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Agenda 051412

Board of Commissioners – Regular Business Meeting

College of DuPage

500 Kuhn Road

Carol Stream, Illinois

May 14, 2012
7:00 P.M.

1. Call To Order
 
2. Roll Call – Pledge of Allegiance
 
3 Listening Post
 
4. Changes or additions to the Agenda
   
5. Action Items:
  1. Nominate and Elect President pro-tem
  2. Elect and Appoint Board Officers
  3. Approval of Minutes:
    1. Regular Meeting: April 23, 2012
    2. Legislative Committee Meeting: April 23, 2012
    3. Finance Committee Meeting: April 23, 2012
    4. Committee of the Whole Meeting: May 7, 2012
  4. Ratify April 2012 Bills
  5. Armstrong Park Bridge Inspection Contract
  6. Annexation of Property
  7. Easement Agreements for Veterans Park Trail
  8. Lease of land for Great Western Trail connection

  6.Capital Improvement Program Update And Action

  1. Construction Update
    • Armstrong Park
      1. Flood Reservoir Plan review: Commissioners’ Feedback; Comments Due
    • Recreation Center
    • McCaslin Park
      • Fencing

  7.Discussion Items (oral reports)

  1. Standing and Ad Hoc Committee Assignments
  2. Legislative Update
  3. Recreation Quarterly Report
  4. Parks and Facilities Quarterly Report

  8.Adjournment  

Joint meeting VCS 0514

Board of Commissioners

Special Joint Meeting with Village of Carol Stream Trustees

                                                                                                                                                                                                                                                               College of DuPage

500 Kuhn Road

Carol Stream, Illinois

May 14, 2012
6:00 P.M.

1. Call To Order
 
2. Roll Call – Pledge of Allegiance
 
3 Capital Improvement Program Update And Action
  1. Construction Update
    • Recreation Center
    • Town Center/Recreation Center signage

 4.Other items that may normally be addressed

 

5.Adjournment

0507 agenda

Board of Commissioners – Committee of the Whole Meeting

College of DuPage

500 Kuhn Road

Carol Stream, Illinois

May 7, 2012
6:00 P.M.

 

 

1. Call To Order
   
2. Roll Call – Pledge of Allegiance
   
3 Action Items:

  1. Recreation Center – roof color
   
4. Discussion Items

  1. Strategic Planning 2012-2015
   
5. Adjournment
   

0312 leg min

 

Legislative Committee Meeting

 March 12, 2012

8:17 – 8:31 pm

Present:          Commissioners Bird, Powers, Ullman, Jeffery, Sokolowski, and Jaszka

Executive Director Biondo, Director of Finance & Administration Rini, Director of Parks, Facilities & Production Rosenberg, Director of Recreation Haring, Director of Marketing and Communications Vogl

 

SB3184

 

  • As it stands now with current legislation and the district’s EAV, the district can’t go past $29 million in bonds, or 75% of the voter approved projects/improvements
  • Commissioner Powers gave an overview of the committee hearing held on February 29, 2012
    • Bill passed Senate Committee
    • Onto to Senate for third reading and vote
    • Vote should occur March 30, 2012.
    • Then onto the House for Committee review
  • Commissioner Sokolowski contacted Dirk Enger who will help to garner Democratic Support (eg. Shelia Simon, Lt. Governor)
  • Commissioner Powers, Executive Director Biondo and WDSRA Executive Director Gbur will contact Skip Saviano

 

 

Meeting adjourned at 8:31pm.

 

 

 

0227 canx

Notice of Meeting Cancellation

 

 

Meeting location:

500 W Kuhn Romiad

Carol Stream, IL 60188

 

The Regular Scheduled Meeting of the Carol Stream Park District Board of Commissioners Scheduled for Monday, February 27, 2012 has been cancelled.

 

The next meeting of the Carol Stream Park District Board of Commissioners will be held on Monday, March 12 at 7:00 pm.

