College of DuPage

500 Kuhn Road

Carol Stream, Illinois

May 14, 2012
7:00 P.M.

1. Nominate and Elect President pro-tem
2. Elect and Appoint Board Officers
3. Approval of Minutes:
1. Regular Meeting: April 23, 2012
2. Legislative Committee Meeting: April 23, 2012
3. Finance Committee Meeting: April 23, 2012
4. Committee of the Whole Meeting: May 7, 2012
4. Ratify April 2012 Bills
5. Armstrong Park Bridge Inspection Contract
6. Annexation of Property
7. Easement Agreements for Veterans Park Trail
8. Lease of land for Great Western Trail connection

  6.Capital Improvement Program Update And Action

1. Construction Update
• Armstrong Park

1. Flood Reservoir Plan review: Commissioners’ Feedback; Comments Due

• Recreation Center
• McCaslin Park
• Fencing

  7.Discussion Items (oral reports)

1. Standing and Ad Hoc Committee Assignments
2. Legislative Update
3. Recreation Quarterly Report
4. Parks and Facilities Quarterly Report

  8.Adjournment  

Special Joint Meeting with Village of Carol Stream Trustees

                                                                                                                                                                                                                                                               College of DuPage

500 Kuhn Road

Carol Stream, Illinois

May 14, 2012
6:00 P.M.

1. Construction Update
• Recreation Center
• Town Center/Recreation Center signage

 4.Other items that may normally be addressed

5.Adjournment

JustPlay!, held at Carol Stream Town Center (Gary Ave & Lies Rd., Carol Stream), was created for people to ‘test drive’ a new sport or hobby, such as lacrosse, pottery or kettlebell – and now has over 100 sports, activities and performances for festival-goers to take part in.

As well as the BMX stunt show and scuba diving pool, highlights at the weekend event also include a NASCAR simulator, laser tag, a 25 foot climbing wall, skills clinics from the Blackhawks Street Team and Bulls Sox Academy, reptile displays, pedestal jousting, two eurobungies, cupcake decorating and a health and fitness vendor market.  Check out the website at www.justplay.org for a full list.

For the more competitive, there’s a 5k run ($30 entry fee), a bags tournament ($20 per team), a 3v3 adult basketball tournament ($20 per team), and even a photomarathon – a photo contest that tests creative, rather than physical, endurance.

JustPlay! is held on May 19 from 10am-6pm and on Sun May 20 from 11am-4pm. The JustRun! 5k is held on May 19 at 9am. Admission to the festival is free, there is no on-site parking, so please use one of the nearby park and ride sites. The first 1000 visitors each day will receive a JustPlay! re-usuable bag. More information and a full schedule is available at www.justplay.org

College of DuPage

500 Kuhn Road

Carol Stream, Illinois

May 7, 2012
6:00 P.M.

]]> http://www.csparks.org/index.php/2012/05/04/0507-agenda/feed/ 0 http://www.csparks.org/index.php/2012/04/30/coyote-crossing-mini-golf-opens-saturday/ http://www.csparks.org/index.php/2012/04/30/coyote-crossing-mini-golf-opens-saturday/#comments Mon, 30 Apr 2012 19:45:51 +0000 csparks http://www.csparks.org/?p=9594 Get putting at Coyote Crossing Mini Golf! Our 18-hole course opened for the spring season on May 5. The course will open from 11am-10pm on Saturdays and 11am-7pm on Sundays until June 3, when full summer hours begin.

Rates have been kept at the same low prices as 2011, at only $5 per round, or buy a 10 round pass for only $45. Tots two and under play free. Visit www.coyotecrossingminigolf.com for details of our May special events, which include Memorial Day on May 28.

Coyote Crossing Mini Golf is on North Avenue, next to McCaslin Park and the Wheaton Bible Church.

Look for new activities this season including horse riding, the Stars & Stripes Flag Football Tournament and softball leagues and tournaments at the new-look McCaslin Park (on schedule to open in June)

Browse the guides online now for full details of summer programs, or pick one up from Simkus Recreation Center. Online registration is available for most activities, or register at Simkus Recreation Center.

