• Acceptance of Rental Request Form and Security Deposit is tentative and not guaranteed until rental is reviewed, confirmed, and approved by rental supervisor.
• Rental is only guaranteed upon approval of the contract and receipt of complete payment.
• Rental Approval is emailed to the renter at the email address provided on the Rental Request form within five (5) business days.

• A full refund of all paid Rental Fees and Security Deposit (minus a 10% fee, maximum $50) is given if Renter notifies Rental Supervisor of cancellation in writing within three (3) business days of approval.
• Cancellation of rental seven (7) or more business days in advance is subject to the forfeiture Security Deposit. Cancellations seven (7) business days or under may result in the forfeiture by the Renter of all paid Rental Fees, Administrative Fees, and Security Deposits.
• Carol Stream Park District sponsored activities shall have priority in all facilities.

View Refund and Withdrawal Policy

• A $25 administrative fee is assessed for changes made more than three (3) business days after the rental is approved by Carol Stream Park District Rental Supervisor.
• Changes to the rental require a minimum of seven (7) business day’s notification.
• Changes requested within the 48-hour time period prior to the rental are not guaranteed.
• Carol Stream Park District sponsored activities shall have priority in all facilities.

• Renter must remain with the rental and supervise their guests for the entire duration of the rental.
• Renter/Renter’s guests may not loiter in or use the halls or front lobby.
• The renter may not access or use any room, gymnasium, fitness center, area, an amenity not specified in the Rental Contract with the exception of the restrooms.
• No person shall display, distribute, post, or fix any placard, sign, handbill, pamphlet, circular or any other writing or printed material of any kind whatsoever, without written Carol Stream Park District approval.
• No person shall offer or exchange for sale any article or thing or do any hawking, peddling or soliciting, or buy or offer to buy any article or thing, raffling or auctioning, or take up any collection or solicit or receive contributions of money or anything of value in the Park System without Carol Stream Park District’s written approval.

Candles

The use of burning candles or incense is prohibited with the exception of birthday cake candles and sternos.

Decorations

No decorations may be attached or affixed on walls, doors, windows, or ceiling.

Tablecloths

Renter is required to cover all tables with tablecloths. The renter may use their own tablecloths or rent linen tablecloths from the Carol Stream Park District. Color selections are limited to white and black, based on availability.

A Certificate of Insurance may be required for any activities involving moderate risk, which includes, but is not limited to: caterers, sports competitions, parties charging admission, or parties selling any products or services. The Carol Stream Park District must be named as additionally insured with policy limits in the amount of $2,000,000 per person.

• Any parties selling food that is not pre-packaged requires a permit from the Illinois Department of Health.
• The renter may use their own caterer or bring in their own food.
• Requests for alcohol must be submitted fourteen 14 days prior to the rental. Restrictions apply and liquor liability insurance must be purchased by the renter through Carol Stream Park District approved vendor.
  View Alcohol Request Form
• A catering kitchen is available for an additional fee at the Fountain View Recreation Center. There is no oven or stove. Simkus Recreation Center rentals include the use of a refrigerator and sink in the room. Use of the Catering Kitchen at the Fountain View Recreation Center is restricted to the use of the refrigerator, freezer, microwave, and countertops for preparation. Renter must follow all safety procedures set in place by the Carol Stream Park District. Carol Stream Park District is not held liable for any incidents or injuries that take place in the catering kitchen.
• Use of propane or gas equipment is prohibited.
• Renter is prohibited from using Carol Stream Park District concession equipment (i.e. nacho warmer, popcorn machine, hotdog cooker).

• Use of patio from Fountain View Recreation Center Room 122 is available for an additional fee.
• The rental includes a limited setup of tables and chairs on the patio.

• No person shall expose or offer for sale to the general public any articles or things, or conduct to solicit any business, trade or occupation or profession without a valid concession license agreement approved by the Carol Stream Park District and then only in accordance with the terms and conditions thereof, it is the intention to control commercial enterprises or sales on Carol Stream Park District Property.
• No person shall call or hold any public meeting or give any concert of public entertainment of any kind without Carol Stream Park District approval.