 

 

 

 

 

 

 

0213 min

 

Carol Stream Park District

Board of Commissioners

February 13, 2012

7:00pm

Call to Order The meeting was called to order at 7:00 p.m.
 
Roll Call/Pledge Present:  Commissioners Gramann, Powers, Ullman, Sokolowski,  Jeffery, and Jaszka

Absent: Commissioner Bird Listening Post

  • Fed Ex representatives Jonathan Sinclair and Hank Hockey, 205 Della Ct, presented the Board with a $2,500 check to use towards greening initiatives.  The local Fed Ex Ground branch forwarded their sustainability award to CSPD, applauding the District’s land use, recycling efforts, and Earth Day events.
  • WDSRA Foundation member Jeff Hayden of Geneva, IL thanked the Board for its continued support and invited Commissioners to the Foundation’s upcoming dinner auction March 10, 2012.
  • Commissioner Sokolowski was presented an IAPD Distinguished Commissioner award for his years of service, continuing education and contributions.  Commissioner Gramann received the same award at the 2012 IAPD/IPRA state conference.

   Changes to the AgendaNone    Action Items  Approval of MinutesCommissioner Powers made a motion to approve the minutes of the regular meeting, January 23, 2012. Seconded by Commissioner Jeffery.  Voice vote taken. Motion passes 6-0-0.    Concession Operator ContractCommissioner Sokolowski made a motion enter into an agreement with Rocco Vinos Inc II to be the exclusive operator of the concession stand service at Coral Cove Water Park and McCaslin Park for 2012, 2013, and 2014 allowing the Park District Attorney and Executive Director to make alterations that do not change the scope or intent of the agreement presented. Seconded by Commissioner Jaszka. Discussion ensued:

 

  • Commissioner Sokolowski: “I like someone who does this for a living versus operating ourselves. We’re in business of recreation, not operating concession stands.”
  • Commissioners have heard good things about Rocco Vinos Inc II and like using a local business. Complaints have waned compared to a few years ago.
  • Make sure it’s an affordable place for a family to visit.
  • Questions over three-year term were eased by the 60 day opt-out clause
  • Were operating fees benchmarked?  Past budget figures used
  • Are three-year contracts standard?  Yes
  • Is Rocco Vino’s Inc II ok with the contract?  What promises did we make regarding McCaslin?  Existing participant numbers and scheduling plans were provided.  Rocco Vino’s II manages two additional concession stands beyond Coral Cove Water Park.
  • McCaslin was built with tax exempt bonds; are the concession sales within the bond private use guidelines?  Yes; up to 5% can be used for private enterprise
  • Perhaps additional exceptions of Coyote Crossing Mini Golf and the new recreation center should be added to the contract?   Executive Director Biondo will follow up with legal counsel.
  • Potential alcohol sales questions were re-directed as appropriate topics for the new ad hoc committee.

Voice vote taken. Motion passes 6-0-0.    Approval of Budget and Appropriation OrdinanceCommissioner Powers made a motion to approve Ordinance 457, 2012 Budget and Appropriation Ordinance in total amount of $26,721,346.  Seconded by Commissioner Jeffery. Roll Call Vote:

Commissioner Sokolowski        Aye

Commissioner Ullman               Aye

Commissioner Jeffery               Aye

Commissioner Powers               Aye

Commissioner Gramann            Aye

Commissioner Jaszka                Aye

Motion passes 6-0-0.    Annual Auditor Services ProposalCommissioner Jeffery made a motion to approve a fee of $20,000 for Seldon Fox to conduct and prepare a complete report of the District’s 2011 Consolidated Annual Financial Report. Seconded by Commissioner Jaszka.    Voice vote taken.  Motion passes 6-0-0.    Quarterly Treasurer’s ReportCommissioner Jeffery made a motion to accept the quarterly Treasurers Report for the period ending December 31, 2011 as presented. Seconded by Commissioner Powers. Voice vote taken. Motion passes 6-0-0.    Request Ad Hoc CommitteesCommissioner Gramann appointed two ad hoc committees:

