Carol Stream Park District

Board Members Attend Aldrin Brick Breaking Ceremony

csparks — Fri, 17 Feb 2012 16:40:00 +0000

Park District board members joined village and county officials on Thursday, Feb 16, for a Brick Breaking Ceremony at Armstrong Park. The event marked the official start of DuPage County’s Klein Creek Stormwater Management Plan, which will help reduce flooding in Armstrong Park.

Brenda Gramman, Park District Board President, joined DuPage County Board Member Jim Zay, Carol Stream Mayor Frank Savarino, Elmhurst Mayor Peter DiCianni, and Carol Stream resident Lisa Wilson – who has been affected by the flooding, for a ceremonial brick breaking at Aldrin Community Center. The building will be demolished in early March and work on a stormwater retention reservoir will begin in the fall.

Full details of the stormwater project are available on the DuPage County website.

BOC minutes 010912

tracy — Fri, 10 Feb 2012 17:43:56 +0000

Carol Stream Park District

Board of Commissioners

Regular Meeting

January 9, 2012

7:00pm

*Call to Order*	The meeting was called to order at 7:00 p.m.

*Roll Call/Pledge*	Present: Commissioners Gramann, Powers, Sokolowski, Jeffery, Jaszka, and Bird Absent: Commissioner Ullman

*Listening Post*	Executive Assistant Johnson introduced Bev Carlson, Regional Supervisor, of COD. Bev Carlson was instrumental in securing the location for our Board meetings for the coming years while we wait for the new recreation center to be built.

*Changes to the Agenda*	None

*Action Items*
*Approval of Minutes*	Commissioner Jeffery made a motion to approve the minutes of the regular meeting, December 12, 2011. Seconded by Commissioner Bird. Voice vote. Motion passes 6-0-0.

*Ratify December 2011 Bills*	Commissioner Powers made a motion to ratify the December 2011 bills as presented. Seconded by Commissioner Jeffery. Voice vote. Motion passes 6-0-0.

*Professional Services Review*	Construction Manager: No action taken. The Park District is currently utilizing Camosy Construction at McCaslin. Camosy handles the bidding and management of the McCaslin Park project. Our PMO is actively involved in our projects. The Park District will pursue if and when it’s needed. Public Financial Consultant: Commissioner Sokolowski made a motion to continue with Baird Financial. Seconded by Commissioner Powers. Board discussion ensued: Baird has done an exemplary job for us over the years Bill Hepworth understands the industry well and knows our needs The complex situation we are in is happening to many agencies. His expertise and help is priceless Given our current economic situation, staying with Baird is in our best interest. Voice vote. Motion passes 6-0-0.

*Set a Legislative Committee Meeting*	Executive Director Biondo will advise of some dates the week of January 9 for the committee to get together to discuss our legislative action. Committee to set a date with Senator John Millner and Representative Randy Ramey following their meeting.

*Capital Improvement Program Update and Action*
*Recreation Center Update*	PMO Ravanesi advised the Board on the status of the boaring reports on the fill at the recreation site on Gary Ave. Existing Conditions dating back to 1939 aerial photographs show evidence of alterations of the recreation center parcel. While there is no evidence of special and/or hazardous waste (per Village of C.S. 1995 Environmental Site Assessment) the fill is undocumented and its source, composition and compaction density are unknown. Unlike constructing on virgin soils, which are nearly always consistent and naturally compacted, constructing on “undocumented” fill soils creates uncertainty; the stability of the soils on which the building foundation is placed is unknown. The design team of McDonough Associates Inc., Williams Architects and Riley Construction have met on three occasions to discuss the issue. The current contract in the base bid form includes a $72 per cubic yard allowance for remediation of all foundation issues. The magnitude and expense of the issue cannot be resolved until the quantity is known. The quantity will not be known until foundations are excavated in the field. The following alternative solutions have been formulated in an effort to minimize costs to the CSPD. Build foundations on fill material Extend concrete footings through fill material to native soils Lower finished floor elevation closer to native soils and reduce foundations Remove fill material from entire site and redistribute in layers under supervised compaction conditions Helical piers (soil screw) to strengthen soil conditions Excavate fill material and place compacted backfill in footings The design team is meeting with a second soils expert to gather other solutions.

*McCaslin Park Update*	Construction is proceeding at McCaslin on the concession building. Water pressure for the concession building is 35psi. Ideal pressure should be 65psi. (pounds per square inch) A booster pump is being investigated to bring the water pressure up. Another option is to loop the pipe from Wheaton Bible Church property. The lower cost option is the booster pump. Staff will continue to investigate and bring back to the Board for approval.

*Aldrin Community Center*	Farewell party at Aldrin is scheduled for January 15, 2012 from 1-3pm.

