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Awesome Adventure Camp Parent/Participant Handbook

Thank you campers for the fun 2020 Summer.

For school year care Grades K-8 check out the Remote Learning Childcare program .

You want the best for your child and our goal is to provide a summer filled with memories that last a lifetime!

This information is intended to provide you with an overview of the policies that have been put in place to secure the safety and success of all the children who attend our summer camp. Weekly Camp Newsletters have important information for the upcoming weeks.

Updated 6/11/2020

 

Activities

Movies

  • Movies may be shown.
  • All movies must be rated “G”.
  • “PG” movies may be shown if parental permission has been received by all participants.

Attire & Personal Belongings

Attire

  • Dress for the weather – Layer clothing for comfort in case the day gets warmer or colder or send additional layers.
  • Wear gym shoes for safety during activities.
  • No clothing that depicts violence or inappropriate scenes is allowed.

Personal Belongings

  • Bringing personal belongings and toys from home is strongly discouraged.
  • Any toys that are brought from home must have prior approval from the Camp Supervisor or Lead Counselor.
  • Electronic handheld games (Nintendo DS, etc.) and MP3 players (iPods, etc.) are only allowed as designated by staff.
  • Personal Belongings may not be shared with other campers.
  • Mark your child’s name on all personal belongings.
  • Staff is not responsible for any lost, damaged, or stolen items, including backpacks, swimsuits, towels, glasses, toys and phones.
  • Staff may restrict or withhold inappropriate items.

Staff is not responsible for lost, stolen, or damaged items.

Behavior & Discipline

Discipline Standard

Discipline is carried out in a way that helps children develop self-control and assume responsibility for their own behavior. We encourage children to solve their own conflicts. When necessary, staff assists children in understanding each other’s actions. We make every effort to assist the child in correcting any unacceptable behavior through redirection, reminders of expected behavior, time-outs, and parent conferences. No refunds are issued for suspensions. Our approach focuses on positive reinforcement; instructors act in a manner that is kind and caring, yet firm. We follow the PBIS (Positive Behavior Intervention and Supports) program implemented by CCSD93.

If unacceptable behavior occurs, the following steps are taken:

  • Time-out with time-out worksheet or verbal warning is given to the child.
  • If the behavior continues after time-outs or warnings, a written conduct report is issued and copies are forwarded to the program supervisor and parents. Parents are required to sign reports which remain in the child’s file. Parent refusal to sign does not dismiss the time-out worksheet or conduct report.
  • A conduct report may be issued immediately, without warnings or time-outs for any serious infractions.
  • On the occurrence of a third conduct report, issued within a three-month period, a child may be suspended from one, or all programs for a minimum period of three program days, depending on the severity of the infraction.
  • Contingent on the severity of the infraction, the suspension may be effective immediately. On a case by case basis, the Carol Steam Park District may authorize a delayed start to a suspension for up to 72 hours following the infraction.
  • If upon return, inappropriate behavior continues, or three additional conduct reports are issued in another three-month period, Carol Steam Park District may permanently suspend a child from one, or all programs. Future participation is determined by Carol Steam Park District on a case by case basis.

Code of Conduct

Participants, parents, and guardians are expected to exhibit appropriate behavior at all times. The following standards have been established for the benefit of our programs as a whole. The safety, structure, and integrity of the program take priority over those of any one individual. Behavior guidelines are not limited to, but are based on, the following overall rules and apply to all participants. The term “participant” is henceforth be used to represent children, parents, and guardians.

  • Participants must show respect to all other participants, staff, property, equipment, and facilities.
  • Participants must follow the directive of staff and all program-specific rules.
  • Participants may not harass, bully, or intimidate through the use of words, foul language, gestures, body language, phones, texting or other devices, social media, or menacing behavior.
  • Participants must refrain from threatening or causing physical harm to other participants and staff.
  • Participants may not place themselves or others in dangerous situations through their actions or behavior.
  • Participants may not possess weapons, devices that may be used as a weapon, or illegal substances.
  • Participants may not demonstrate any sexual suggestiveness or sexual activity.
  • Parents/Guardians may not instruct their children to disregard the staff’s directions or to respond physically with violent or threatening behavior or language.
  • Parents/Guardians may not direct, discipline, or instruct children other than their own.
  • Staff reserve the right to dismiss, suspend, or ban any individual who represents a risk or danger from program premises (including buildings, parking lots, playgrounds, and surrounding areas).
  • Participants must keep track of their own belongings. Staff is not responsible for lost, stolen, or damaged belongings including backpacks, glasses, towels, toys, cell phones, etc.