  1. Ad hoc indoor pool IGA – CSPD and District 87: Commissioners Sokolowski, Bird, and Gramann (alternate)
  2. Ad hoc study feasibility of selling alcohol beverages at sport venues: Commissioners Ullman, Powers, and Jeffery

    Capital Improvement Program Update and Action Recreation CenterExecutive Director Biondo and Williams Architects’ Parisi  updated the board:

  • Foundation digging should be able to start within the next month
    • Design plans submitted to the Green Building Certification Institute; will wait for  response
    • Submittals for wall fabrication are almost finished
      • Commissioner Gramann asked if the Board could either see the walls being made or view photos/video.  Executive Director Biondo will follow up with visit arrangements.

Discussion: Soil testing status? Tests have stayed within the original 5-10% estimate   McCaslin ParkExecutive Director Biondo updated the board:

  • McCaslin fencing fabric stretched
  • Meeting with astro turf representatives
  • Concrete curbs finished

Discussion:

  • Lift station location?  Mostly below ground
  • Water pressure booster pump?  Near cricket field, pump will be under ground

 

Discussion Items  Banking Services – HarrisNo discussion    Legislative Update

  • Proposed legislation is moving; Executive Director Biondo advised that there would be “no harm in Commissioners speaking to other legislators,” and once the proposed legislation is assigned to a committee, Commissioners can begin working directly with the committee members.
  • Commissioners Jaszka, Jeffery and Powers plan to attend the legislative breakfast Thursday, February 16, 2012
  • Commissioners Bird, Jeffery, Sokolowski, and Gramann plan to attend the legislative breakfast February 25, 2012

   Open Meetings Act

 

Per the Illinois Attorney General’s Public Access Counselor, online Open Meetings Act training is required for all elected or appointed members of public bodies.  Certification must be completed prior to January 1, 2013.                AdjournmentCommissioner Powers made a motion to adjourn the meeting. Seconded by Commissioner                   Sokolowski.  Voice vote taken. Motion passes 6-0-0. Meeting adjourned at 8:14pm

 

 

________________________________

President

                                                            Brenda Gramann

 

 

___________________________

Secretary

Arnold J. Biondo          

 

March 12, 2012

Date

0123 min

Carol Stream Park District

Board of Commissioners

Regular Meeting

January 23, 2012

7:00pm

Call to Order The meeting was called to order at 7:00 p.m.
   
Roll Call/Pledge Present:  Commissioners Gramann, Powers, Ullman, Sokolowski,  Jeffery, Jaszka, and Bird

 
   
Public Hearing Commissioner Sokolowski made a motion to adjourn to public hearing on the 2012 Budget and Appropriation Ordinance #457. Seconded by Commissioner Powers.

 

Executive Director gave a brief summary of the 2012 budget highlighting

  • Continuing toward a healthy fund balance
  • Portions of staff’s salary/benefits were re-allocated from the Special Recreation Fund (SRF) to allow more SRF money to go towards facility accessibility.
  • Budget allows for good quality service to our customers.

 

Commissioner Sokolowski made a motion to adjourn the public hearing on the 2012 Budget and Appropriation Ordinance #457. Seconded by Commissioner Powers.
   
Listening Post Robert Guico, 331 Iowa Ct, Carol Stream.

 

Approached the Board with ideas to make biking better in Carol Stream. He has another meeting with the Village of Carol Stream on January 30 to review ideas and future path plans already in the works.
   
Changes to the Agenda Commissioner Powers made a motion to move action item 5C, Approval of 2012 Budget, to discussion item 7B. Seconded by Commissioner Sokolowski. Voice vote taken. Motion passes 7-0-0.
   
Action Items  
Approval of Minutes Commissioner Bird made a motion to approve the minutes of the regular meeting, January 9, 2012. Seconded by Commissioner Bird.  Voice vote taken. Motion passes 7-0-0.
   
