooding. Commissioner Jaszka – Understand Commissioner Ullman comments. But I like our ability to pull out in case something goes wrong. It’s worth it, even if only improved by half Commissioner Jeffery – Don’t think it will make everyone completely happy. IGA shows we are doing our part. When we see the cost, we can decide. Commissioner Powers – Thanked Board and Staff for taking time to make this right. Would like to see it ratified. Commissioner Sokolowski – Two things. (1) Concerned about flooding; (2) Concerned about the cost. We have ability to change to help neighbors. Worth a shot. We can be part of a solution….provided it fits the budget. Commissioner Gramann – Glad to see this happen. Happy to see residents with great questions. Doing our part in the community. Roll call vote: Commissioner Bird Aye Commissioner Jaszka Aye Commissioner Gramann Aye Commissioner Powers Aye Commissioner Jeffery Aye Commissioner Sokolowski Aye Commissioner Ullman Nay Motion passes 6-1-0.

*School District 200 Intergovernmental Agreement*	Commissioner Jaszka made a motion to enter into an Inter Governmental Agreement with Community Unit School District 200 to allow the Park District access to Pleasant Hill School in order to offer recreation programs and services. Seconded by Commissioner Jeffery. This agreement allows for CSPD programming in the southwest portion of our district. Voice vote. Motion passes 7-0-0.

*Resolution 11-08 – McCaslin Park Improvements OSLAD Grant*	Commissioner Jeffery made a motion to adopt resolution 11-08, a State of Illinois/ OSLAD Grant Application Resolution of Authorization to complete the pending OSLAD project. Seconded by Commissioner Bird. Voice vote. Motion passes 7-0-0.

Capital Improvement Program Update And Action
*Recreation Center Permeable Paver Grant*	Commissioner Sokolowski made a motion to enter into an Intergovernmental Agreement between County of DuPage, Illinois and the Carol Stream Park District for the recreation center Permeable Paver Water Quality Project. Seconded by Commissioner Powers. President Gramann expressed thanks County Commissioner Zay for informing CSPD of this grant opportunity. Voice vote. Motion passes 7-0-0.

*Playgrounds*	Tedrahn Park playground equipment was ordered. Expect a late July start with a late August re-opening. Memorial Park is done and in use. Next playground will be O’Rahilly in 2012.

*Dog Park*	Contract award by Park Board July 11. Completion aimed for September.

*Great Western Trail*	Two parts to this: (a) extension of Red Hawk Trail to St. Charles Rd.; and, (b) the link over land purchased from Raess. Only real obstacle left is getting Com Ed to respond to the easement request. Approval should come, but they move slowly. Final refinements to the plans are underway by CEMCON Engineering. Out to bid, late summer

*Recreation Center*	July 28, 95% complete construction drawings due. All involved parties will have a last change to review before bidding. August 22, 100% complete drawings, and, selection of contractor by Board. Board would like to see pictures or samples of interior finishes. Suggestion that Williams Architects make a presentation to the Board regarding inside décor.

*McCaslin Park*	Submitting final plans to County June 29.

*General Contract versus Construction Managers Preference – McCaslin Park*	Executive Director Biondo gave an overview of the advantages of both delivery methods. Board consensus is to go with construction management. Staff to interview firms for qualifications and present contract for award at July 11 meeting. Commissioner Powers excused himself at 8:30pm.

*Discussion Items*
*Annual State of the District*	Executive Director Biondo gave overview the state of the District highlighting: Financial state of the district Services offered Planning of projects Intergovernmental Cooperation Capital Improvement Projects Awards and Contributions Operational Efficiencies Challenges/Opportunities

*Administrative Office Space Options*	Director of Finance and Administration Rini gave overview of the opportunity for temporary office space at the Hartsing Farmhouse. Nine staff could be there. Village of Carol Stream will meet with Historical Society to give update on what the Village has offered the Park District. Director of Finance and Administration Rini confirmed that the Villages offer is at $1.00 per year cost.

*Adjournment*	Commissioner Jeffery made a motion to adjourn the meeting. Seconded by Commissioner Jaszka. Voice vote taken. Motion passes 6-0-0. Meeting adjourned at 8:53pm

________________________

President

___________________________ Brenda Gramann

Secretary

Arnold J. Biondo

July 11, 2011

Date