Carol Stream Park District

Alcohol Request Form (PDF)

Indoor Rental Terms & Conditions

Alcohol

Commercial Rates

Additional charges may be incurred based on the type of event.
No person shall display, distribute, post or fix any placard, sign, handbill, pamphlet, circular or any other writing or printed material of any kind whatsoever, without written Carol Stream Park District approval.
No person shall call or hold any public meeting or give any concert of public entertainment of any kind without Carol Stream Park District approval.

Selling

No person shall offer or exchange for sale any article or thing or do any hawking, peddling or soliciting, or buy or offer to buy an article or thing, raffling or auctioning, or take up any collection or solicit or receive contributions of money or anything of value in the Park System without Carol Stream Park District’s written approval.
No person shall expose or offer for sale to the general public any articles or things, or conduct to solicit any business, trade or occupation or profession without a valid concession license agreement approved by Carol Stream Park District and then only in accordance with the terms and conditions thereof, it being the intention to control commercial enterprises or sales on Carol Stream Park District property.
Any parties selling food that is not pre-packaged requires a permit from the Illinois Department of Health.

Candles, Incense & Propane Indoors

Decorating

Equipment Use

The catering kitchen at the Fountain View Recreation Center is restricted to the use of the refrigerator, freezer, microwave, and countertops for preparation. The renter must follow all safety procedures by Carol Stream Park District. Carol Stream Park District is not held liable for any incidents or injuries in the catering kitchen. The renter is prohibited from using Carol Stream Park District concession equipment (i.e., nacho warmer, popcorn machine, hotdog cooker).

Food

Gymnasium Rental

Insurance

Payment

Violation of these Rental Terms & Conditions result in forfeiture of all or part of the security deposit.

This form is only a “request for availability” and is reviewed by Park District Staff before the rental is confirmed. Full security deposit payment is due at the time of submission of the Rental Request form. Once approved, a rental contract is generated and emailed. Full payment is due within seven days of approval. It is only upon the contract and full receipt of payment that the rental request is guaranteed.
Acceptance of rental request form and security deposit is tentative and only guaranteed once rental is reviewed, confirmed, and approved by the rental supervisor. Rental is only guaranteed upon approval of the contract and receipt of complete payment. Rental approval is emailed to the renter at the email address provided on the rental request within five (5) business days.
All rental times start and end according to the time indicated on the rental contract. Any set-up time and clean-up time by renter must be included within the start and end times on the rental contract.

Security Deposit

Payment of the security deposit is due at the time of reservation request. The remaining balance is due seven (7) days after the rental has been approved unless payment arrangements have been made with a rental supervisor. Security deposit depends on the number of rooms booked and is assessed at $100 for one room and $50 for each additional room. If rental terms and conditions have not been violated, the security deposit is returned within ten (10) business days after the rental date. If the security deposit was paid by check or cash, the deposit is returned by check and mailed to the renter. If the deposit was paid by credit card, the deposit is returned to the same credit card.

Carol Stream Park District reserves the right to keep all or a portion of the security deposit if

The renter exceeds the maximum expected attendance.
The renter conducts activities other than what is confirmed by the rental contract.
The renter does not properly dispose of garbage produced by the rental event.
Renter creates noise levels or plays music so loudly as to disturb the fitness center, front desk staff or any other activities taking place.
Renter damages property such as, but not limited to, tables, chairs, floors and walls.
Rental requires excessive cleaning by Carol Stream Park District.
Renter violates any other terms and conditions of the rental contract or district ordinance.

Patio

Rentals Cancellation Policy

Security deposits are non-refundable, unless the rental is denied or cancelled by the Carol Stream Park District.
Cancellation of a rental 30 or more days in advance of the event date will result in forfeiture of the security deposit.
Cancellation of a rental less than 30 days of the event date will result in the Carol Stream Park District retaining 50% of total room fee.
Room booking fees and security deposit are non-transferrable. If the renter would like to reschedule to a different date, the date is treated as an entirely new rental pending availability.
No reduction in room package fees or rental time will be granted less than 30 days before the event

Smoking

Supervision

Renter/Renter’s guests may not loiter or use the halls or front lobby. The renter may not access or use any room, gymnasium, fitness center, area, or amenity not specified in the rental contract with the exception of the restrooms.
Renter must remain with the rental and supervise their guests for the entire rental duration. The renter may use their own caterer or bring in their own food.
All rentals are supervised by Carol Stream Park District staff. Carol Stream Park District staff set up Carol Stream Park District tables and chairs. Carol StreamPark District staff can not assist with Renter’s activity or additional setup. They are empowered to restrict the group’s facility misuse and protect Carol StreamPark District property. Renter and guests must cooperate with Carol Stream Park District staff and not cause a hindrance in the performance of staff duties.
It is the responsibility of the renter to advise its party of the duties and authority of Carol Stream Park District staff on duty. Renter is responsible for the actions of their guests, including the supervision of minors at all times by a parent or guardian. Carol Stream Park District has the right to enforce a 1:12 ratio of adults to minors.