Ratify January 2012 Bills Commissioner Powers made a motion to ratify the January 2012 bills as presented. Seconded by Commissioner Jeffery. Voice vote taken. Motion passes 7-0-0.
   
February 2012 Board Meeting Dates Commissioner Sokolowski made a motion to cancel the February 27, 2012 meeting.  Seconded by Commissioner Powers. Board concurred with one meeting. If a second meeting is needed, the Board may re-schedule it at the February 13 meeting. Proper notification will be sent to the media. Voice vote taken. Motion passes 7-0-0.
   
Fees, Charges and Pricing Policy Commissioner Jaszka made a motion to adopt the revised Fees, Charges and Pricing Policy; Revision Date: January 23, 2012. Seconded by Commissioner Jeffery.

 

Board concurred that it’s a great idea to offer employees and dependents of Carol Stream businesses resident stature for programs and facilities. Voice vote taken. Motion passes 7-0-0.
   
Annual Maintenance Contract for Information Technology Services Commissioner Powers made a motion to approve a service agreement with Sikich Technologies, LLP in the amount of $43,375 for IT Support & Managed Services for January – July, 2012 for complete computer network and technology support. Seconded by Commissioner Jaszka. Discussion ensued:

 

  • Contract (monthly) amount differs from motion amount. Staff advised monthly amount varies depending on how many computers we have in service.
  • Good concept. One person to do all the work is tough.
  • Expertise will help alleviate problems and down time of staff.
  • Customers should always be able to access our website and registration anytime they are available to do so.

Voice vote taken. Motion passes 7-0-0.
   
Project Management Office – Phase III Commissioner Bird made a motion to accept the Phase III Program Management Office proposal from McDonough and Associates, Inc, Orland Park, Illinois, in the amount of $409,450. Seconded by Commissioner Powers.

 

Board concurred this is a good decision. The expertise of McDonough is a huge value to the Park District.

 

Voice vote taken. Motion passes 7-0-0.
   
Resolution 12-01: Merger of IDPLAF with IIIT Commissioner Powers made a motion to approve Resolution 12-01 approving the declaration of trust of the Illinois Institutional Investors Trust and authorizing the execution thereof, and authorizing certain officials to act on behalf of the Carol Stream Park District. Seconded by Commissioner Bird. Voice vote. Motion passes 7-0-0.
   
IMRF Fund Transfer Commissioner Powers made a motion to transfer funds from the Recreation Fund to the IMRF Fund in the amount of $72,000, and journalize the entry for December 2011. Seconded by Commissioner Jeffery.

Multiple events led to a decline in this fund balance. This transfer brings the fund to the suggested balance of the district auditors, without negatively impacting the Recreation Fund.

 

Voice vote taken. Motion passes 7-0-0.
   
Capital Improvement Program Update and Action
Professional Engineering Services for Armstrong Park Commissioner Sokolowski made a motion to approve the proposal from Cemcon, LTD for Professional Engineering Services Armstrong Park – Baseball Field and Sled Hill Improvements, Carol Stream, IL, not to exceed $25,100. Seconded by Commissioner Jeffery.

 

  • Board concurred Cemcon has done good work for us on past projects.
  • Cemcon is familiar with Carol Stream and Klein Creek
  • Should we be doing this type of work now? Should we wait until we see what happens with legislation? Consensus was to proceed now. The plan has a good shelf life if the district decides to wait on some of the projects. Right now, this a great price. Who knows what it would it cost in about five years.
  • County plans not finished. County deadline for permit review drawings is January 31, 2012.

Voice vote taken. Motion passes 7-0-0.
   
Value Engineering of Gary Ave Site Commissioner Sokolowski made a motion to approve the proposal from ECS Midwest not to exceeded $25,000 for geotechnical, structural and value engineering consultation.

Seconded by Commissioner Powers.