Bullying, verbal and physical abuse, threats, and disrespect are not tolerated. Participants are held accountable for their actions in compliance with the Carol Stream Park District Code of Conduct. All threats or threatening behavior is taken seriously and are reported to the authorities. Participants using threats of death, violence, or suicide are immediately suspended. Participants are required to undergo a professional psychological evaluation at their own expense. The participant may be eligible to return to the program upon approval of the Carol Stream Park District and receipt of said evaluation stating that the participant is not at risk to themselves or others.

Daily Camper Checklist

Campers are required to bring the following items to camp every day, regardless of what activities are scheduled.

Backpack

Face Covering

  • That secures around ears (Camp Staff are not able to assist campers to tie face coverings around their heads)

Refillable Water Bottle

  • Drinking fountains are not available.
  • Campers must have their own drinking vessel.

Sack Lunch

  • The IDPH recommends that sack lunches should only include items that can be disposed of after use.
  • Refrigerators are not available to store lunches and microwaves are also unavailable.

Snacks

  • Additional snacks are allowed, but eating is restricted to specific times.

Sunscreen

  • Send your camper with sunscreen already applied.
  • Keep spray sunscreen in your child’s backpack. (Camp counselors can only assist with spray sunscreen.)

Drop-Off & Pick-Up

Drop-Off Procedure

Although staff may arrive prior to program start times to prepare for the day, they are NOT permitted to admit participants prior to 7 am for Before Camp. There is a 10 minute grace period for Summer Camp drop-off only; arriving earlier than 8:50 am results in an early drop-off fee. In accordance with guidelines given by the IDPH, drop-off procedures have changed for 2020:

  • Drop off is now curbside at Simkus Recreation Center. In order to maintain the health and safety of all staff and participants, parents/guardians are not allowed in the building.
  • Each camper receives car placards on their first day of camp to assist with the sign-in and out process. We ask that you request a placard if your child does not begin in the first week of camp. Place this in the passenger side windshield.
  • The Simkus parking lot is one way during drop-off from 8:30-9:30 am. Enter through County Farm Rd. and exit onto Lies Rd.
  • From 8:50-9:15 am, drop-off occurs in two lanes on the east side of Simkus Recreation Center. One lane in the circle drive in front of the main entrance and one in the adjacent parking lot drive.
  • Before Camp drop-off takes place in the circle drive on the east side of the building.
  • Staff approaches the vehicle to sign in campers.
  • Camp staff conducts a quick wellness check at sign in. If a camper exhibits symptoms of COVID-19 during the wellness check or the answer to any question is “Yes”, they are not permitted to enter camp until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared. A doctor’s note is required for a camper’s return.
  • Campers are to remain in the vehicle until camp staff complete the wellness check and clear them to enter the camp.
  • Campers must wash their hands at the handwashing station before the entrance to the camp.
  • Once signed in, camp staff escorts participants to the correct location, in Before Camp, based on the assigned “Homebase” (see Safety Standards and General Regulations section). At Summer Camp Drop off, campers meet their Homebase outside and the group walks in together. For inclement weather, the procedure for Before Camp applies.
  • For late drop-offs after 9:15, call 630-936-5480, and the staff assists you to your car. Do not enter the building or send your child to the building.

Late Pick-up Fee (per child)

  • A $5 late fee for the first ten minutes (or any portion thereof) and $1 per minute after the first ten minutes is charged if you are late picking up your child.
  • This late fee must be paid the same day at the Simkus Recreation Center or with a check, sent with your child the following day (cash or credit cards are not accepted at the site).
  • If late pick-up becomes habitual, you run the risk of your child being discharged from the program.

