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Awesome Adventure Camp Parent Handbook

Welcome to the Awesome Adventure Camp!

This information from the Parent Handbook is intended to provide you with an overview of the policies that have been put in place to secure the safety and success of all the children who attend our summer camp. Camp Chronicles with important information for upcoming weeks will be available online and via email on Friday afternoons for the following week. Our counselors are great role models and their top concern is to provide a safe place for your child to have an active, rewarding summer. You want the best for your child and our goal is to provide a summer filled with memories that will last a lifetime!

Updated 6/11/2020

Daily Camper Checklist

Campers are required to bring the following items to camp every day, regardless of what activities are scheduled:

  • Face covering that secures around ears (Camp Staff will not be able to assist campers to tie face coverings around their heads)
  • Refillable Water Bottle
    • Drinking fountains will not be available. Campers must have their own drinking vessel.
  • Sack Lunch – The IDPH recommends that sack lunches should only include items that can be disposed of after use. Refrigerators are not available to store lunches and microwaves are also unavailable.
  • Backpack
  • Sunscreen
    • Please send your camper with sunscreen already applied. In addition, keep sunscreen in your child’s backpack.
    • Camp counselors can only assist with spray sunscreen
  • Additional snacks are allowed, but eating will be restricted to specific times.
  • application throughout the day.
  • Dress for the weather – Layer clothing for comfort in case the day gets warmer or colder or send additional layers.
  • Please wear gym shoes for safety during activities.

Personal Belongings

  • Bringing personal belongings and toys from home is strongly discouraged.
  • Any toys that are brought from home must have prior approval from the Camp Supervisor or Lead Counselor.
  • Electronic handheld games (Nintendo DS, etc.) & MP3 players (iPods, etc.) are only allowed as designated by staff.
  • Personal Belongings may not be shared with other campers.
  • Please mark your child’s name on all personal belongings.
  • Staff are not responsible for any lost, damaged or stolen items, including backpacks, swimsuits, towels, glasses, toys, & phones.
  • Staff may restrict or withhold inappropriate items.

Drop-Off & Pick-Up

Drop-Off Procedures

Although staff may arrive prior to program start times to prepare for the day, they are NOT permitted to admit participants prior to 7:00 am for Before Camp. There is a 10 minute grace period for Summer Camp drop-off only; arriving earlier than 8:50 am will result in an early drop-off fee. In accordance with guidelines given by the IDPH, drop-off procedures have changed for 2020:

  • Drop off is now curbside at Simkus Recreation Center. In order to maintain the health and safety of all staff and participants, parents/guardians will not be allowed in the building.
  • Each camper will receive car placards on their first day of camp to assist with the sign in/out process. We ask that you request a placard if your child does not begin on the first week of camp. Please place this in the passenger side windshield.
  • The Simkus parking lot will be one way during drop-off from 8:30-9:30am. Enter through County Farm Rd. and exit onto Lies Rd.
  • From 8:50-9:15, drop-off will occur in two lanes on the east side of Simkus Recreation Center. One lane will be in the circle drive in front of the main entrance and one in the adjacent parking lot drive.
  • Before Camp drop-off will take place in the circle drive on the east side of the building.
  • Staff will approach the vehicle to sign in campers.
  • Camp staff will conduct a quick wellness check at sign in. If a camper exhibits symptoms of COVID-19 during the wellness check or the answer to any question is “Yes”, they will not be permitted to enter camp until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared. A doctor’s note will be required for a camper’s return.
  • Campers are to remain in the vehicle until camp staff complete the wellness check and clear them to enter camp.
  • Campers must wash their hands at the handwashing station before entrance to camp.
  • Once signed in, camp staff will escort participants to the correct location, in Before Camp, based on the assigned “homebase” (see Safety Standards and General Regulations section). At Summer Camp Drop off, campers will meet their homebase outside and the group will walk in together. For inclement weather, the procedure for Before Camp will apply.
  • For late drop-offs after 9:15, call 630-936-5480 and staff will assist you at your car. Do not enter the building or send your child to the building.