 

Discussion ensued:

  • Second opinion is definitely a way to go given the cost of the first option to remedy the situation
  • ESC will test the area of footing placement to ensure soil quality
  • Once testing is done, ESC will confirm that the soil will bear the weight of the building

Voice vote taken. Motion passes 7-0-0.
Proposed Name for Naming of Recreation Center Staff presented the outline for naming and marketing the new recreation center.

 

  • Board suggested an electronic sign at the site
  • Ask residents for name suggestions, via an electronic “suggestion box” Have a name that lasts.
  • Board to be kept up to date on the progress
   
Discussion Items  
Legislative Update Commissioner Powers updated the Board on the meeting he and Commissioner Bird had with Senator Millner.

 

Suggestions from Senator Millner:

 

  • Approach residents with reasons for assistance
  • Define district goals
  • Provide Q&A sheets

 

This legislation does not increase taxes. This enables the district to get the full $37 million the residents voted for.

 

Senator Millner is on board with this. He will talk to Senator Pankau, who is also in the Park District’s legislative district. Senator Millner has spoken to Representative Ramey and he is on board as well.

 

Senator Millner will keep the district updated on his efforts.
   
Budget Commissioners to review the budget for approval at the February 13, 2012 meeting. Email all questions to Executive Director and he will provide answers to all. Commissioners that would like to meet with staff are to email Executive Director for a date and time to be set.
   
Adjournment Commissioner Powers made a motion to adjourn the meeting. Seconded by Commissioner                   Sokolowski.  Voice vote taken taken. Motion passes 7-0-0. Meeting adjourned at 8:45pm

 

 

________________________________

President

                                                            Brenda Gramann

 

 

___________________________

Secretary

Arnold J. Biondo          

 

February 13, 2012

Date

0312 Minutes

 

Carol Stream Park District

Board of Commissioners

March 12, 2012

7:00pm

Call to Order The meeting was called to order at 7:00 p.m.
 
Roll Call/Pledge Present:  Commissioners Bird, Powers, Ullman, Sokolowski,  Jeffery, and Jaszka

Absent: Commissioner Gramann    Listening PostNo one present    Changes to the AgendaCommissioner Powers made a motion to remove agenda item 7C, Marketing Quarterly Report. Seconded by Commissioner Bird. Voice vote taken. Motion passes 6-0-0.    Action Items  Approval of MinutesCommissioner Powers made a motion to approve the minutes of the regular meeting, February 13, 2012. Seconded by Commissioner Bird.  Voice vote taken. Motion passes 6-0-0.

 

Commissioner Jaszka  made a motion to approve the minutes of the Finance Committee meeting, February 13, 2012. Seconded by Commissioner Jeffery.  Voice vote taken. Motion passes 6-0-0.    February 2012 BillsCommissioner Bird made a motion to ratify the February 2012 Bill as presented. Seconded by Commissioner Jaszka.

 

Commissioner Powers asked for a current payment schedule for Williams Architects. Staff to forward.

 

Voice vote taken. Motion passes 6-0-0.    Application for Affiliate Status – Youth Travel BasketballCommissioner Jeffery made a motion to grant affiliate status to the Carol Stream Youth Travel Basketball Association. Seconded by Commissioner Jaskza.

 

Discussion ensued:

  • Will this have a negative effect on the in-house program/revenue? Maybe, a player could switch
  • Similar set up to soccer/football travel program
  • Outstanding idea. Great for kids and coaches
  • Are their bylaws? Yes. Criteria has been met as outlined in our Youth Recreational Organization Policy
  • Boys or girls or both? By 2013, the goal is to have three boys and one girls team.

