Welcome to the Carol Stream Park District ActivKids Program. This Parent/Participant Handbook is intended to provide you with an overview of the policies and standards that have been put in place to secure the safety and success of all the children who attend our programs. The Carol Steam Park District ActivKids Programs, in cooperation with Community Consolidated School District 93 (CCSD93), provide before and after school care for your elementary school children. There is a mutual consent for cooperative sharing of information between the Carol Steam Park District and CCSD93 as it relates to the registered participants successful participation in the programs operated in cooperation with CCSD93.
The education and care of all children is an important undertaking. The goal of ActivKids is to provide a safe and structured environment which encourages personal growth and development, while having fun. ActivKids supports a healthy balance of work and play. ActivKids is about encouraging active, healthy, and happy lifestyles.
ActivKids can help parents:
ActivKids can help a child:
In addition to the ActivKids program, our ActivKids Days Off Club offers fun and exciting activities for your child and accommodates your child care needs on non-school days. We offer many benefits with our wide range of programs.
Although instructors may arrive at a site prior to program starting times to prepare, they are NOT permitted to accept participants until their registered program time. Children must be escorted into the program site and personally “signed-in” by a parent or authorized individual.
Parents or authorized individuals enter a site to “sign out” their child by their registered program time. Only those persons listed on the approved “Release Form” will be able to sign your child out from the program. These individuals must be prepared to show picture identification at all times.
In the event that you will not be able to pick up your child by the designated pick up time, please notify the site immediately.
A $5.00 late fee for the first ten minutes (or any portion thereof) and $1.00 per minute after the first ten minutes, will be charged if you are late picking up your child. This late fee must be paid the same day at the Simkus Recreation Center or with a check, sent with your child the following day (cash or credit cards will not be accepted at the site). If late pick-up becomes habitual, you will run the risk of your child being discharged from the program.
For the safety of the children enrolled in our programs, we require the following 2 steps any time your child will not be attending the program on a day they are regularly scheduled to attend. Aside from illness, 24 hours notice is required. No refunds are given for participant absences or missed days from the program.
Your child’s school is not responsible for informing ActivKids staff of student absences/missed days from the ActivKids Program. You must call both ActivKids and the school office.
These standards have been put into place to coincide with the policies followed by CCSD93. In addition, we will attempt to contact you immediately at any time upon your child’s request. The Carol Stream Park District continually strives to create a safe as well as fun environment for your child to be in. However, at times the occasional accident may occur. Below is our standard and procedure regarding notifying parents/guardians of any such incidents:
Injury/ Illness Requiring More Attention In addition to the steps above…
More Serious Injury/ Illness In addition to the steps above…
Strict standards have been put in place regarding the dispensing of medication to participants. These standards have been established in cooperation with those standards followed by CCSD93. These steps must be taken if a participant is required to receive medication during program time. This includes restrictions for cough drops, vitamins, pain relievers, and over-the-counter or prescription drugs. If your child uses medication that is stored in a school nurse’s office, you may need to provide additional medication since we do not have access to that medication before 8:30 a.m. or after 4:00 p.m. Parents/Guardians are required to complete a “Permission to Dispense Medication Form” for any and all medication to be administered to participants by Carol Steam Park District staff or by the participant himself/herself.
Prescription Drugs /Inhalers – Controlled by Instructors
Inhaler – Controlled by child for self-administration
Only authorized individuals listed on each participant’s Emergency Contact and Release Form will be permitted to “sign” a child out. Parents/Guardians are responsible for providing site instructors with any changes to individuals who are authorized to pick up their child.
Custodial information that has been provided to CCSD93 will not automatically be forwarded to the Carol Steam Park District ActivKids Program and the custodial information that has been provided to the Carol Steam Park District ActivKids Program will not automatically be forwarded to CCSD93.
There is no obligation to provide or communicate any information on the Emergency Form [including copies] to any parent or guardian. Parents and guardians shall be responsible to communicate information regarding the child including the Emergency Form to all necessary persons. Disputes regarding the Emergency Form or similar information must be settled off site, and without any involvement ofCarol Steam Park District. If these requirements are not followed, then services to the child may be terminated.
