fbpx

ActivKids Parent/Participant Handbook

Due to changing guidelines, our latest modified health and safety protocols can be found here, in the online Parent Handbook.

Operations and health/safety protocol may be updated as local, state, and federal guidelines change.

Welcome to the Carol Stream Park District ActivKids program. This Parent/Participant Handbook is intended to provide you with an overview of the policies and standards that have been put in place to secure the safety and success of all the children who attend our programs. The Carol Steam Park District ActivKids programs, in cooperation with Community Consolidated School District 93 (CCSD93), provide before and after school care for your elementary school children. There is mutual consent for cooperative sharing of information between the Carol Steam Park District and CCSD93 as it relates to the registered participant’s successful participation in the programs operated in cooperation with CCSD93.

The education and care of all children is an important undertaking. The goal of ActivKids is to provide a safe and structured environment that encourages personal growth and development while having fun. ActivKids supports a healthy balance of work and play. ActivKids is about encouraging active, healthy, and happy lifestyles.

ActivKids can help parents:

  • Feel comfortable knowing their child is secure and active
  • Relax about schedule restraints because our programs offer longer hours than average after school programs
  • Create a less stressful schedule that allows for more quality time with your child.

ActivKids can help a child:

  • Build self-esteem
  • Meet new friends
  • Develop or improve skills
  • Have fun

 

Activities

Movies

  • Movies may be shown.
  • All movies must be rated “G”.
  • “PG” movies may be shown if parental permission has been received by all participants.

School Activities & Clubs

  • Parents or guardians whose children participate in other before and after school activities or clubs must complete an Activity/Volunteer Permission Form.
  • This allows instructors to escort participants to the designated activity area.
  • Participants must first check-in with their After School instructor.
  • No participant is permitted to leave the ActivKids program without a current signed form on file.

Attire & Personal Belongings

Attire

  • No hats or visors may be worn indoors.
  • No clothing that depicts violence or inappropriate scenes is allowed.

Laptops (Personalized Learning Program, CCSD93)

  • Laptops are allowed to be used only during homework time within the ActivKids program.
  • All participants are expected to follow the laptop storage procedure’s during program time.

Personal Belongings

  • For the 2020-2021 school year, no toys from home are permitted.

Remote Learning Supply List

All participants are required to bring the following items:

  • Face covering (must fit snugly over nose and mouth)
  • Lunch
  • Refillable water bottle (drinking fountains are not available)
  • All necessary school supplies (device—fully charged, charger, etc.)

Staff is not responsible for lost, stolen, or damaged items.

Behavior & Discipline

The following policies have been established for the benefit of our programs as a whole. The safety, structure, and integrity of the program take priority over those of any one individual. Behavior guidelines are not limited to, but are based on the following overall rules and apply to all participants. The term “participant” refers to children as well as their parents or guardians; accordingly, parents or guardians are also required to follow these policies. The Carol Stream Park District reserves the right to immediately or permanently suspend a participant from one or all ActivKids programs for serious infractions.

Discipline Standard

Discipline is carried out in a way that helps children develop self-control and assume responsibility for their own behavior. We encourage children to solve their own conflicts. When necessary, staff assists children in understanding each other’s actions. We make every effort to assist the child in correcting any unacceptable behavior through redirection, reminders of expected behavior, time-outs, and parent conferences. No refunds are issued for suspensions. Our approach focuses on positive reinforcement; instructors act in a manner that is kind and caring, yet firm. We follow the PBIS (Positive Behavior Intervention and Supports) program implemented by CCSD93.