    Capital Improvement Program Update and Action Recreation CenterExecutive Director Biondo updated the board:

  • Date to tour Aurora facility for precast walls will be presented to Board
  • Geothermal field is 50% complete
  • Only 10-15% of the building’s footings will need to be modified

 

  McCaslin ParkExecutive Director Biondo updated the board:

  • Concession stand 65% complete
  • Water pressure will be tested before booster pump is purchased
  • Drainage slopes – staff will re-inspect and modify if necessary
  • Scoreboards at all four fields
  • McCaslin will host games for both adults and youth

   Great Western Trail LinkAwaiting final document from ComEd for easement. ComEd was agreeable to changes. No contact yet from ComEd attorney to Attorney Wyeth.    Approval of Paving Contract at McCaslin ParkCommissioner Powers made a motion to approve the bid from Abbey Paving in the amount of $87,880.00 for asphalt paving at McCaslin Park. Seconded by Commissioner Bird.

 

Commissioner Powers commented on the savings gained by re-bidding.

 

Voice vote taken. Motion passes 6-0-0.

   Discussion Items  Legislative UpdateLegislative Committee to meet following the regular meeting to discuss SB3184.    Risk Management Update

 

Risk Management Coordinator Cooper gave an overview of the safety program:

  • Park District Risk Management Agency (PDRMA) provides insurance
  • Grants that the park district has been awarded for safety initiatives
  • Background checks on everyone who works and volunteers for the district
  • Annual award rebate following PDRMA audit of $1,500
  • PDRMA offers trainings, safety updates to CSPD
  • Internal AED/CPR instructors: Cooper; Zatto; Messerich

   Recreation Quarterly ReportDirector of Recreation Haring highlighted 2011:

  • Revenues are up 5.3%
  • Program offerings have increased 19.48%
  • With new recreation center, certain programs will grow as space will be available, ie Archery

   AdjournmentCommissioner Jeffery made a motion to adjourn the meeting. Seconded by Commissioner                   Powers.  Voice vote taken. Motion passes 6-0-0. Meeting adjourned at 8:15pm

 

 

________________________________

President

                                                            Brenda Gramann

 

 

___________________________

Secretary

Arnold J. Biondo          

 

April 9, 2012

Date

0423 Board agenda

Board of Commissioners – Regular Business Meeting

College of DuPage

500 Kuhn Road

Carol Stream, Illinois

April 23, 2012
7:00 P.M.

1. Call To Order
 
2. Roll Call – Pledge of Allegiance
 
3 Listening Post
 
4. Changes or additions to the Agenda
   
5. Action Items:
  1. Approval of Minutes: Regular Meeting: April 9, 2012
  2. Armstrong Park-Library Bridge Progress Report
  3. Quarterly Treasurer’s Report

  6.Capital Improvement Program Update And Action

  1. Construction Update
    • Armstrong Park – Design Review
    • Recreation Center
    • McCaslin Park
      i.  Protective Fence
      ii.  Infield-Outfield Joint

  7.Discussion Items (oral reports)

  1. Legislative Update

  8.Adjournment  

Fin Agenda 0423

 

 

Carol Stream Park District

Collage of DuPage

500 Kuhn Road

Carol Stream, Illinois

 

 

Finance Committee Meeting

 

April 23, 2012

6:30 pm

 

 

 

Topics:

 

1. Review Treasurer’s Quarterly Report

2. CIP Budget Update

3. Other items that may normally be addressed by the Finance Committee

 

Leg Agenda

Board of Commissioners

College of DuPage

500 Kuhn Road

Carol Stream, Illinois

 

 

Board Legislative Committee Meeting

 

April 23, 2012

6:00pm

 

 

 

Topics:

 

• Legislative Senate Bill 3184

 

0409 agenda

Board of Commissioners – Regular Business Meeting
College of DuPage
500 Kuhn Road
Carol Stream, Illinois

April 9, 2012
7:00 P.M.

