Absentee Reporting Standard
For the safety of the children enrolled in our programs, we require the following 2 steps any time your child is not attending the program on a day they are regularly scheduled to attend. Aside from illness, 24 hours notice is required. No refunds or credits are given for participant absences or missed days from the program.
- Notify the ActivKids staff via phone, verbal or note
- Notify your child’s school office via phone, verbal, or note
Your child’s school is not responsible for informing ActivKids staff of student absences and missed days from the ActivKids program. You must call both ActivKids and the school office.
In accordance with IDPH guidelines, the following standards are in effect:
- Parents must conduct a COVID-19 symptom screening each morning before Remote Learning. Review the CDC’s symptoms list. Do not bring your child if they have any listed symptoms. A wellness check is also is conducted at drop off.
- If a participant exhibits symptoms of COVID-19 during the wellness check at drop-off, they are not permitted to enter the program until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared.
- If a participant exhibits symptoms of COVID-19 at any other time of the day, they are brought to a quarantine room to await pick up, which should be done within an hour. Other emergency contacts or authorized pick-ups are contacted if the parent or guardian is unreachable. They are not permitted to return to the program until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared. A doctor’s note is required for a participant’s return.
- If a participant tests positive for COVID-19 or has come into close contact (closer than 6 ft for longer than 15 minutes) with someone recently diagnosed with COVID-19, they should remain isolated at home for a minimum of 10 days after symptom onset and can be released after feverless and feeling well (without fever-reducing medication) for at least 72 hours OR have 2 negative COVID-19 tests in a row, with testing done at least 24 hours apart. A doctor’s note is required for a participant’s return.
- COVID-related policies and procedures may be updated and enforced at any time by Carol Stream Park District staff.
Symptoms of COVID-19
Symptoms of COVID-19 include, but are not limited to, the following:
- Muscle Pain
- Shortness of breath or difficulty breathing
- Sore Throat
- New loss of taste or smell
Dispensing Medication Procedures
Strict standards have been put in place regarding the dispensing of medication to participants. These standards have been established in cooperation with those standards followed by CCSD93. These steps must be taken if a participant is required to receive medication during program time. This includes restrictions for cough drops, vitamins, pain relievers, and over-the-counter or prescription drugs. If your child uses medication that is stored in a school nurse’s office, you may need to provide additional medication since we do not have access to that medication before 8:30 am or after 4 pm. Parents or guardians are required to complete a “Permission to Dispense Medication Form” for any and all medication to be administered to participants by Carol Steam Park District staff or by the participant.
Prescription Drugs and Inhalers – Controlled by Instructors
- The parent or guardian must sign and complete a Permission to Dispense Medication form.
- The parent or guardian needs to provide the Carol Steam Park District staff with the child’s medication in the original container with a prescription label that includes the patient’s name, physician’s name, pharmacy name, name of the medication, and complete dosage information. The proper dosage for the day should be sent in the original container each day.
- Medication is stored in a locked area and at a temperature consistent with the package instructions. If the program is held outside, staff carry the medication with their emergency kit, or on ice if refrigeration is necessary.
Inhaler – Controlled by the child for self-administration
- The parent or guardian must sign and complete a Permission to Dispense Medication form.
- The parent or guardian needs to provide the Carol Steam Park District staff with the child’s medication in the original container with a prescription label that includes the patient’s name, physician’s name, pharmacy name, name of the medication, and complete dosage information.
- The parent or guardian must have the “Self-Administration of Asthma Medication” portion of the Permission to Dispense Medication form completed and signed by a Physician, Physician Assistant, or Advanced Practice R.N.
- In addition to the information/direction stated above, all Carol Stream Park District staff is required to call the participant’s parent or guardian before administering medication to verify that all information on the form is clear and correct. Carol Stream Park District staff do not administer medication to a child without this verification.
- The staff goes through the medication directions with the parent or guardian over the phone.