If unacceptable behavior occurs, the following steps are taken:

  • Time-out with time-out worksheet or verbal warning is given to the child.
  • If the behavior continues after time-outs or warnings, a written conduct report is issued and copies are forwarded to the program supervisor and parents. Parents are required to sign reports which remain in the child’s file. Parent refusal to sign does not dismiss the time-out worksheet or conduct report.
  • A conduct report may be issued immediately, without warnings or time-outs for any serious infractions.
  • On the occurrence of a third conduct report, issued within a three-month period, a child may be suspended from one, or all ActivKids programs for a minimum period of three program days, depending on the severity of the infraction.
  • Contingent on the severity of the infraction, the suspension may be effective immediately. On a case by case basis, the Carol Steam Park District may authorize a delayed start to a suspension for up to 72 hours following the infraction.
  • If upon return, inappropriate behavior continues, or three additional conduct reports are issued in another three-month period, Carol Steam Park District may permanently suspend a child from one, or all ActivKids programs. Future participation is determined by Carol Steam Park District on a case by case basis.

Zero Tolerance Standard

No bullying, verbally or physically abusive, threatening, obscene, disrespectful, or physical violence is tolerated by either parent or guardian or participant. Parents and participants are held accountable for their actions. All threats, threatening behavior, or drawings are taken seriously and are reported to the authorities. Participants using threats of death, violence, or suicide are immediately suspended on their first occurrence. Participants are required to undergo a professional evaluation at their own expense — from a licensed professional or doctor. The participant may be eligible to return to the program upon receipt of said evaluation stating that the participant is not at risk to themselves or others and the approval of the Carol Stream Park District. If a second Zero Tolerance Violation occurs, future participation is determined by the Carol Steam Park District on a case by case basis. No refunds are issued for suspensions.

The Carol Steam Park District reserves the right to ban any individual from program premises (including buildings, parking lots, playgrounds, and surrounding areas) who represents a risk or danger to any parties.

  • Parents may not instruct their children to disregard the appropriate instructor’s directions or to respond or retaliate physically with violent or threatening behavior or language. The expectation is cooperation.
  • Parents may not direct, approach, discipline, or instruct children other than their own.
  • Participants should not make any physical contact with other children.
  • Participants must respect the instructors, other participants, and all property, equipment, and facilities.
  • Participants may not place themselves or others in dangerous situations through their actions or behavior.
  • No weapons, or items that may be used as weapons, may be brought to the program.
  • Participants are responsible for their actions and belongings.
  • Participants must respect and follow the staff’s directions.

Drop-off & Pick-up

Drop-off Standard

Although instructors may arrive at a site prior to program starting times to prepare, they are not permitted to accept participants until their registered program time. See below for new procedures and COVID-19 considerations:

  • Anyone dropping off a participant must call the program cell phone upon arrival.
  • ActivKids staff meets participants and parents or guardians at the car to conduct a wellness check.
  • ActivKids staff escort participants to the program room after the wellness check is approved.

Late Pick-up Fee (per child)

  • A $5 late fee for the first ten minutes (or any portion thereof) and $1 per minute after the first ten minutes is charged if you are late picking up your child.
  • This late fee must be paid the same day at the Simkus Recreation Center or with a check, sent with your child the following day (cash or credit cards are not accepted at the site).
  • If late pick-up becomes habitual, you run the risk of your child being discharged from the program.

Pick-up Standard

Parents or authorized individuals enter a site to “sign out” their child by their registered program time. Only those persons listed on the approved “release form” are able to pick up your child from the program. All authorized individuals must be prepared to show picture identification at all times. See below for new procedures and COVID-19 considerations:

  • Anyone picking up a camper must call the program cell phone upon arrival.
  • ActivKids staff brings participants to the car with their belongings.
  • The parent or guardian must be prepared to show ID at the time of pick up every day.

In the event that you are not able to pick-up your child by the designated pick up time, notify the site immediately.

Food & Drink

Drinks

  • Reusable water bottles required.
  • Students are not permitted to use the water fountains except to fill a water bottle.

Snacks

  • A snack and drink is provided in After Care daily.
  • A snack in Before Care is not provided.
  • Additional snacks are welcome from home.
  • If your child has any food allergies or dietary restrictions you may send them with their own snack.