Only the custodial parent(s) or guardian listed in the child’s registration form or Emergency Form may obtain information and/or change information. Financial information will only be communicated with the person named as responsible for the child’s account.
If your child has any special medical, physical, psychological, and/or emotional needs, or receives any special services from CCSD93, please list them in detail on your registration material. Lack of information may adversely affect the Park District’s ability to accommodate the needs of your child and may necessitate that participant’s removal from the program. The Carol Steam Park District is not responsible for any injuries, complications, damages, or losses due to withheld information. All participants must be toilet-trained and are responsible for all of their own toileting needs (i.e., fastening own clothing). Special needs support (i.e. WDSRA), requires a minimum 2 week notice prior to participant’s start date.
As with all Carol Stream Park District Programs, the ActivKids Programs do not provide insurance coverage for participants. Parents should check their individual insurance policy for coverage.
If CCSD93 announces an unscheduled late start, early dismissal, cancellation of all before/after school activities, or closes for any reason including weather, or emergency due to unforeseen circumstances, ActivKids Before and After School will also be cancelled/closed. No credits are issued for these days.
If you have not received notice from CCSD93 that school has been cancelled by 6:30 a.m., you may assume that all ActivKids Programs will be in session. Should CCSD93 cancel school after 6:45 a.m., or announce an unscheduled early dismissal, you will be required to return to school to pick up your child.
If a facility housing an ActivKids Program is closed due to unforeseen circumstances, you will be required to return to the facility immediately to pick up your child.
No hats/visors may be worn indoors. No clothing that depicts violence or inappropriate scenes is allowed.
Personal belongings and toys from home are strongly discouraged. Any toys that are brought from home must have prior approval from the Site Coordinator and must be labeled with child’s name. Staff is not responsible for lost, damaged or stolen items and reserves the right to restrict or confiscate inappropriate toys. All Toys/Devices from home are allowed to be used in the program before 8:00am in Before Care and after 5:00pm in After Care. The following are a list of toys/devices that are allowed with restricted use in ActivKids:
Laptops will not be allowed to be used during ActivKids hours, no exceptions. All participant’s are expected to follow laptop storage procedure’s during program time.
The following policies have been established for the benefit of our programs as a whole. The safety, structure and integrity of the program will take priority over those of any one individual. Behavior guidelines are not limited to, but are based on the following overall rules and apply to all participants. The term “participant” refers to children as well as their parents/guardians; accordingly, parents/guardians are also required to follow these policies.
No bullying, verbally or physically abusive, threatening, obscene, disrespectful, or physical violence will be tolerated by either parent/guardian or participant. Parents and participants will be held accountable for their actions. All threats, threatening behavior, or drawings will be taken seriously and will be reported to the authorities. Participants using threats of death, violence, or suicide will be immediately suspended on their first occurrence. Participants will be required to undergo a professional evaluation at their own expense—from a licensed professional or doctor. The participant may be eligible to return to the program upon receipt of said evaluation stating that participant is not at risk to himself/herself or others and the approval of the Carol Steam Park District. If a second Zero Tolerance Violation occurs, future participation will be determined by the Carol Steam Park District on a case by case basis.
The Carol Steam Park District reserves the right to ban any individual from program premises (including buildings, parking lots, playgrounds, and surrounding areas) who represents a risk or danger to any parties.
No refunds will be issued for suspensions.
Discipline is carried out in a way that will help children develop self-control and assume responsibility for their own behavior. We encourage children to solve their own conflicts. When necessary, staff will assist children in understanding each other’s actions. We will make every effort to assist the child in correcting any unacceptable behavior through re-direction, reminders of expected behavior, time-outs, and parent conferences. Our approach focuses on positive reinforcement; instructors will act in a manner that is kind and caring, yet firm. We will also follow the PBIS (Positive Behavior Intervention and Supports) program implemented by CCSD93.
If unacceptable behavior occurs, the following steps will be taken:
No refunds will be issued for suspensions.