Pick-Up Procedure

Campers must be picked up by the end of their registered program time: 4 pm for Summer Camp and 6:30 pm for After Camp. In the event that you are not able to pick up your child by the designated pick up time, notify the site immediately. Late pick-ups incur a late pick-up fee. In accordance with guidelines given by the IDPH, drop-off procedures have changed for 2020:

  • Pick up is now curbside at Simkus Recreation Center. In order to maintain the health and safety of all staff and participants, parents/guardians are not allowed in the building.
  • The Simkus parking lot is one way during pick-up 3:15 -4:15 pm.
  • From 3:30-4 pm, pick-up occurs in two lanes on the east side of Simkus Recreation Center. One lane in the circle drive in front of the main entrance and one in the adjacent parking lot drive.
  • After Camp drop-off takes place in the circle drive on the east side of the building.
  • Staff approaches the vehicle to sign out campers and check ID.
  • Each participant is given (4) car placards. Parents/guardians should display the placard in their passenger side windshield at pick-up.
  • ID verification is required prior to staff being able to release participants. Participants are only be released to parents/guardians and additional contacts listed on the Authorized Contact form.
  • If an authorized contact is picking your child up, you should provide them with a placard as well. They must still be included in your child’s Authorized Contact form. Having a placard does not give us permission to release your child – it is just meant to assist us with speeding up the pick-up process.
  • For early pick-ups, call 630-936-5480.

Only people listed on the Authorized Contact form to be able to sign your child out from the program. In order to ensure your child’s safety, anyone picking up a camper (you or another authorized individual) must be able to show a photo ID. Authorized individuals should also have a car placard if picking up your child(ren). You are welcome to pick your child up prior to the Summer Camp or After Camp ending times.

General COVID-19 Considerations

Modified procedures have been developed based on guidelines given by the IDPH.

  • Each participant is assigned to a “Homebase.”
    • Homebase’s consist of ten campers and is determined first by family, then by age, to limit the risk of exposure.
    • Friend requests are not accepted.
    •  Each Homebase is staffed by the same set of staff, to reduce the mixing of groups.
  • Campers receive a supply kit for their own use while at the program. The kit includes items that are typically highly shared, including crayons, markers, pencils, etc.
  • Campers eat lunch with their Homebase and spaced 6ft apart.
  • Campers are accompanied to and from the bathroom with a buddy. Each Homebase is assigned a bathroom pass that must be used for each bathroom visit, to help limit the number of children using the restroom at a time. Each Homebase is assigned a stall in the bathrooms to reduce the mixing of groups.
  • Campers are required to bring face coverings that secure around their ears. While in Homebase’s, face coverings are required if 6ft social distancing is not possible. Face coverings are required while walking through the hallway and in the bathrooms. While outside, face coverings are required if 6ft social distancing is not possible.
  • Simkus Recreation Center is sanitized nightly. Staff clean heavily trafficked areas and equipment in the homerooms on a regular basis.
  • Handwashing and sanitization are required at the following times:
    • Upon arrival to camp
    • Before leaving the homeroom for stations
    • Before leaving a station
    • Upon return to the homeroom
    • Before and after lunch or other eating
    • After using the bathroom
    • Before and after playing a game that shares pieces (board game, cards, etc.)
    • Prior to leaving camp for the day

Camper Expectations

  • Campers must understand social-distancing and be able to maintain 6 feet of personal space.
  •  Campers must be able to wear a face-covering over their nose and mouth as directed, during transitions, and when unable to maintain a safe social distance (exceptions can be made for people with medical conditions or disabilities that prevent them from safely wearing a face covering)
  •  Campers must be able to follow and comply with staff directions without physical intervention
  •  Campers must comply with the established behavior code of conduct and be devoid of behavior necessitating physical intervention.
  •  Campers must be independent in managing personal care (toileting, feeding, changing clothes, personal hygiene) and all personal belongings

 

Hours

Before Camp  7-9 am
Summer Camp   9 am-4 pm
After Camp  4-6:30 pm

Phone Communication with Staff

For matters that require immediate attention during program operating hours, along with late drop-offs and early pick-ups, contact the Camp Supervisor via cell phone: 630-936-5480. This phone is staffed from approximately 8 am-5 pm. For issues that do not require immediate assistance, including registration matters, contact the Camp Supervisor’s desk line at 630-784-6192. This phone is staffed from approximately 8 am-5 pm. These phones are active as of the first day of camp. In order to reach the Camp Supervisor prior to the first day of camp, call 630-784-6185.