General COVID-19 Considerations

Precautions the Carol Stream Park District is taking in the ActivKids program to keep participants and staff safe:

  • Participants are given assigned seas in the program room.
  • Seats are spaced 6 ft apart.
  • Participants each receive a supply kit to be used during homework and free time in the program to eliminate the sharing of supplies such as crayons, pencils, markers, etc.
  • ActivKids staff disinfects all high-touch surfaces throughout the Remote Learning Childcare Program.
  • ActivKids staff disinfects all shared items such as outside activity equipment and games immediately after use.
  • Participants and staff are required to wear a mask anytime 6ft social distancing cannot be maintained.
  • Participants are encouraged to sanitize and wash their hands throughout the program time.
  • Participants spaced 6 ft apart to line up to be dismissed to class or go outside.
  • Participants must wear masks on the playground.
  • Participants wash and sanitize their hands before and after playground use.

 

Registration

All registrations are subject to acceptance based on program availability, proper completion of registration material, payment status and history, and the Carol Stream Park District’s ability to meet any special needs the participant may have. The Carol Stream Park District reserves the right to adjust minimums or maximums and locations based on the availability of space, staff, and enrollment in order to maintain the safety, structure, and integrity of the program as a whole. Special needs accommodations can be made to assist your child (a minimum of two weeks’ notice is required).

Alternative School Procedure

If your child (District 93 elementary student) attends an alternative school, the ActivKids program may be available upon approval. A teleconference or meeting is necessary prior to register for ActivKids to discuss the participant’s needs, transportation, etc. ActivKids hours do not vary and are not adjusted for arrival and departure to or from the alternative school. Each individual situation is handled on a case-by-case basis. Program participation is not guaranteed.

In order to register, each participant must:

  • Complete and sign proper ActivKids registration and emergency information forms and payment information a minimum of 24 business hours prior to the start date.
  • Complete an automatic payment request form and provide proof of payment and identification.
  • Pay all outstanding fees due to any and all Carol Steam Park District ActivKids programs or any other Carol Steam Park District programs and remain in good standing with the Carol Stream Park District.

Childcare Expense Statements

  • Receipts can be issued upon request as well as a statement of account which includes all registrations and payments to Carol Steam Park District for a given period of time.
  • A tax ID letter is available.
  • The Carol Stream Park District is not responsible or liable for determining childcare expenses.

Enrollment Changes

Any changes to your child’s initial registration and emergency information forms must be communicated to the ActivKids program immediately. The ActivKids Remote Learning Childcare program currently only allows for Monday-Friday registration, daily, weekly, or monthly registration is not being taken at this time.

  • No participant is permitted to temporarily withdraw from the program.
  • Any participant withdrawing from the program:
    • Are not be guaranteed a spot should they wish to return.
    • Must resubmit complete Registration and Emergency forms.
    • Must repay the $15 enrollment fee.

Financial Assistance

  • We offer financial assistance or scholarships for qualified Carol Stream Park District residents.
  • Confidential applications are available.

Payment Procedure

Completion of an automatic payment request form and verification of payment and proper identification is required at registration drop-off in order for registration to be processed. Any registrations that do not include the required payment information is not be processed until the necessary information is received in full.

Payment Due at Registration: (All Program Fees are Per Program and Per Child)

  • 1st payment and the $15 non-refundable enrollment fee are due at the time of registration. All subsequent payments are scheduled for the 1st and 15th of each month Starting 9/1/2020 and ending 12/1/2020.
  • Pay all program fees in full at the time of registration and receive one free week of your child’s registered enrollment fee.

Payment Schedule 8/31 to 12/18 Session

  • Payment for the first 2 weeks is due at registration. The remaining payments are taken every 2 weeks from 9/7 to 11/30/2020

Late Payments

  • If payment is not received by the due date (regardless of holiday or weekend), a late fee per family is applied.
  • Late payments are not considered paid in full unless late fees are paid.
  • Consistent late payments and non-payment may result in suspension from one or all Carol Steam Park District programs.