The Carol Stream Park District reserves the right to immediately and/or permanently suspend a participant from one and/or all ActivKids Programs for serious infractions.
6:30am Drop Off Begins – Open Play
8:30am Open Play/Prepare for School
8:45am Time for School
5:15pm Open Play
6:30pm Last Pick-up
Monday After School
2:30pm Open Play
4:30pm Learning Centers
5:15pm Open Play
6:30pm Last Pick-Up
ActivKids will host a variety of interesting and interactive demonstrations to encourage active bodies and minds of our participants. Additionally, on days when no demonstrations are scheduled, planned activities will be led by our ActivKids staff during ActivTime. Upcoming ActivTime demonstrations and activities will be listed in the monthly calendar. Demonstrations may require a waiver or verbal permission for your child to participate and are subject to change. Designated quiet homework time will also be offered each day after school. All students are encouraged to participate in group activities in order to reinforce social inter-action and maintain adequate ratios for staff to student supervision.
A snack and drink is provided in After Care daily. A Before Care snack is not provided. Snack calendars can be found in the ActivKids monthly newsletter. Additional snacks and water bottles are welcome from home. If your child has any food allergies and/or dietary restrictions, you may send them with their own snack.
Parents/guardians whose children participate in other before/after school activities or clubs, must complete an Activity/Volunteer Permission Form. This will allow instructors to escort participants to the designated activity area. Participants MUST first check in with their After School instructor. No participant will be permitted to leave the ActivKids Before/After Program without a current/signed form on file.
Movies may be shown. All movies must be rated “G”; “PG” movies may be shown if parental permission has been received by all participants.
The 5 Day Flex Pass allows your child to attend Before and After School on a flexible and occasional basis. The Standard Flex Passes can be used for Before Care Monday through Friday and After Care Tuesday through Friday. The 5 Day Flex is not applicable for Monday After Care. A separate code-based registration is available for those that required flexible care for Monday After Care—see below. Flex Passes must be purchased 24 hours in advance prior to the day of care. It is the responsibility of the parent to renew passes in advance. Please monitor your child’s usage when purchasing Flex Passes.
When using the Flex Pass After School, parent/guardian is required to notify the child’s ActivKids site and school office at least 24 hours in advance prior to the day of use. Same day usage is not allowed for After Care. No call is necessary for Before School. The school office is not responsible for notifying the Park District staff. Consistent failure to follow the Flex Pass procedures may result in your child being removed from the Flex Pass option. Flex Passes are designed for flexible and occasional child care needs. If participants are attending regularly, or on a daily basis for 7 consecutive days, with Flex Passes, the child will automatically be enrolled in the Before and After Program with monthly payments. Note: Failure to provide less than the required 24 hours notice for After Care usage will be considered an Emergency One Day After Care Pass, see below.
The Monday After Care Pass is a code-based registration that requires advanced registration and payment a minimum of 24 business hours prior to attendance. Monday After Care will be held from 2:15pm-6:30pm. The fee is $20.00/day. Registration forms are available at Fountain View and Simkus Recreation Centers and online.
The Emergency One Day After Care Pass is available for current ActivKids Participants with an emergency form already on file. The Emergency One Day After Care Pass is only to be used in situations where last minute emergency situations are occurring the same day that your child needs care. Each Emergency One Day After Care Pass costs $20 per visit Tuesday-Friday and $28 per visit on Monday. Emergency One Day After Care passes must be purchased no later than 2:00pm on the day of use Tuesday-Friday and no later than 12:00pm on Monday. When using the Emergency One Day After Care Pass, parent/guardian is required to notify the child’s ActivKids site and school office prior to the day specific times above, so that the child’s teacher can be informed that the child is going to After Care that day.
Participants must bring their own lunch and drink. An afternoon snack and drink will be offered after 4:00pm. Additional snacks from home are welcome.
Parents/Guardians are required to enter the building and sign each child in upon arrival, and sign each child out upon departure. Please be prepared to show picture identification at all times.