*Discussion Items*
*Board-Citizen Communication System*	Commissioner Gramann clarified this is not a Board objective, but consensus is that communication with the residents is very important. Suggestion of having an auto response set up on our info@csparks.org was highly received by the Board. At a future meeting, staff will present ideas to the Board to improve their communication avenues with the residents.

*Closed Session*	Commissioner Powers made a motion to go into closed session for the Performance of an Employee: Section 2(c)(1). Seconded by Commissioner Jeffery. Roll Call Vote: Commissioner Sokolowski Aye Commissioner Bird Aye Commissioner Jeffery Aye Commissioner Powers Aye Commissioner Gramann Aye Commissioner Jaszka Aye Motion passes 6-0-0. Board went into closed session at 8:20pm Returned to open session at 8:29pm

*Action pertaining to Closed session*	President Gramann stated no action was taken in closed session regarding Performance of an Employee: Section 2(c)(1).

*Adjournment*	Commissioner Jaszka made a motion to adjourn the meeting. Seconded by Commissioner Powers. Voice vote taken. Motion passes 6-0-0. Meeting adjourned at 8:30pm

________________________________

President

Brenda Gramann

___________________________

Secretary

Arnold J. Biondo

January 23, 2012

Date

BOC meeting 021312

tracy — Fri, 10 Feb 2012 17:40:04 +0000

CAROL STREAM PARK DISTRICT

Board of Commissioners – Regular Business Meeting

College of DuPage

500 Kuhn Road

Carol Stream, Illinois

February 13, 2012

7:00 P.M.

1.	Call To Order

2.	Roll Call – Pledge of Allegiance

3	Listening Post

4.	Changes or additions to the Agenda

5.	Action Items: Approval of Minutes: Regular Meeting: January 23, 2012 Concession Operator Contract Approval of Budget and Appropriation Ordinance #457 Annual Auditor Services Proposal Quarterly Treasurers’ Report Request Ad Hoc Committees

6.	Capital Improvement Program Update And Action Recreation Center McCaslin Park Armstrong Park Reservoir Project Plans

7.	Discussion Items Banking Services – Harris Legislative Update Parks and Facilities Quarterly Report Open Meetings Act Electronic Training

8.	Adjournment

Board Fin Committee Agenda 021312

tracy — Fri, 10 Feb 2012 17:35:46 +0000

Carol Stream Park District

Aldrin Community Center

500 Kuhn Road

Carol Stream, Illinois

Finance Committee Meeting

February 13, 2012

6:00 pm

Topics:

Review Treasurer’s Quarterly Report
Budget Review Questions
Banking Services Review
Other items that may normally be addressed by the Finance Committee

Commissioners Honored for Board Service

csparks — Thu, 09 Feb 2012 23:30:31 +0000

Brenda Gramann receiving her award

Brenda Gramann, Park Board President, and Brian Sokolowski, Park Board Vice President, received Distinctive Board Member Awards in January from the Illinois Association of Park Districts (IAPD). The commissioners received the honor as part of the IAPD Board Member Development Program, which recognizes committee involvement, pursuit of board member educational opportunities, legislative advocacy and achievements at the local, state and national levels in the field of parks, recreation and conservation.

Youth Sports Early Bird Deadlines

csparks — Wed, 08 Feb 2012 15:03:10 +0000

Get the best rates of the season by signing up for youth baseball, softball or soccer spring leagues before the new early bird deadlines this month.

Youth Soccer – Register by Feb 13

Season runs April to mid to late June, depending on rainouts.
Teams play one game a week, most on Saturdays, some weeknight games possible.
Grade 1-2 is a house league playing all games in Carol Stream. Team t-shirt included with registration fee.
Grade 3 and above play an intervillage league with home games in Carol Stream. Full uniforms are available to purchase at Simkus.
Optional Memorial Weekend tournament for Grade 3 and up.
Everyone gets to play – all players get equal playing time.

Early Bird Fee: Grade 1-2: $65. Grade 3-4: $69. Grade 5-8: $75

Non-residents add $20. Final registration deadline is Feb 27.

Youth Baseball – Register by Feb 20

Season runs April through sometime in early July, depending on rainouts.
Teams play 2-3 games per week on weeknights or weekend days.
Team uniform included with registration fee.

Early Bird Fee: Grade 1-2: $89. Grade 3-4: $109. Grade 5-8: $129.

Non-residents add $20. Final registration deadline is Mar 5.

Youth Softball – Register by Feb 20

Season runs April through sometime in early July, depending on rainouts.
Teams play 2-3 games per week on weeknights or weekend days.
Team uniform included with registration fee.
Home games are played on Carol Stream Park District fields.
Away games are played in local towns that are part of the Five Star Softball League: Addison, Bensenville, Bloomingdale, Carol Stream, Glenside, Itasca, Wood Dale, Villa Park.