Safety

Authorized Individuals

Only current Carol Steam Park District staff, CCSD93 staff, current participants, parents or guardians, and individuals listed on the release forms are allowed on or around premises during program hours and must leave once the participant is signed in or out of the program.

Photo ID

ActivKids staff reserves the right to request a photo ID at all times.

Relationships

Participants must maintain a professional relationship at all times with other participants and program staff.

School Policies

All school policies and rules that are “specific” to each school remain in effect and apply during program hours.

 

Schedule

Activities

  • ActivKids staff plan games and activities to engage participants and keep them entertained while in the program.
  • ActivKids do not have any outside visitors to the program until further notice.

Daily Schedule

  • Before Care: 6:30-8 am
  • School Day: 8 am-3:30 pm
  • After Care: 3:30-6:30 pm

Before School

6:30 am Drop Off Begins – Open Play
8:30 am Open Play & Prepare for School
8:45 am Time for School

After School

2:15 pm Attendance
2:30 pm Open Play
3:00 pm Homework & Reading
3:30 pm Snack
5:15 pm Open Play
6:30 pm Last Pick-Up

Emergency One Day After Care Pass

  • Call ActivKids Office for approval.
  • Emergency passes not available for the 2020-2021 school year.

Flex Pass

  • Flex passes not available for the 2020-2021 school year.

School Day Schedule

School Closing – Program Cancellation Procedure

If CCSD93 announces an unscheduled late start, early dismissal, cancellation of all before and after school activities, or closes for any reason including weather, or emergency due to unforeseen circumstances, the ActivKids program is also canceled or closed. No credits are issued for these days.

If you have not received notice from CCSD93 that school has been canceled by 6:30 am, you may assume that all ActivKids programs are in session. Should CCSD93 cancel school after 6:45 am, or announce an unscheduled early dismissal, you are required to return to school to pick up your child.

Unforeseen Circumstances

If a facility housing an ActivKids program is closed due to unforeseen circumstances, you are required to return to the facility immediately to pick up your child.

Wellness

Absentee Reporting Standard

For the safety of the children enrolled in our programs, we require the following 2 steps any time your child is not attending the program on a day they are regularly scheduled to attend. Aside from illness, 24 hours notice is required. No refunds or credits are given for participant absences or missed days from the program.

  • Notify the ActivKids staff via phone, verbal or note
  • Notify your child’s school office via phone, verbal, or note

Your child’s school is not responsible for informing ActivKids staff of student absences and missed days from the ActivKids program. You must call both ActivKids and the school office.

 

COVID-19 Considerations

In accordance with IDPH guidelines, the following standards are in effect:

  • Parents must conduct a COVID-19 symptom screening each morning before Remote Learning. Review the CDC’s symptoms list. Do not bring your child if they have any listed symptoms. A wellness check is also is conducted at drop off.
  • If a participant exhibits symptoms of COVID-19 during the wellness check at drop-off, they are not permitted to enter the program until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared.
  • If a participant exhibits symptoms of COVID-19 at any other time of the day, they are brought to a quarantine room to await pick up, which should be done within an hour. Other emergency contacts or authorized pick-ups are contacted if the parent or guardian is unreachable. They are not permitted to return to the program until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared. A doctor’s note is required for a participant’s return.
  • If a participant tests positive for COVID-19 or has come into close contact (closer than 6 ft for longer than 15 minutes) with someone recently diagnosed with COVID-19, they should remain isolated at home for a minimum of 10 days after symptom onset and can be released after feverless and feeling well (without fever-reducing medication) for at least 72 hours OR have 2 negative COVID-19 tests in a row, with testing done at least 24 hours apart. A doctor’s note is required for a participant’s return.
  • COVID-related policies and procedures may be updated and enforced at any time by Carol Stream Park District staff.