Pick-Up Procedures

Campers must be picked up by the end of their registered program time: 4:00pm for Summer Camp and 6:30pm for After Camp. In the event that you will not be able to pick up your child by the designated pick up time, please notify the site immediately. Late pick-ups will incur a late pick-up fee. In accordance with guidelines given by the IDPH, drop-off procedures have changed for 2020:

  • Pick up is now curbside at Simkus Recreation Center. In order to maintain the health and safety of all staff and participants, parents/guardians will not be allowed in the building.
  • The Simkus parking lot will be one way during pick-up from 3:15-4:15pm.
  • From 3:30-4:00pm, pick-up will occur in two lanes on the east side of Simkus Recreation Center. One lane will be in the circle drive in front of the main entrance and one in the adjacent parking lot drive.
  • After Camp drop-off will take place in the circle drive on the east side of the building.
  • Staff will approach the vehicle to sign out campers and check ID.
  • Each participant will be given (4) car placards. Parents/guardians should display the placard in their passenger side windshield at pick-up.
  • ID verification is required prior to staff being able to release participants. Participants will only be released to parents/guardians and additional contacts listed on the Authorized Contact form.
  • If an authorized contact is picking your child up, you should provide them with a placard as well. They must still be included on your child’s Authorized Contact form. Having a placard does not give us permission to release your child – it is just meant to assist us with speeding up the pick-up process.
  • For early pick-ups, call 630-936-5480 and staff will assist you.

Only people listed on the Authorized Contact form will be able to sign your child out from the program. In order to ensure your child’s safety, anyone picking up a camper (you or another authorized individual) must be able to show a photo ID. Authorized individuals should also have a car placard if picking up your child(ren). You are welcome to pick your child up prior to the Summer Camp or After Camp ending times.

 Late Pick-Up Fees

  • Participants not abiding by the applicable program start and end times will incur a $5 per occurrence fee per child with an additional $1 per minute fee after the first ten minutes.
  • If payment is not received, participation may be suspended. Camp staff cannot collect these payments. If late pick-up becomes habitual, your child may be suspended or removed from the program.

Wellness

Healthy Kids Standards

Refunds will not be granted for any illness.

In accordance with IDPH guidelines, the following standards are in effect:

  • Parents must conduct a COVID-19 symptom screening each morning before summer camp. Review the CDC’s symptoms list here. Do not bring your camper if they have any listed symptoms.
  • If a camper exhibits symptoms of COVID-19 during the wellness check at drop-off, they will not be permitted to enter camp until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared.
  • If a camper exhibits symptoms of COVID-19 at any other time of the day, they will be brought to a quarantine room to await pick up, which should be done within an hour Other emergency contacts or authorized pick-ups will be contacted if parent/guardian is unreachable. They will not be permitted to return to camp until they have had no fever for at least 72 hours, other symptoms have improved, and at least 10 days have passed since their symptoms first appeared. A doctor’s note is required for a camper’s return.
  • If a camper tests positive for COVID-19, they should remain isolated at home for a minimum of 10 days after symptom onset and can be released after feverless and feeling well (without fever-reducing medication) for at least 72 hours OR have 2 negative COVID-19 tests in a row, with testing done at least 24 hours apart. A doctor’s note is required for a camper’s return.
  • COVID-related policies and procedures may be updated and enforced at any time by CSPD staff.

General:

  • If your child is running a fever (99.9 or above) or appears sick, vomits, etc., they must be picked up within an hour. We also ask that you be considerate of other children and staff and keep your child home if they show signs of illness.
  • If your child contracts a contagious condition that restricts them from returning, you must inform the Camp Supervisor immediately. Participants must receive appropriate treatment, depending on the condition, and may require a medical release form from a physician before returning.
  • Cases of head lice require a doctor’s note confirming your child is no longer contagious prior to return.
  • Paramedics will be called to handle serious injuries. If your child needs emergency medical care, we will accompany them and a parent/guardian must meet us at the medical facility as immediately as possible.

Emergency Contacts & Release Form

  • Only authorized individuals listed on the Authorized Contact and Release Form will be permitted to sign your child out. You are responsible for providing staff with any changes to the individuals who are authorized to pick up your child. Authorized individuals should have a car placard and be prepared to show a valid ID. Parents/guardians are responsible for requesting additional placards and responsible for the proper distribution to authorized contacts prior to the day it is needed.
  • Only the custodial parent(s) or guardian(s) may approve additions or changes to the Authorized Contact List.
  • All participants should have at least two emergency contacts who live within a five mile radius of the program location that are not a parent/guardian.
  • Parents/Guardians are also responsible for informing staff of any changes to primary custody, restraining orders, or any other situations or changes which may affect the participant.

Medication Dispensing Policy

Strict policies have been put in place regarding the dispensing of medication to participants. These steps must be taken if a participant is required to receive medication while in the program. This includes restrictions for cough drops, vitamins, pain relievers, and over the counter or prescription drugs. Parents/Guardians are required to complete a Permission to Dispense Medication Form for all medications to be administered to participants by staff or by the participants themselves.