Early Bird Fee: Ages 7-8: $89. Ages 9-10: $109. Ages 11-14: $129
Non-residents add $20. Final registration deadline is Mar 5.

Registrations after the final deadline for all leagues will be placed on a waitlist and are not guaranteed a place on a team.

Registration for all leagues is available Online or at Simkus Recreation Center

Park District Volunteer Honored at Citizen of the Year Awards

csparks — Mon, 06 Feb 2012 17:49:02 +0000

Tony Pedraza with Carol Stream Park District board member Jackie Jeffrey

Carol Stream Park District volunteer Tony Pedraza, was awarded the Special Citizen of the Year Award at the annual Carol Stream Citizen of the Year Awards on Saturday, Feb 4.

Tony has volunteered as a coach in youth sports for the park district for five years. Last year alone, Tony coached 8 teams including Baseball, Basketball and Soccer. We are fortunate to have Tony as a dedicated Park District volunteer who goes over and above for his team and fellow coaches. He strives to help his young athletes be the best that they can be.

Seeking Exhibitors & Sponsors for Earth Day 2012

csparks — Tue, 31 Jan 2012 16:55:49 +0000

Are you involved with an environmental organization, local farm, or sell eco-friendly products? The Carol Stream Park District is now accepting vendor applications for the2012 Earth Day Festival and Farmer’s Market. Over 500 people attended the festival in 2011, and this year the event will be held on April 21, 2012 from 10am – 2pm at Carol Stream Town Center (Gary Ave & Lies Rd).

Ten foot by 10 foot spaces only cost $25. An eight foot table rental with two chairs is available for an additional $10. Applications must be submitted by March 15, 2012.

All vendors must sell products originating within a 100 mile radius of Carol Stream, IL. Products and services available for sale must be environmentally friendly. Vendors must also provide a Certificate of Insurance naming the Carol Stream Park District as additionally insured for $1,000,000. This must be received 30 days prior to the event.

This is an outdoor event. Due to the cost of rentals and advertising, refunds will not be given for any reason. Please register early so you can take advantage of the FREE web link that we will post for you on our Earth Day webpage. If you have any questions, please call Kelly at 630-784-6114 or email kellyc@csparks.org

Download the application form

Daddy Daughter Valentine Dance – Feb 10

csparks — Fri, 20 Jan 2012 14:42:11 +0000

The popular Daddy Daughter Dance is returning to St Andrews Golf Course on Feb 10 & 11, with a special new ‘snowy’ theme for 2012. This annual formal event includes dinner, music, entertainment and a photo of the couple.

The Saturday dance is now full, but places are still available for the Friday night dance, so register now to ensure your place. The dinner dance costs $32 per person ($47 non-residents) and starts at 6:30pm both nights. Registration is available online at csparks.org or at Simkus Recreation Center.

Dec Board Minutes

tracy — Thu, 19 Jan 2012 22:01:08 +0000

Carol Stream Park District

Board of Commissioners

Regular Meeting

December 12, 2011

7:00pm

*Call to Order*	The meeting was called to order at 7:00 p.m.

*Roll Call/Pledge*	Present: Commissioners Gramann, Powers, Jeffery, and Bird Absent: Commissioners Jaszka, Ullman and Sokolowski Commissioner Sokolowski arrived to the meeting at 7:15pm

*Listening Post*	No one present

*Changes to the Agenda*	Commissioner Bird made a motion to remove items 5G: Cancellation of Lite Construction Contract and 5H: Awarding Construction Contract for McCaslin Building Trades Seconded by Commissioner Powers. Voice vote taken. Motion passes 4-0-0.

*Action Items*
*Resolution Honoring Jane Hodgkinson*	Commissioner Bird made a motion to approve Resolution 11-13, a Resolution honoring Jane Hodgkinson. Seconded by Commissioner Powers. Voice vote taken. Motion passes 4-0-0.

*Approval of Minutes*	Commissioner Powers made a motion to approve the minutes of the regular meeting, November 14, 2011. Seconded by Commissioner Jeffery. Voice vote. Motion passes 4-0-0. Commissioner Powers made a motion to approve the minutes of the Finance Committee meeting, November 14, 2011. Seconded by Commissioner Jeffery. Voice vote. Motion passes 4-0-0.

*Ratify November 2011 Bills*	Commissioner Bird made a motion to ratify the November 2011 bills as presented. Seconded by Commissioner Jeffery. Voice vote. Motion passes 4-0-0.

*January 2012 Meeting Dates*	No action taken. Board consensus to leave both dates as scheduled, January 9 and January 23, 2012.