Symptoms of COVID-19

Symptoms of COVID-19 include, but are not limited to, the following:

  • Cough
  • Fever
  • Chills
  • Muscle Pain
  • Shortness of breath or difficulty breathing
  • Sore Throat
  • New loss of taste or smell

Dispensing Medication Procedures

Strict standards have been put in place regarding the dispensing of medication to participants. These standards have been established in cooperation with those standards followed by CCSD93. These steps must be taken if a participant is required to receive medication during program time. This includes restrictions for cough drops, vitamins, pain relievers, and over-the-counter or prescription drugs. If your child uses medication that is stored in a school nurse’s office, you may need to provide additional medication since we do not have access to that medication before 8:30 am or after 4 pm. Parents or guardians are required to complete a “Permission to Dispense Medication Form” for any and all medication to be administered to participants by Carol Steam Park District staff or by the participant.

Prescription Drugs and Inhalers – Controlled by Instructors

  • The parent or guardian must sign and complete a Permission to Dispense Medication form.
  • The parent or guardian needs to provide the Carol Steam Park District staff with the child’s medication in the original container with a prescription label that includes the patient’s name, physician’s name, pharmacy name, name of the medication, and complete dosage information. The proper dosage for the day should be sent in the original container each day.
  • Medication is stored in a locked area and at a temperature consistent with the package instructions. If the program is held outside, staff carry the medication with their emergency kit, or on ice if refrigeration is necessary.

Inhaler – Controlled by the child for self-administration

  • The parent or guardian must sign and complete a Permission to Dispense Medication form.
  • The parent or guardian needs to provide the Carol Steam Park District staff with the child’s medication in the original container with a prescription label that includes the patient’s name, physician’s name, pharmacy name, name of the medication, and complete dosage information.
  • The parent or guardian must have the “Self-Administration of Asthma Medication” portion of the Permission to Dispense Medication form completed and signed by a Physician, Physician Assistant, or Advanced Practice R.N.
  • In addition to the information/direction stated above, all Carol Stream Park District staff is required to call the participant’s parent or guardian before administering medication to verify that all information on the form is clear and correct. Carol Stream Park District staff do not administer medication to a child without this verification.
  • The staff goes through the medication directions with the parent or guardian over the phone.
  • Does not apply to a life-threatening situation (i.e. Emergency Asthma Inhaler or EpiPen). Check off the box on the Permission to Dispense Medication Form for life-threatening medications.

 

Emergency Contact & Release Form – Authorization

Only authorized individuals listed on each participant’s Emergency Contact and Release Form are permitted to “sign” a child out. Parents or guardians are responsible for providing site instructors with any changes to individuals who are authorized to pick up their child.

  • All participants must have at least 1 emergency contact person that lives within a 5-mile radius or 20 minutes of the program location, other than a parent or guardian.
  • Authorization for release is accepted only from the parent(s) or guardian(s) with primary custody, mother, father, both or guardian.
  • Parents or guardians are also responsible for informing instructors of any changes to primary custody, restraining orders, or any other situations or changes that may affect the participant.

Custodial information that has been provided to CCSD93 is not automatically forwarded to the Carol Steam Park District ActivKids program and the custodial information that has been provided to the Carol Steam Park District ActivKids program is not automatically forwarded to CCSD93.

There is no obligation to provide or communicate any information on the Emergency Form [including copies] to any parent or guardian. Parent(s) or guardian(s) shall be responsible to communicate information regarding the child including the Emergency Form to all necessary persons. Disputes regarding the Emergency Form or similar information must be settled off-site, and without any involvement of Carol Steam Park District. If these requirements are not followed, then services to the child may be terminated.

Only the custodial parent(s) or guardian(s) listed in the child’s registration form or Emergency Form may obtain information and change information. Financial information is only communicated with the person named as responsible for the child’s account.

Health & Medical Emergency Standard

These standards have been put into place to coincide with the policies followed by CCSD93. In addition, we attempt to contact you immediately at any time upon your child’s request. The Carol Stream Park District continually strives to create a safe as well as a fun environment for your child to be in. However, at times the occasional accident may occur. Below is our standard and procedure regarding notifying parents/guardians of any such incidents:

Minor Injury and Illness

  • We only administer simple basic first aid, a bandage, and an ice pack as necessary according to staff training.
  • You are notified when you arrive at pick-up for your child.