Legislative Committee Meeting

 March 12, 2012

8:17 – 8:31 pm

Present:          Commissioners Bird, Powers, Ullman, Jeffery, Sokolowski, and Jaszka

Executive Director Biondo, Director of Finance & Administration Rini, Director of Parks, Facilities & Production Rosenberg, Director of Recreation Haring, Director of Marketing and Communications Vogl

SB3184

• As it stands now with current legislation and the district’s EAV, the district can’t go past $29 million in bonds, or 75% of the voter approved projects/improvements
• Commissioner Powers gave an overview of the committee hearing held on February 29, 2012
• Bill passed Senate Committee
• Onto to Senate for third reading and vote
• Vote should occur March 30, 2012.
• Then onto the House for Committee review
• Commissioner Sokolowski contacted Dirk Enger who will help to garner Democratic Support (eg. Shelia Simon, Lt. Governor)
• Commissioner Powers, Executive Director Biondo and WDSRA Executive Director Gbur will contact Skip Saviano

Meeting adjourned at 8:31pm.

Notice of Meeting Cancellation

Meeting location:

500 W Kuhn Romiad

Carol Stream, IL 60188

The Regular Scheduled Meeting of the Carol Stream Park District Board of Commissioners Scheduled for Monday, February 27, 2012 has been cancelled.

The next meeting of the Carol Stream Park District Board of Commissioners will be held on Monday, March 12 at 7:00 pm.

Finance Committee Meeting

Monday, February 13, 2012

6:00 – 6:46 pm

Present:          Commissioners Gramann, Powers, Ullman, Jeffery, and Jaszka

Executive Director Biondo, Director of Finance & Administration Rini, Director of Parks, Facilities & Production Rosenberg, Director of Recreation Haring, Strategic Initiatives Facilitator Wilson

Meeting was called to order at 6:02 pm.

Review of Treasurer’s Quarterly Report

Director Rini reviewed the Fourth Quarter Treasurer’s Report for period ending December 31, 2011 which reflected preliminary, unaudited numbers. All funds ended in a positive fund balance. Both the Recreation and Corporate funds ended the year with better than budgeted performance.

Budget Review Questions

The Park Board acknowledged and thanked Directors Biondo and Rini for having answered questions that had been forwarded last week. Commissioner Powers asked for additional clarification to several additional questions relating to the definition of Corporate Replacement Tax, levying for the Paving & Lighting funding, definition of Recovery of Cost, and the changes in the Liability Fund. (attached)

Banking Services Review

Director Rini asked for Board consensus to proceed with a formal review of the Banking Services for the District. Discussions regarding District’s expectation for types of services and community involvement were discussed. President Gramann suggested utilizing a local bank in Carol Stream. Director Rini will present the Board with a timeline and outline of the Request for Qualification process in the coming months. Board consensus was for Director Rini to move forward with the review of banking services. 

Other Items – Future Annexations into District Taxing Boundaries

The Committee held a discussion regarding the annexation of the 32 acre town home development at the Fountains of Carol Stream.  Although annexed into the Village of Carol Stream, the development was never annexed into the Carol Stream Park District. The District’s Corporate Counsel is proceeding with the annexation process.

Executive Director Biondo explained the possibility to annex an additional 60.3 acres of industrial/commercial property just to the north of the Fountains development. The 60.3 acre parcel does not pay taxes to any park district at this time. Biondo also explained that there are several small pockets, and individual properties throughout Park District Boundaries that are not formally annexed into the District and therefore not paying Park District taxes. Discussion followed, and the Board consensus was that the District should make plans to annex all such properties into the Park District tax rolls.

Commissioner Powers made a motion to adjourn the Finance Committee Meeting. Seconded by Commissioner Jeffery. Meeting adjourned at 6:46 pm.

Budget Review Questions:

QUESTIONS IN black.

Answers in BLUE

1. What does the jump in the corporate replacement tax correspond to?  This is simply a best estimate at the time of the budget preparation.  The County is on a May-April Fiscal Year and so we have no hard data at the time of our budget preparation.

1. (There are) no numbers in the budget in any fund for grants, where is this number reflected?  We don’t budget grant revenue until we know when it is going to arrive.