1.    Call To Order

2.    Roll Call – Pledge of Allegiance

3    Listening Post

4.    Changes or additions to the Agenda

5.    Action Items:
A.    Approval of Minutes:
1.    Regular Meeting: March 12, 2012
2.    Legislative Committee Meeting: March 12, 2012
B.    Ratify March 2012 Bills
C.    Strategic Planning Facilitator
D.    Armstrong Park Library Bridge

6.    Capital Improvement Program Update And Action
A.    Construction Update
·    Armstrong Park
·    Recreation Center
·    McCaslin Park
i.    Homerun Fence
ii.    Scoreboards
B.    McCaslin Park Booster Pump – change order

7.    Discussion Items (oral reports)
A.    Legislative Update
B.    Marketing and Communications Quarterly Report

8.    Adjournment

Board Agenda

Board of Commissioners – Regular Business Meeting

College of DuPage

500 Kuhn Road

Carol Stream, Illinois

March 12, 2012

7:00 P.M.

1. Call To Order
   
2. Roll Call – Pledge of Allegiance
   
3 Listening Post
   
4. Changes or additions to the Agenda
   
5. Action Items:

  1. Approval of Minutes: Regular Meeting: February 13, 2012
  2. Approval of Minutes: Finance Committee Meeting: February 13, 2012
  3. February 2012 Bills
  1. Application for Affiliate Status – Youth Travel Basketball
   
6. Capital Improvement Program Update And Action

  1. Construction Update
    • Recreation Center
    • McCaslin Park
  2. Approval of Paving Contract at McCaslin Park
   
7. Discussion Items (oral reports)

  1. Legislative Update
  2. Risk Management Update
  3. Marketing Quarterly Report
  4. Recreation Quarterly Report
   
8. Adjournment
   

BOC minutes 010912

Carol Stream Park District

Board of Commissioners

Regular Meeting

January 9, 2012

7:00pm

Call to Order The meeting was called to order at 7:00 p.m.
   
Roll Call/Pledge Present:  Commissioners Gramann, Powers, Sokolowski,  Jeffery, Jaszka, and Bird

Absent: Commissioner Ullman
   
Listening Post Executive Assistant Johnson introduced Bev Carlson, Regional Supervisor, of COD. Bev Carlson was instrumental in securing the location for our Board meetings for the coming years while we wait for the new recreation center to be built.
   
Changes to the Agenda None
   
Action Items  
Approval of Minutes Commissioner Jeffery made a motion to approve the minutes of the regular meeting, December 12, 2011. Seconded by Commissioner Bird.  Voice vote. Motion passes 6-0-0.
   
Ratify December 2011 Bills Commissioner Powers  made a motion to ratify the December 2011 bills as presented. Seconded by Commissioner Jeffery. Voice vote. Motion passes 6-0-0.
   
Professional Services Review Construction Manager:

No action taken. The Park District is currently utilizing Camosy Construction at McCaslin. Camosy handles the bidding and management of the McCaslin Park project.

 

Our PMO is actively involved in our projects. The Park District will pursue if and when it’s needed.

 

Public Financial Consultant:

Commissioner Sokolowski made a motion to continue with Baird Financial. Seconded by Commissioner Powers.

 

Board discussion ensued:

  • Baird has done an exemplary job for us over the years
  • Bill Hepworth understands the industry well and knows our needs
  • The complex situation we are in is happening to many agencies. His expertise and help is priceless
  • Given our current economic situation, staying with Baird is in our best interest.

Voice vote. Motion passes 6-0-0.
   
Set a Legislative Committee Meeting Executive Director Biondo will advise of some dates the week of January 9 for the committee to get together to discuss our legislative action. Committee to set a date with Senator John Millner and Representative Randy Ramey following their meeting.
   
Capital Improvement Program Update and Action
Recreation Center Update PMO Ravanesi advised the Board on the status of the boaring reports on the fill at the recreation site on Gary Ave.

