This information from the Parent Handbook is intended to provide you with an overview of the policies that have been put in place to secure the safety and success of all the children who attend our summer camp. Camp Chronicles with important information for upcoming weeks will be available online and via email on Friday afternoons for the following week. Our counselors are great role models and their top concern is to provide a safe place for your child to have an active, rewarding summer. You want the best for your child and our goal is to provide a summer filled with memories that will last a lifetime!
Campers are required to bring the following items to camp every day, regardless of what activities are scheduled:
Although staff may arrive prior to program start times to prepare for the day, they are NOT permitted to admit participants prior to 7:00 am for Before Camp. There is a 10 minute grace period for Summer Camp drop-off only; arriving earlier than 8:50 am will result in an early drop-off fee. In accordance with guidelines given by the IDPH, drop-off procedures have changed for 2020:
Campers must be picked up by the end of their registered program time: 4:00pm for Summer Camp and 6:30pm for After Camp. In the event that you will not be able to pick up your child by the designated pick up time, please notify the site immediately. Late pick-ups will incur a late pick-up fee. In accordance with guidelines given by the IDPH, drop-off procedures have changed for 2020:
Only people listed on the Authorized Contact form will be able to sign your child out from the program. In order to ensure your child’s safety, anyone picking up a camper (you or another authorized individual) must be able to show a photo ID. Authorized individuals should also have a car placard if picking up your child(ren). You are welcome to pick your child up prior to the Summer Camp or After Camp ending times.
Late Pick-Up Fees
Refunds will not be granted for any illness.
In accordance with IDPH guidelines, the following standards are in effect:
Strict policies have been put in place regarding the dispensing of medication to participants. These steps must be taken if a participant is required to receive medication while in the program. This includes restrictions for cough drops, vitamins, pain relievers, and over the counter or prescription drugs. Parents/Guardians are required to complete a Permission to Dispense Medication Form for all medications to be administered to participants by staff or by the participants themselves.
As with all Carol Stream Park District Programs, Summer Camp does not provide insurance coverage for participants. Parents should check their individual insurance policy for coverage.
If your child has any special medical, physical, psychological, or emotional needs, or receives any special services, please list them in detail in your Registration Packet. If your child needs an inclusion aide from the Western DuPage Special Recreation Association, please note this in your Registration Packet so that we can submit a request immediately. WDSRA requires at least two weeks advanced notice in order to secure assistance. Aides will be secured for you at no cost. Lack of information will adversely affect the Park District’s ability to accommodate the needs of your child. Problems resulting from withheld information may necessitate the participant’s suspension from the program until appropriate accommodations can be made for a more successful camp experience. All participants must be toilet-trained and are responsible for all of their own toileting needs. All participants will be held to the same code of conduct & behavior policies, unless otherwise discussed.
Modified procedures have been developed based on guidelines given by the IDPH.
Discipline is carried out in a way that will help children develop self-control and assume responsibility for their own behavior. We encourage children to solve their own conflicts. When necessary, staff will assist children in understanding each other’s actions. We will make every effort to assist the child in correcting any unacceptable behavior through re-direction, reminders of expected behavior, time-outs, and parent conferences. Our approach focuses on positive reinforcement; staff will act in a manner that is kind and caring, yet firm. If unacceptable behavior occurs, the following steps will be taken:
The Carol Stream Park District reserves the right to immediately and permanently suspend a participant for serious infractions.
Participants, parents and guardians are expected to exhibit appropriate behavior at all times. The following standards have been established for the benefit of our programs as a whole. The safety, structure, and integrity of the program will take priority over those of any one individual. Behavior guidelines are not limited to, but are based on, the following overall rules and apply to all participants. The term “participant” will henceforth be used to represent children, parents, and guardians.
Bullying, verbal and physical abuse, threats, and disrespect will not be tolerated. Participants will be held accountable for their actions in compliance with the CSPD Code of Conduct. All threats or threatening behavior will be taken seriously and will be reported to the authorities. Participants using threats of death, violence, or suicide will be immediately suspended. Participants will be required to undergo a professional psychological evaluation at their own expense. The participant may be eligible to return to the program upon approval of the CSPD and receipt of said evaluation stating that the participant is not at risk to themselves or others.
Movies may be shown during inclement weather or as a relevant part of an activity. All movies will be rated G or PG. A list of movies that may be shown in a given week will be listed on the Camp Chronicle.
Phone Communication with Staff
For matters that require immediate attention during program operating hours, along with late drop-offs and early pick-ups, please contact the Camp Supervisor via cell phone: (630)936-5480.This phone will be staffed from approximately 8:00am-5:00pm. For issues that do not require immediate assistance, including registration matters, please contact the Camp Supervisor’s desk line at (630)784-6192. This phone will be staffed from approximately 8:00am-5:00pm. These phones will be active as of the first day of camp. In order to reach the Camp Supervisor prior to the first day of camp, call (630)784-6185.
Our goal is to accommodate as many families as possible. Due to the current pandemic, space in the Awesome Adventure Camp program is limited. The Carol Stream Park District reserves the right to adjust minimums, maximums, and locations based on the availability of space, staff, and enrollment in order to maintain the safety, structure, and integrity of the program as a whole.
Registration runs on a weekly basis. Registration is due by Tuesday for the following week. All registrations must be accompanied by a completed Registration Packet which includes a Registration Form, Participant Information Form, Authorized Contact and Release Form, Payment Authorization Form, and Movie Permission Form.
By registering, participants agree to abide by all Carol Stream Park District rules and policies while in summer camp. Participants not following our code of conduct may be immediately and permanently suspended.
In order to maintain enrollment, payments must be made in full and on time. See page 5 for payment deadlines. Outstanding fees due to the Carol Stream Park District must be paid prior to registering for Summer Camp. Participants not remaining in good standing may be restricted from enrolling and will be required to pay fees at the time of registration.
Discounts, credits, and refunds will not be granted due to absences of any sort, including illness. Withdrawals must be requested by Tuesday for the following week in order to receive a credit or refund.
Cancellations must be made via email or phone. Please email or call in cancellations to your child(ren)’s registrations no later than the Tuesday prior to the start of the camp week.
In order to best assist your child, please alert us to any special needs requests at the time of registration. The inability to provide necessary accommodations may delay your child from beginning participation in this program. See page 7 for more information regarding special needs.
A pre-camp letter will be sent to all registered participants for parent/guardian review and signature, detailing changes to the program for 2020.
District 93, District 25 and Pleasant Hill Registration Discounts
Children currently enrolled in District 93, District 25, and Pleasant Hill schools who do not live in Carol Stream are eligible for registration discounts. The first week of registration must be paid at the non-resident rate. All remaining weeks may be charged at the resident rate. In order to receive this discount, a current report card must be shown at the time of registration. Discount is only applicable on weekly registrations.
Registration is accepted in three ways:
Early Bird Registration
Additional Payment Procedures
Childcare Expense Statements
Reprinted receipts and Flexible Spending Reports (including all po-tential childcare expenses within a give time frame) are available for your records. The Carol Stream Park District is not responsible or liable for determining childcare expenses. Tax statements will be automatically emailed to households with email addresses on file and mailed to all other homes by the end of January each year