- Does not apply to a life-threatening situation (i.e. Emergency Asthma Inhaler or EpiPen). Check off the box on the Permission to Dispense Medication Form for life-threatening medications.
Emergency Contact & Release Form – Authorization
Only authorized individuals listed on each participant’s Emergency Contact and Release Form are permitted to “sign” a child out. Parents or guardians are responsible for providing site instructors with any changes to individuals who are authorized to pick up their child.
- All participants must have at least 1 emergency contact person that lives within a 5-mile radius or 20 minutes of the program location, other than a parent or guardian.
- Authorization for release is accepted only from the parent(s) or guardian(s) with primary custody, mother, father, both or guardian.
- Parents or guardians are also responsible for informing instructors of any changes to primary custody, restraining orders, or any other situations or changes that may affect the participant.
Custodial information that has been provided to CCSD93 is not automatically forwarded to the Carol Steam Park District ActivKids program and the custodial information that has been provided to the Carol Steam Park District ActivKids program is not automatically forwarded to CCSD93.
There is no obligation to provide or communicate any information on the Emergency Form [including copies] to any parent or guardian. Parent(s) or guardian(s) shall be responsible to communicate information regarding the child including the Emergency Form to all necessary persons. Disputes regarding the Emergency Form or similar information must be settled off-site, and without any involvement of Carol Steam Park District. If these requirements are not followed, then services to the child may be terminated.
Only the custodial parent(s) or guardian(s) listed in the child’s registration form or Emergency Form may obtain information and change information. Financial information is only communicated with the person named as responsible for the child’s account.
Health & Medical Emergency Standard
These standards have been put into place to coincide with the policies followed by CCSD93. In addition, we attempt to contact you immediately at any time upon your child’s request. The Carol Stream Park District continually strives to create a safe as well as a fun environment for your child to be in. However, at times the occasional accident may occur. Below is our standard and procedure regarding notifying parents/guardians of any such incidents:
Minor Injury and Illness
- We only administer simple basic first aid, a bandage, and an ice pack as necessary according to staff training.
- You are notified when you arrive at pick-up for your child.
Injury and Illness Requiring More Attention In addition to the steps above…
- We attempt to contact you or your emergency contacts in the event you are unreachable.
More Serious Injury and Illness In addition to the steps above…
- Program Supervisors are immediately contacted.
- Your child may need to be picked up as immediately as possible.
- Emergency transportation may be arranged as deemed necessary.
Healthy Kids Standard
- Participants in all ActivKids programs during the school year utilize the services of the school nurse if available.
- If a child is running a fever (99.9 or above) or appears sick, we request that they are picked up as immediately as possible. The standard of both CCSD93 and the Carol Stream Park District is that a child is fever-free for 24 hours before returning to the program.
- Paramedics (9-1-1) are called to handle serious injuries. If your child needs emergency medical care, we accompany them and a parent or guardian must meet us at the medical facility as immediately as possible.
- If your child contracts a contagious condition that restricts them from returning, you must inform your child’s site coordinator. The staff distributes Health Alert Notices to affected participants — the child’s name remains confidential.
- A child must receive appropriate treatment, depending on the condition, before returning to the program and may require a medical release from a school nurse or physician before returning.
- Be considerate of other children and staff and keep your child home if they show signs of illness.
As with all Carol Stream Park District programs, the ActivKids programs do not provide insurance coverage for participants. Parents should check their individual insurance policies for coverage.
If your child has any special medical, physical, psychological, emotional needs, or receives any special services from CCSD93, list them in detail on your registration material. Lack of information may adversely affect the Carol Stream Park District’s ability to accommodate the needs of your child and may necessitate that participant’s removal from the program. The Carol Stream Park District is not responsible for any injuries, complications, damages, or losses due to withheld information. All participants must be toilet-trained and are responsible for all of their own toileting needs (i.e., fastening their own clothing). Special needs support (WDSRA), requires a minimum 2-week notice prior to the participant’s start date.