Safety

Authorized Individuals

Only current Carol Stream Park District staff, current participants, parents, guardians, invited special guests (once allowed by IDPH), and individuals listed on the Release Forms are allowed on or around premises during program hours.

Partners & Groups

Children are not permitted to leave the group on their own.

Photo ID

Staff reserves the right to request a photo ID at all times.

Relationships

Participants must maintain a professional relationship at all times with other participants and program staff.

Wellness

COVID-19 Considerations

In accordance with IDPH guidelines, the following standards are in effect:

  • Parents must conduct a COVID-19 symptom screening each morning before Remote Learning. Review the CDC’s symptoms list. Do not bring your child if they have any listed symptoms. A wellness check is also is conducted at drop off.
  • If a participant exhibits symptoms of COVID-19 during the wellness check at drop-off, they are not permitted to enter the program until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared.
  • If a participant exhibits symptoms of COVID-19 at any other time of the day, they are brought to a quarantine room to await pick up, which should be done within an hour. Other emergency contacts or authorized pick-ups are contacted if the parent or guardian is unreachable. They are not permitted to return to the program until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared. A doctor’s note is required for a participant’s return.
  • If a participant tests positive for COVID-19 or has come into close contact (closer than 6 ft for longer than 15 minutes) with someone recently diagnosed with COVID-19, they should remain isolated at home for a minimum of 10 days after symptom onset and can be released after feverless and feeling well (without fever-reducing medication) for at least 72 hours OR have 2 negative COVID-19 tests in a row, with testing done at least 24 hours apart. A doctor’s note is required for a participant’s return.
  • COVID-related policies and procedures may be updated and enforced at any time by Carol Stream Park District staff.

Symptoms of COVID-19

Symptoms of COVID-19 include, but are not limited to, the following:

  • Cough
  • Fever
  • Chills
  • Muscle Pain
  • Shortness of breath or difficulty breathing
  • Sore Throat
  • New loss of taste or smell

Dispensing Medication Procedures

Strict standards have been put in place regarding the dispensing of medication to participants. These standards have been established in cooperation with those standards followed by CCSD93. These steps must be taken if a participant is required to receive medication during program time. This includes restrictions for cough drops, vitamins, pain relievers, and over-the-counter or prescription drugs. If your child uses medication that is stored in a school nurse’s office, you may need to provide additional medication since we do not have access to that medication before 8:30 am or after 4 pm. Parents or guardians are required to complete a “Permission to Dispense Medication Form” for any and all medication to be administered to participants by Carol Steam Park District staff or by the participant.

Prescription Drugs and Inhalers – Controlled by Instructors

  • The parent or guardian must sign and complete a Permission to Dispense Medication form.
  • The parent or guardian needs to provide the Carol Steam Park District staff with the child’s medication in the original container with a prescription label that includes the patient’s name, physician’s name, pharmacy name, name of the medication, and complete dosage information. The proper dosage for the day should be sent in the original container each day.
  • Medication is stored in a locked area and at a temperature consistent with the package instructions. If the program is held outside, staff carry the medication with their emergency kit, or on ice if refrigeration is necessary.