It is required that you drop-off and pick-up your child within the time frame that you have registered and paid for. Late fees will apply. Extended Care is available.
Locations may vary. Field trips/Special Events are planned and are subject to change. Program times cannot be modified or prorated.
Dress your child for both indoor & outdoor activities as weather permits.
It is recommended that participants do not bring personal items/money; Carol Steam Park District is not responsible for lost, stolen, or damaged items.
All registrations are subject to acceptance based on program availability, proper completion of registration material, payment status and history and the Park District’s ability to meet any special needs the participant may have. The Carol Stream Park District reserves the right to adjust minimums/maximums and locations based on the availability of space, staff, and enrollment in order to maintain the safety, structure and integrity of the program as a whole. Special needs accommodations can be made to assist your child (a minimum of two weeks notice is required).
Alternative School Procedure
If your child (District 93 elementary student) attends an Alternative School, the ActivKids Before and After School Program may be available upon approval. A tele-conference or meeting is necessary prior to registering for the ActivKids Programs to discuss participant’s needs, transportation, etc. Please note ActivKids Before and After School Hours do not vary and are not adjusted for arrival/departure to or from the Alternative School. Each individual situation is handled on a case-by-case basis. Program participation is not guaranteed.
In order to register, each participant must:
Any changes to your child’s initial registration and emergency information forms must be communicated to the ActivKids program immediately. This includes but is not limited to: scheduled days of attendance, parent/guardian contact and custody information, medical needs, authorized pick up information, etc.
To change enrollment, you must call the Carol Stream Park District’s service team prior to changing at 630.784.6100. The first schedule change is subject to a $5 change of enrollment fee. The second schedule change is subject to a $10 change of enrollment fee, and any subsequent schedule changes are subject to a $20 change of enrollment fee. Parents/Guardians are required to notify the Carol Stream Park District’s Service Team for all changes in their child’s schedule or withdrawals from the program at least 24 business hours in advance. Parents/Guardians are required to notify their child’s school office at least 24 business hours in advance to inform them of the child’s new enrollment, change in schedule, or withdrawal from the program. No participant is permitted to temporarily withdraw from the program. Any participant withdrawing from the program:will not be guaranteed a spot should they wish to return must resubmit complete Registration and Emergency forms. For variations in regular registration schedules, Flex Passes must be utilized. Flexible days are not permitted for regular registrations.
ActivKids Days Off Club is designed to offer your child a structured and active day during school holidays, institute days, and breaks. Activities and schedules may vary based on availability of space and staffing. Class sizes are limited and registrations are accepted on a first come, first serve basis.
All participants should be registered 48 business hours prior to the program date with complete forms and payment. Any participant that registers 48 hours prior to the program date will receive early bird rates.
Days Off Club registrations will also now be accepted on-site. Rules regarding on-site registration are as follows:
Completion of an EZ Pay authorization form and verification of payment and proper identification will be required at registration drop-off in order for registration to be processed. Any registrations that do not include the required payment information will be not be processed until the necessary information is received in full.
Payment Due at Registration: All Program Fees are Per Program/Per Child
One time registration, non-refundable registration fee of $25 due at time of registration.
Pay all program fees in full at time of registration and receive one free week of your child’s registered enrollment fee
Monthly installments are based on the number of full days of school representing a total of nine equal payments. Program fees already exclude charges for school holidays, breaks and other non-attendance days. All remaining payments are scheduled on the 1st of every month. Monthly bills will NOT be sent. Payments will not be accepted at the school sites.
If payment is not received by the due date (regardless of holiday or weekend), a late fee per family will be applied. Late Payments are not considered paid in full unless late fees are paid. Consistent late payments and non-payment may result in suspension from one and/or all Carol Steam Park District Programs
We offer financial assistance/scholarships for qualified Carol Stream Park District Residents. Confidential applications available at Fountain View or Simkus Recreation Centers.
Receipts can be issued upon request as well as a Statement of Account which includes all registrations and payments to Carol Steam Park District for a given period of time. A Tax Id Letter is available. The Carol Stream Park District is not responsible or liable for determining childcare expenses.