*Tax Levy Ordinance*	Commissioner Powers made a motion to adopt Ordinance #455 – An Ordinance Levying and Assessing Taxes for the year 2011 of the Carol Stream Park District of DuPage County, in a Total Amount of $3,952,678 and to allow staff to reallocate any extension reduction into certain funds, with the same intent as Ordinance 455, rather than accept the County-set pro rata reduction in all funds in the levy. Seconded by Commissioner Jeffery. No discussion. Roll Call Vote: Commissioner Sokolowski Aye Commissioner Bird Aye Commissioner Jeffery Aye Commissioner Powers Aye Commissioner Gramann Aye Motion passes 5-0-0.

*Abatement Ordinance for Build America Bonds*	Commissioner Sokolowski made a motion to adopt Ordinance 456, an ordinance abating a portion of the tax heretofore levied for the year 2011 to pay a portion of debt service on $14,200,000 Taxable Park Bonds, Series 2010E (Build America Bonds), of the Carol Stream Park District, DuPage County, Illinois. Seconded by Commissioner Powers. No discussion. Roll Call Vote: Commissioner Sokolowski Aye Commissioner Bird Aye Commissioner Jeffery Aye Commissioner Powers Aye Commissioner Gramann Aye Motion passes 5-0-0.

*Ordinance Providing for the Issuance of Park Bonds Series 2011*	Commissioner Jeffery made a motion to approve Ordinance 458 providing for the issue of Taxable Capital Appreciation Park Bonds, Series 2011A, and Park Bonds, Series 2011B, of the Carol Stream Park District, DuPage County, Illinois, and for the levy of a direct annual tax sufficient to pay the principal and interest on said bonds and, to extend authority to the Executive Director, Treasurer and Robert W. Baird (as managing underwriter) to finalize ordinance documents. Seconded by Commissioner Powers. Board consensus is to get as much as we can. Thanks to staff for all their hard work. Roll Call Vote: Commissioner Sokolowski Aye Commissioner Bird Aye Commissioner Jeffery Aye Commissioner Powers Aye Commissioner Gramann Aye Motion passes 5-0-0.

*Ordinance for the Execution of an Escrow Agreement*	Commissioner Jeffery made a motion to approve Ordinance 459 authorizing and directing the execution of and Escrow Agreement in connection with the issue of Taxable Capital Appreciation Park Bonds, Series 2011A, of the Carol Stream Park District, DuPage County, Illinois, and, to extend authority to the Executive Director, Treasurer and Robert W. Baird (as managing underwriter) to finalize ordinance documents. Seconded by Commissioner Bird. No discussion. Roll Call Vote: Commissioner Sokolowski Aye Commissioner Bird Aye Commissioner Jeffery Aye Commissioner Powers Aye Commissioner Gramann Aye Motion passes 5-0-0.

*Capital Improvement Program Update and Action*
*Purchase of Bus*	Commissioner Bird made a motion to *reject* a bid from Midwest Transit Equipment, in the amount of $112,109.00 for the purchase of a bus. Seconded by Commissioner Sokolowski. Board consensus is this is a smart decision given the budget. The bus is currently accommodating our users. Voice vote. Motion passes 5-0-0.

*Discussion Items*
*None*

*Closed Session*	Commissioner Sokolowski made a motion to go into closed session for the Biannual Review of Closed Session Minutes: Section 2(c)(21), and Appointment of an Employee: Section 2(c)(1). Seconded by Commissioner Powers. Roll Call Vote: Commissioner Sokolowski Aye Commissioner Bird Aye Commissioner Jeffery Aye Commissioner Powers Aye Commissioner Gramann Aye Motion passes 5-0-0. Board went into closed session at 7:26pm Returned to open session at 7:39









*Action pertaining to Closed session*	Commissioner Sokolowski made a motion to release closed session minutes as listed: 6/13/11 Release of Closed Session Minutes 5/9/11 Purchase or Lease of Real Property 8/23/10 Purchase or Lease of Real Property 8/9/10 Purchase or Lease of Real Property 5/24/10 Purchase or Lease of Real Property 4/26/10 Purchase or Lease of Real Property 3/1/10 Employment of an Employee; Purchase or Lease of Real Property 11/9/09 Purchase or Lease of Real Property 4/13/09 Purchase or Lease of Real Property 2/23/09 Purchase or Lease of Real Property 9/26/05 Purchase or Lease of Real Property and to destroy verbatim recordings of closed session as listed. Seconded by Commissioner Bird. Voice vote taken. Motion passes 5-0-0.

*Adjournment*	Commissioner Sokolowski made a motion to adjourn the meeting. Seconded by Commissioner Bird. Voice vote taken. Motion passes 5-0-0. Meeting adjourned at 7:40pm

________________________________

President

Brenda Gramann

___________________________

Secretary

Arnold J. Biondo

January 9, 2012

Date