 

  • Existing Conditions dating back to 1939 aerial photographs show evidence of alterations of the recreation center parcel.
  • While there is no evidence of special and/or hazardous waste (per Village of C.S. 1995 Environmental Site Assessment) the fill is undocumented and its source, composition and compaction density are unknown. Unlike constructing on virgin soils, which are nearly always consistent and naturally compacted, constructing on “undocumented” fill soils creates uncertainty; the stability of the soils on which the building foundation is placed is unknown.
  • The design team of McDonough Associates Inc., Williams Architects and Riley Construction have met on three occasions to discuss the issue.
  • The current contract in the base bid form includes a $72 per cubic yard allowance for remediation of all foundation issues. The magnitude and expense of the issue cannot be resolved until the quantity is known. The quantity will not be known until foundations are excavated in the field.
  • The following alternative solutions have been formulated in an effort to minimize costs to the CSPD.
  1. Build foundations on fill material
  2. Extend concrete footings through fill material to native soils
  3. Lower finished floor elevation closer to native soils and reduce foundations
  4. Remove fill material from entire site and redistribute in layers under supervised compaction conditions
  5. Helical piers (soil screw) to strengthen soil conditions
  6. Excavate fill material and place compacted backfill in footings
  • The design team is meeting with a second soils expert to gather other solutions.
   
McCaslin Park Update
  • Construction is proceeding at McCaslin on the concession building.
  • Water pressure for the concession building is 35psi. Ideal pressure should be 65psi. (pounds per square inch) A booster pump is being investigated to bring the water pressure up.
  • Another option is to loop the pipe from Wheaton Bible Church property.
  • The lower cost option is the booster pump.

Staff will continue to investigate and bring back to the Board for approval.
   
Aldrin Community Center Farewell party at Aldrin is scheduled for January 15, 2012 from 1-3pm.
   
Discussion Items  
Board-Citizen Communication System Commissioner Gramann clarified this is not a Board objective, but consensus is that communication with the residents is very important.

 

Suggestion of having an auto response set up on our info@csparks.org was highly received by the Board.

 

At a future meeting, staff will present ideas to the Board to improve their communication avenues with the residents.
   
Closed Session Commissioner Powers made a motion to go into closed session for the Performance of an Employee: Section 2(c)(1). Seconded by Commissioner Jeffery.

Roll Call Vote:

Commissioner Sokolowski   Aye

Commissioner Bird              Aye

Commissioner Jeffery         Aye

Commissioner Powers         Aye

Commissioner Gramann        Aye

Commissioner Jaszka          Aye

Motion passes 6-0-0.

Board went into closed session at 8:20pm

Returned to open session at 8:29pm
   
Action pertaining to Closed session President Gramann stated no action was taken in closed session regarding Performance of an Employee: Section 2(c)(1).
   
Adjournment Commissioner Jaszka made a motion to adjourn the meeting. Seconded by Commissioner                   Powers.  Voice vote taken. Motion passes 6-0-0. Meeting adjourned at 8:30pm

 

 

________________________________

President

                                                            Brenda Gramann

 

 

___________________________

Secretary

Arnold J. Biondo        

 

January 23, 2012

Date

BOC meeting 021312

CAROL STREAM PARK DISTRICT

Board of Commissioners – Regular Business Meeting

College of DuPage

500 Kuhn Road

Carol Stream, Illinois

February 13, 2012

7:00 P.M.

1. Call To Order
   
2. Roll Call – Pledge of Allegiance
   
3 Listening Post
   
4. Changes or additions to the Agenda
   
5. Action Items:

  1. Approval of Minutes: Regular Meeting: January 23, 2012
  1. Concession Operator Contract
  2. Approval of Budget and Appropriation Ordinance #457
  3. Annual Auditor Services Proposal
  4. Quarterly Treasurers’ Report
  5. Request Ad Hoc Committees
   
6. Capital Improvement Program Update And Action

  1. Recreation Center
  2. McCaslin Park
  3. Armstrong Park Reservoir Project Plans
   
7. Discussion Items

  1. Banking Services – Harris
  2. Legislative Update
  3. Parks and Facilities Quarterly Report
  4. Open Meetings Act Electronic Training
   
8. Adjournment
   

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