Prescription Drugs & Inhalers – Administered by Staff

  • Parent/Guardian will provide staff with the child’s medication in the original container with prescription label that includes patient’s name, physician’s name, name of medication and complete dosage information.
  • Only a single dosage may be sent to camp each day.
  • The medication should be stored in the original container each day. If the original container is not available, a clearly labeled container with the participant’s name, medication name, and complete dosage information may be used.
  • Medication will be stored at a temperature consistent with the package instructions. If the program is held outside, staff will carry the medication with their emergency kit if necessary.

Medication & Inhalers – Controlled by Child for Self-Administration

  • For the safety of all participants, only inhalers may be kept with the participant. All other medications must be stored & dispensed by staff.
  • For inhalers, the Self-Administration of Asthma Medication portion of the Permission to Dispense Medication form must be completed and signed by a Physician, Physician Assistant, or Advanced Practice R.N.
  • Participants must be trained by a doctor on proper administration prior to attending camp.

Insurance

As with all Carol Stream Park District Programs, Summer Camp does not provide insurance coverage for participants.  Parents should check their individual insurance policy for coverage.

Notification of Medical Attention

  • The Carol Stream Park District continually strives to create a safe environment for your child. However, at times an accident may occur. Below are our policies and procedures regarding notifying parents and guardians of any such incidents:

Minor Injury/Illness

  • Staff will only administer basic first aid, including band-aids and ice packs as necessary according to staff training.
  • You will be notified when you arrive to pick-up your child of such an incident.

Moderate Injury/Illness

  • In addition to the steps above, we will attempt to contact you or your emergency contacts in the event that you are unreachable.
  • An accident report may be completed. Accident reports are internal documents that cannot be given out to participants

Serious Injury/Illness

  • In addition to the steps above, your child may need to be picked up from camp immediately.
  • Emergency transportation may be arranged as deemed necessary.

Special Needs

If your child has any special medical, physical, psychological, or emotional needs, or receives any special services, please list them in detail in your Registration Packet. If your child needs an inclusion aide from the Western DuPage Special Recreation Association, please note this in your Registration Packet so that we can submit a request immediately. WDSRA requires at least two weeks advanced notice in order to secure assistance. Aides will be secured for you at no cost. Lack of information will adversely affect the Park District’s ability to accommodate the needs of your child. Problems resulting from withheld information may necessitate the participant’s suspension from the program until appropriate accommodations can be made for a more successful camp experience. All participants must be toilet-trained and are responsible for all of their own toileting needs. All participants will be held to the same code of conduct & behavior policies, unless otherwise discussed.

Safety Standards & General Regulations

Modified procedures have been developed based on guidelines given by the IDPH.

  • Each participant will be assigned to a “homebase.”
    • Homebases consist of ten campers and will be determined first by family, then by age, to limit the risk of exposure.
    • Friend requests will not be accepted.
    •  Each homebase is staffed by the same set of staff, to reduce the mixing of groups.
  • Campers will receive a supply kit for their own use while at the program. The kit will include items that are typically highly shared, including crayons, markers, pencils, etc.
  • Campers will eat lunch with their homebase and will be spaced 6ft apart.
  • Campers will be accompanied to and from the bathroom with a buddy. Each homebase will be assigned a bathroom pass that must be used for each bathroom visit, to help limit the amount of children using the restroom at a time. Each homebase will be assigned a stall in the bathrooms to reduce mixing of groups.
  • Campers are required to bring face coverings that secure around their ears. While in homebases, face coverings will be required if 6ft social distancing is not possible. Face coverings will be required while walking through the hallway and in the bathrooms. While outside, face coverings will be required if 6ft social distancing is not possible.
  • Simkus Recreation Center is sanitized nightly. Staff clean heavily trafficked areas and equipment in the homerooms on a regular basis.
  • Handwashing/sanitization is required at the following times:
    • Upon arrival to camp
    • Before leaving the homeroom for stations
    • Before leaving a station
    • Upon return to the homeroom
    • Before/After lunch or other eating
    • After using the bathroom
    • Before and after playing a game that shares pieces (board game, cards, etc.)
    • Prior to leaving camp for the day

General 

  • Children are not permitted to leave the group on their own.
  • Only current CSPD staff, current participants, parents, guardians, invited special guests (once allowed by IDPH), and individuals listed on the Release Forms are allowed on or around premises during program hours.
  • Clothing that depicts offensive, violent, or otherwise inappropriate content or pictures is not allowed.