Injury and Illness Requiring More Attention In addition to the steps above…

  • We attempt to contact you or your emergency contacts in the event you are unreachable.

More Serious Injury and Illness In addition to the steps above…

  • Program Supervisors are immediately contacted.
  • Your child may need to be picked up as immediately as possible.
  • Emergency transportation may be arranged as deemed necessary.

Healthy Kids Standard

  • Participants in all ActivKids programs during the school year utilize the services of the school nurse if available.
  • If a child is running a fever (99.9 or above) or appears sick, we request that they are picked up as immediately as possible. The standard of both CCSD93 and the Carol Stream Park District is that a child is fever-free for 24 hours before returning to the program.
  • Paramedics (9-1-1) are called to handle serious injuries. If your child needs emergency medical care, we accompany them and a parent or guardian must meet us at the medical facility as immediately as possible.
  • If your child contracts a contagious condition that restricts them from returning, you must inform your child’s site coordinator. The staff distributes Health Alert Notices to affected participants — the child’s name remains confidential.
  • A child must receive appropriate treatment, depending on the condition, before returning to the program and may require a medical release from a school nurse or physician before returning.
  • Be considerate of other children and staff and keep your child home if they show signs of illness.

Insurance

As with all Carol Stream Park District programs, the ActivKids programs do not provide insurance coverage for participants. Parents should check their individual insurance policies for coverage.

Special Needs

If your child has any special medical, physical, psychological, emotional needs, or receives any special services from CCSD93, list them in detail on your registration material. Lack of information may adversely affect the Carol Stream Park District’s ability to accommodate the needs of your child and may necessitate that participant’s removal from the program. The Carol Stream Park District is not responsible for any injuries, complications, damages, or losses due to withheld information. All participants must be toilet-trained and are responsible for all of their own toileting needs (i.e., fastening their own clothing). Special needs support (WDSRA), requires a minimum 2-week notice prior to the participant’s start date.

Essential Eligibility Requirements

The following is required of all participants in the ActivKids Childcare programs:

  1.  Participants must be able to wear face covering over their nose and mouth at all times except for when eating or when outside and able to maintain a safe social distance.
  2. Participants must be able to maintain 6’ social distancing.
  3. Participants must be able to follow and comply with staff directions without physical intervention.
  4. Participants must comply with the established behavior code of conduct and be devoid of behavior necessitating physical intervention.
  5. Participants must be independent in managing personal care (toileting, feeding, personal hygiene) and all personal belongings

ActivKids Days Off Club Guidelines

ActivKids Days Off Club offers fun and exciting activities for your child and accommodates your child care needs on most non-school days.

Attire & Personal Belongings

  • Dress your child for both indoor and outdoor activities as weather permits.
  • Do not bring personal items or money.
  • Carol Stream Park District is not responsible for lost, stolen, or damaged items.

Drop-Off & Pick-Up

  • Be prepared to show picture identification at all times.
  • It is required that you drop-off and pick-up your child within the time frame that you have registered and paid for.
  • Late fees apply.
  • Extended Care is available.

Food & Drink

  • An afternoon snack and drink are offered around 4 pm.
  • Participants must bring their own lunch and drink.
  • Additional snacks from home are welcome.

 

Registration

Designed to offer your child a structured and active day during school holidays, institute days, and breaks.

  • Class sizes are limited.
  • Registrations are accepted on a first-come, first-serve basis.
  • All participants should be registered 72 business hours prior to the program date with complete forms and payment. Any participant that registers 72 hours prior to the program date receives early bird rates.

Schedule

  • Activities and schedules may vary based on the availability of space and staffing.
  • Locations may vary.
  • Program times cannot be modified or prorated.
Contact Us