Terms & Conditions

Indoor Pool Rental Guidelines

Approval

Conduct

Children Supervision

Indoor Pool Rules

Park Shelter Guidelines

The Carol Stream Park District reserves the right to cancel, alter, or terminate all or some of the conditions provided in the agreement if the renter/participants fail to comply with the established rules which include, but are not limited, to the following:

Alcohol & Tobacco

Access to Sports Fields

Additional Equipment

Additional equipment, entertainment items, and/or supplies are the responsibility of the renter and must be approved by the Carol Stream Park District.
The Carol Stream Park District does not sign for or accept delivery of any equipment or supplies.
It is the renter’s responsibility to provide a representative to accept any deliveries.
Any piece of equipment brought into the park requires the approval of the Carol Stream Park District.
No moonwalks or jump houses are allowed in any park.
Nothing can be staked into the ground.

Conduct

Garbage

Hot Coals

Insurance

Motorized Vehicles

Music

Rental Type

No person shall display, distribute, post, or fix any placard, sign, handbill, pamphlet, circular or any other writing or printed material of any kind whatsoever, without written Carol Stream Park District approval.
No person shall offer or exchange for sale any article or thing or do any hawking, peddling or soliciting, or buy or offer to buy any article or thing, raffling or auctioning, or take up any collection or solicit or receive contributions of money or anything of value in the Park System without Carol Stream Park District’s written approval.
No person shall expose or offer for sale to the general public any articles or things, or conduct to solicit any business, trade or occupation or profession without a valid concession license agreement approved by the Carol Stream Park District and then only in accordance with the terms and conditions thereof, it is the intention to control commercial enterprises or sales on Carol Stream Park District Property.
No person shall call or hold any public meeting or give any concert of public entertainment of any kind without Carol Stream Park District approval.

Reservation Registration

Reservations are accepted a first‐come‐first‐serve basis.
Shelters are available to rent from April 1 through October 31 except on Memorial Day, July 4, and Labor Day.
Shelters can be reserved seven (7) days a week from dawn to dusk.
A completed contract signed waiver, and permit fee(s) are due when reserving a site and must be submitted at least one week prior to the requested rental date.
In some cases, proof of insurance is required.

Cancellations

Cancellations made more than two weeks prior to the reserved date are eligible for a full refund.
Request for cancellation within 14 days or in the case of inclement weather, the renter has the opportunity to reschedule their shelter for another date.

Rates

Residents include individuals, affiliates, businesses, and non‐profit organizations within the boundaries of the Carol Stream Park District.
Non‐profit organizations include church groups, scout groups, veterans groups, and community organizations.

Splash Pad

The Splash Pad at McCaslin park is open for public use Thursday-Friday 9 am-6 pm, Saturday & Sunday 1-6 pm.
Splash Pad may be rented by the hour as an add-on to your McCaslin park shelter rental during non-public use hours. Monday-Wednesday 9 am-6 pm, Saturday & Sunday 9 am-1 pm.
McCaslin Park Shelter must be rented in order to rent the Splash Pad.
Splash Pad rental use is non-exclusive in regards to other patrons of the park, but no other rental is scheduled during rental time.
Water at Splash Pad is scheduled to turn off and on during the requested time. This time may not be changed prior to the rental.

Sports Field Access

Coral Cover Water Park, Coyote Crossing Mini Golf or McCaslin Park Guidelines

Outside Food

Payment & Cancellation

Two weeks’ notice is required to book parties. This form is only a “request for availability” and reviewed by the Park District Staff before final rental availability is confirmed.
Full payment due at time of booking.
Food package payment due 7 days before rental.
No outside food or beverage is permitted. Cake, cupcakes, pre-packaged desserts and water is allowed.
Refunds or rescheduled bookings are offered if the facility does not open.
Refunds are not given for cancelations.
Refunds are not given for any closures that take place after your group has checked in.

Securing a Date

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Indoor Rental Terms & Conditions

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Park Shelter Guidelines

Coral Cover Water Park, Coyote Crossing Mini Golf or McCaslin Park Guidelines

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