Camper Expectations

  • Campers must understand social-distancing and be able to maintain 6 feet of personal space.
  •  Campers must be able to wear a face covering over their nose and mouth as directed, during transitions, and when unable to maintain a safe social distance (exceptions can be made for people with medical conditions or disabilities that prevent them from safely wearing a face covering)
  •  Campers must be able to follow and comply with staff directions without physical intervention
  •  Campers must comply with the established behavior code of conduct and be devoid of behavior necessitating physical intervention.
  •  Campers must be independent in managing personal care (toileting, feeding, changing clothes, personal hygiene) and all personal belongings

Behavior & Discipline

Discipline Guidelines

Discipline is carried out in a way that will help children develop self-control and assume responsibility for their own behavior. We encourage children to solve their own conflicts. When necessary, staff will assist children in understanding each other’s actions. We will make every effort to assist the child in correcting any unacceptable behavior through re-direction, reminders of expected behavior, time-outs, and parent conferences. Our approach focuses on positive reinforcement; staff will act in a manner that is kind and caring, yet firm. If unacceptable behavior occurs, the following steps will be taken:

  • A time-out will be given with a Time-out Worksheet or verbal warning.
  • If the negative behavior continues after multiple time-outs or warnings, a written Conduct Report will be filed with the Lead Counselor and parents.
  • A Conduct Report may be issued immediately, without warnings or time-outs, for any serious infractions including physical/emotional harm to a camper or staff, destruction of property, and any major safety concerns.
  • Staff will work with the child and parent to correct behavior. Parents will be required to sign the Conduct Report which will remain in the child’s file.
  • On the occurrence of a third Conduct Report, the child will be suspended for a minimum of one day, or more, depending on the severity of the infraction.
  • Suspension may be effective immediately, without three conduct reports, depending upon the severity of the infraction. On a case by case basis, staff may authorize a delayed start to a suspension for up to 48 hours following the infraction.
  • If upon return, inappropriate behavior continues, or three additional Conduct Reports are issued, staff may permanently suspend the child. Future participation will be determined by the Carol Stream Park District on a case by case basis.
  • Refunds and prorations will not be issued for suspensions.

The Carol Stream Park District reserves the right to immediately and permanently suspend a participant for serious infractions.

Code of Conduct

Participants, parents and guardians are expected to exhibit appropriate behavior at all times. The following standards have been established for the benefit of our programs as a whole. The safety, structure, and integrity of the program will take priority over those of any one individual. Behavior guidelines are not limited to, but are based on, the following overall rules and apply to all participants. The term “participant” will henceforth be used to represent children, parents, and guardians.

  • Participants must show respect to all other participants, staff, property, equipment and facilities.
  • Participants must follow the directive of staff and all program-specific rules.
  • Participants may not harass, bully or intimidate through the use of words, foul language, gestures, body language, phones, texting or other devices, social media or menacing behavior.
  • Participants must refrain from threatening or causing physical harm to other participants and staff.
  • Participants may not place themselves or others in dangerous situations through their actions or behavior.
  • Participants may not possess weapons, devices that may be used as a weapon, or illegal substances.
  • Participants may not demonstrate any sexual suggestiveness or sexual activity.
  • Parents/guardians may not instruct their children to disregard staff’s directions or to respond physically with violent or threatening behavior or language.
  • Parents/guardians may not direct, discipline, or instruct children other than their own.
  • Staff reserve the right to dismiss, suspend or ban any individual who represents a risk or danger from program premises (including buildings, parking lots, playgrounds, and surrounding areas).
  • Participants must keep track of their own belongings. Staff are not responsible for lost, stolen, or damaged belongings including backpacks, glasses, towels, toys, cell phones, etc.

Bullying, verbal and physical abuse, threats, and disrespect will not be tolerated. Participants will be held accountable for their actions in compliance with the CSPD Code of Conduct. All threats or threatening behavior will be taken seriously and will be reported to the authorities. Participants using threats of death, violence, or suicide will be immediately suspended. Participants will be required to undergo a professional psychological evaluation at their own expense. The participant may be eligible to return to the program upon approval of the CSPD and receipt of said evaluation stating that the participant is not at risk to themselves or others.

At Camp

Movies

Movies may be shown during inclement weather or as a relevant part of an activity. All movies will be rated G or PG. A list of movies that may be shown in a given week will be listed on the Camp Chronicle.