1.  Can you break down miscellaneous expenses in the corporate fund?  The word “Miscellaneous” is a label required for the Bond and Appropriation Ordinance. You’ll note that none of the fund budgets shows such an account name In miscellaneous, you would find sales tax, fiscal year transfers, mileage reimbursement, and equipment rentals.

1. In the recreation fund, (there is) a budgeted increase in the concession income, does this reflect the new facility at McCaslin? Yes,

1.  In the recreation fund, what constitutes miscellaneous revenues and expenses?  REVENUES: This is the District 93 payment of Activ Kids (before and after)school reimbursements to CSPD. Notably, this is money that D-93 directs back to us to run the After Hours Summer Camp; and, to place building attendants at the schools we use for programs.   EXPENSES: Same sort of things as noted in #3 above.

1. In the paving and lighting fund, why are no bond proceeds shown?  No. The Paving and Lighting Fund gets its revenues directly from a small levy. The Paving and Lighting fund may be used to supplement the Bond-funded projects, but bond money does not have to be transferred to the P&L Fund for that to occur.  Usually, the paving and lighting money is used for smaller pavement repairs and preventative maintenance such as sealing.

1. Why do we show a large increase in the property tax received in the liability fund?  We moved the entire salary of our Risk management coordinator to this Fund. Previously, it was split between Corp and Rec.

1. In the corporate and recreation funds, what does recovery of cost represent? It is almost entirely affiliate fees; and the WDSRA installment payment for 116 N. Schmale building comes into the Rec Fund as this.

1. Does the proceeds from Land/Facility represent the payment due from WDSRA for their facility?  Yes, it is the annual payment to reimburse CSPD for their purchase of the building from us.  !f so, is this the final installment? No, the final installment is due 2015.

1. In the overview, it was mentioned that we wish to create a repair and replacement fund in order to collect interest earned from the bonds issued under the 2010 referendum.  Since the code allows for this fund as a recipient of tax proceeds, why has this not been done previously?

• In the past, we have rolled interest earned from bond issues back into the Capital Budget because of our limited capital funds. As part of our strategy for the CSPD2025 Plan, it was our intention to ‘take care of what we have’, and therefore provide a steady funding stream to the Repair & Replacement Fund.

13.  In each of the listed funds, what is the percentage of total tax revenue?

• Corp: 89%
• Rec: 27%
• Special Rec:  100%
• IMRF:  100%
• FICA:  83.3%
• Paving & Lighting:  100%
• Audit:  100%
• Liability:  100%

14. In the recreation fund, our 5/12ths target is $642K.  Our budget is for a year end balance is $266.5K.  How long do you foresee it taking the Park District to achieve our goal?

• Although there are many factors that come into play with this question, we estimate 3-5 years.

15. What revenue is included in other income reflected on the pie chart in the beginning of the document?

Other Income:                                  $376,974

• Recovery of Cost              $108,035              (WDSRA pymt, NSF fees, Affiliate fees, CSYFA annual pymt)
• Miscellaneous                   $137,836              (Repair/Replacement Fund carry-over, District 93 contribution to Activkids Program)
• Corporate Repl Tax         $  81,000               (Corporate Replacement Taxes)
• Due from Recreation      $  40,000               (FICA/IMRF Transfer)
• Due from Spec Rec          $    9,103               (FICA/IMRF Transfer)
• Awards                                 $    1,000               (PDRMA award)

16. What do the percentage numbers on pages 1-14 represent?  (These are the pages showing the multi year comparisons.) The third column from the right shows the change from the 2010 ACTUAL Revenues and Expenses to the 2011 ACTUAL Revenues and Expenses.  The last column on the right shows the changes from 2011 ACTUAL Revenues and Expenses to the BUDGETED 2012 Revenues and Expenses.

17.  In the corporate fund, the percentage change show -2% while the actual numbers reflect growth.  Which is relevant?  Uh-oh. Maybe there are copies of the first sheets distributed in which the spreadsheet was flawed. We have attached the current, correct copy. This shows that our estimated, budgeted Corporate Fund revenue will be 4% lower than 2011; and, Expenses will be 1% higher.