Inhaler – Controlled by the child for self-administration

  • The parent or guardian must sign and complete a Permission to Dispense Medication form.
  • The parent or guardian needs to provide the Carol Steam Park District staff with the child’s medication in the original container with a prescription label that includes the patient’s name, physician’s name, pharmacy name, name of the medication, and complete dosage information.
  • The parent or guardian must have the “Self-Administration of Asthma Medication” portion of the Permission to Dispense Medication form completed and signed by a Physician, Physician Assistant, or Advanced Practice R.N.
  • In addition to the information/direction stated above, all Carol Stream Park District staff is required to call the participant’s parent or guardian before administering medication to verify that all information on the form is clear and correct. Carol Stream Park District staff do not administer medication to a child without this verification.
  • The staff goes through the medication directions with the parent or guardian over the phone.
  • Does not apply to a life-threatening situation (i.e. Emergency Asthma Inhaler or EpiPen). Check off the box on the Permission to Dispense Medication Form for life-threatening medications.

 

Emergency Contact & Release Form – Authorization

Only authorized individuals listed on each participant’s Emergency Contact and Release Form are permitted to “sign” a child out. Parents or guardians are responsible for providing site instructors with any changes to individuals who are authorized to pick up their child.

  • All participants must have at least 1 emergency contact person that lives within a 5-mile radius or 20 minutes of the program location, other than a parent or guardian.
  • Authorization for release is accepted only from the parent(s) or guardian(s) with primary custody, mother, father, both or guardian.
  • Parents or guardians are also responsible for informing instructors of any changes to primary custody, restraining orders, or any other situations or changes that may affect the participant.

There is no obligation to provide or communicate any information on the Emergency Form [including copies] to any parent or guardian. Parent(s) or guardian(s) shall be responsible to communicate information regarding the child including the Emergency Form to all necessary persons. Disputes regarding the Emergency Form or similar information must be settled off-site, and without any involvement of Carol Steam Park District. If these requirements are not followed, then services to the child may be terminated.

Only the custodial parent(s) or guardian(s) listed in the child’s registration form or Emergency Form may obtain information and change information. Financial information is only communicated with the person named as responsible for the child’s account.

Health & Medical Emergency Standard

These standards have been put into place to coincide with the policies followed by CCSD93. In addition, we attempt to contact you immediately at any time upon your child’s request. The Carol Stream Park District continually strives to create a safe as well as a fun environment for your child to be in. However, at times the occasional accident may occur. Below is our standard and procedure regarding notifying parents/guardians of any such incidents:

Minor Injury and Illness

  • We only administer simple basic first aid, a bandage, and an ice pack as necessary according to staff training.
  • You are notified when you arrive at pick-up for your child.

Injury and Illness Requiring More Attention In addition to the steps above…

  • We attempt to contact you or your emergency contacts in the event you are unreachable.

More Serious Injury and Illness In addition to the steps above…

  • Program Supervisors are immediately contacted.
  • Your child may need to be picked up as immediately as possible.
  • Emergency transportation may be arranged as deemed necessary.

Healthy Kids Standard

  • If a child is running a fever (99.9 or above) or appears sick, we request that they are picked up as immediately as possible. The standard of both CCSD93 and the Carol Stream Park District is that a child is fever-free for 24 hours before returning to the program.
  • Paramedics (9-1-1) are called to handle serious injuries. If your child needs emergency medical care, we accompany them and a parent or guardian must meet us at the medical facility as immediately as possible.
  • If your child contracts a contagious condition that restricts them from returning, you must inform your child’s site coordinator. The staff distributes Health Alert Notices to affected participants — the child’s name remains confidential.
  • A child must receive appropriate treatment, depending on the condition, before returning to the program and may require a medical release from a school nurse or physician before returning.
  • Be considerate of other children and staff and keep your child home if they show signs of illness.

Insurance

As with all Carol Stream Park District programs, the Awesome Adventure Camp programs do not provide insurance coverage for participants. Parents should check their individual insurance policies for coverage.

Special Needs

If your child has any special medical, physical, psychological, emotional needs, or receives any special services from CCSD93, list them in detail on your registration material. Lack of information may adversely affect the Carol Stream Park District’s ability to accommodate the needs of your child and may necessitate that participant’s removal from the program. The Carol Stream Park District is not responsible for any injuries, complications, damages, or losses due to withheld information. All participants must be toilet-trained and are responsible for all of their own toileting needs (i.e., fastening their own clothing). Special needs support (WDSRA), requires a minimum 2-week notice prior to the participant’s start date.

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