Phone Communication with Staff

For matters that require immediate attention during program operating hours, along with late drop-offs and early pick-ups, please contact the Camp Supervisor via cell phone: (630)936-5480.This phone will be staffed from approximately 8:00am-5:00pm. For issues that do not require immediate assistance, including registration matters, please contact the Camp Supervisor’s desk line at (630)784-6192. This phone will be staffed from approximately 8:00am-5:00pm. These phones will be active as of the first day of camp. In order to reach the Camp Supervisor prior to the first day of camp, call (630)784-6185.

Registration

Registration Policies

Our goal is to accommodate as many families as possible. Due to the current pandemic, space in the Awesome Adventure Camp program is limited. The Carol Stream Park District reserves the right to adjust minimums, maximums, and locations based on the availability of space, staff, and enrollment in order to maintain the safety, structure, and integrity of the program as a whole.

Registration runs on a weekly basis. Registration is due by Tuesday for the following week. All registrations must be accompanied by a completed Registration Packet which includes a Registration Form, Participant Information Form, Authorized Contact and Release Form, Payment Authorization Form, and Movie Permission Form.

By registering, participants agree to abide by all Carol Stream Park District rules and policies while in summer camp. Participants not following our code of conduct may be immediately and permanently suspended.

In order to maintain enrollment, payments must be made in full and on time. See page 5 for payment deadlines. Outstanding fees due to the Carol Stream Park District must be paid prior to registering for Summer Camp. Participants not remaining in good standing may be restricted from enrolling and will be required to pay fees at the time of registration.

Discounts, credits, and refunds will not be granted due to absences of any sort, including illness. Withdrawals must be requested by Tuesday for the following week in order to receive a credit or refund.

Cancellations  must be made via email or phone. Please email or call in cancellations to your child(ren)’s registrations no later than the Tuesday prior to the start of the camp week.

In order to best assist your child, please alert us to any special needs requests at the time of registration. The inability to provide necessary accommodations may delay your child from beginning participation in this program. See page 7 for more information regarding special needs.

A pre-camp letter will be sent to all registered participants for parent/guardian review and signature, detailing changes to the program for 2020.

District 93, District 25 and Pleasant Hill Registration Discounts

Children currently enrolled in District 93, District 25, and Pleasant Hill schools who do not live in Carol Stream are eligible for registration discounts. The first week of registration must be paid at the non-resident rate. All remaining weeks may be charged at the resident rate. In order to receive this discount, a current report card must be shown at the time of registration. Discount is only applicable on weekly registrations.

Registration Options

Registration is accepted in three ways:

  • Pay & register for all sessions at the time of registration.
  • Register for sessions up front & pay later with Automatic EZ Pay (EFT through credit card or checking account).
  • Pay for some sessions at the time of registration & enroll in EZ Pay for weeks that are not yet due.
  • Please note, online registrations require immediate payment and are not eligible for EZ Payments.

EZ Pay

  • EZ Pay can be set up at any time.
  • Complete an EZ Pay form and your payments will be automatically debited from your credit card or checking account on the corresponding EZ Pay Draft Dates (see page 6).
  • Payments that are not successfully processed through EZ Pay must be cleared up by the Tuesday prior to the camp session.
  • If payment is not received by Tuesday the week prior to the camp session, you will be withdrawn from all future sessions until payment and updated account information is received.
  • Payments that are returned with insufficient funds will be charged a $20 fee and may result in the forfeiture of this payment option.

Early Bird Registration

  • Register by the May 31 Early Bird Deadline to receive a discounted rate.
  • All sessions registered for after May 31 will be at the standard rate, regardless of if you registered for some weeks prior to the deadline. We cannot make exceptions for those who miss the deadline.
  • No need to pay up front; sign up for EZ Pay to postpone your payments throughout the summer.

Additional Payment Procedures

  • Payments cannot be made with camp staff.
  • Partial payments are not accepted. All balances must be paid in full and on time in order to continue participation.

Withdrawals

  • Refunds or credits for weekly registrations will be provided if the withdrawal is requested before the Tuesday prior to the requested camp week.
  • We request as much notice of cancellations as possible, as we purchase supplies and schedule staff in advance.
  • Service fee will be applied for refunds; see program guide or website for full refund policy.

Childcare Expense Statements

Reprinted receipts and Flexible Spending Reports (including all po-tential childcare expenses within a give time frame) are available for your records. The Carol Stream Park District is not responsible or liable for determining childcare expenses. Tax statements will be automatically emailed to households with email addresses on file and mailed to all other homes by the end of January each year

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