Payment of Security Deposit is due at time of reservation request. The remaining balance is due seven (7) days after the rental has been approved unless payment arrangements have been made with Rental Supervisor.

Security Deposit is dependent on the number of rooms booked and is assessed at $100 for one room and $50 for each additional room. If Rental Terms and Conditions have not been violated, the Security Deposit is returned within ten (10) business days after the date of rental. If the Security Deposit was paid by check or cash, the deposit is returned by check and mailed to the Renter. If the deposit was paid by credit card, the deposit is returned to the same credit card.

The Carol Stream Park District reserves the right to keep all or a portion of the security deposit if:

• Renter cancels rental more than three (3) business days after the rental has been approved.
• Renter exceeds the maximum expected attendance.
• Renter conducts activities other than what is confirmed by Rental Contract.
• The renter does not properly dispose of garbage produced by the rental event.
• Renter creates noise levels or plays music so loudly as to disturb the fitness center, front desk staff, or any other activities taking place.
• Renter damages
• Carol Stream Park District property such as, but not limited to, tables, chairs, floors, and walls.
• Rental requires excessive cleaning by the Carol Stream Park District
• Renter violates any other terms and conditions of the Rental Contract or District Ordinance.

Smoking is prohibited on Carol Stream Park District property, indoors and outdoors.

VIEW FULL TOBACCO FREE POLICY

• All rentals are supervised by Carol Stream Park District staff.
• Carol Stream Park District staff is set up Carol Stream Park District tables and chairs.
• Carol Stream Park District staff does not assist with Renter’s activity or additional set up.
• They are empowered to restrict the group’s misuse of the facility and to protect Carol Stream Park District property.
• Renter and guests must cooperate with Carol Stream Park District staff and not cause a hindrance in the performance of staff’s duties.
• It is the responsibility of the Renter to advise its party of the duties and authority of Carol Stream Park District staff on duty.
• Renter is responsible for the actions of their guests, including the supervision of minors at all times by a parent or guardian.
• Carol Stream Park District has the right to enforce a 1:12 ratio of adults to minors.

• All rental times start and end according to the time indicated on the Rental Contract.
• Any set-up time and clean-up time by renter must be included within the start and end times on the Rental Contract.

Alcohol and tobacco products are not permitted in any park shelter.

• Depending on the time of the year the sports fields located near these shelters could be active with Carol Stream Park District sporting events.
• There is no guarantee that a field is available for use unless available and rented by the renter of the shelter.

• Additional equipment, entertainment items, and/or supplies are the responsibility of the renter and must be approved by the Carol Stream Park District.
• The Carol Stream Park District does not sign for or accept delivery of any equipment or supplies.
• It is the renter’s responsibility to provide a representative to accept any deliveries.
• Any piece of equipment brought into the park requires the approval of the Carol Stream Park District.
• No moonwalks or jump houses are allowed in any park.
• Nothing can be staked into the ground.

• Renter must remain with the rental and supervise their guests for the entire duration of the park shelter rental.
• Disruptive activity, obnoxious behavior, or loud noise is not permitted and could result in the cancellation of the event and forfeiture of the rental fee.

• Garbage cans are located at each shelter.
• If garbage cans or bags provided are not sufficient, it is the renter’s responsibility to provide extra garbage cans or bags.
• All garbage must be bagged and disposed of in one area.

Hot coals must be disposed of in the hot coal cans located at the shelter.

• A certificate of insurance is required for caterers, dunk tanks, and other entertainment items.
• The certificate of insurance must be for a minimum of one million dollars and must name the Carol Stream Park District as an additional insured.

• Motorized vehicles are not allowed to drive into the park.
• This includes unloading of supplies and any event set‐up that is required.

A permit must be secured from the Village of Carol Stream for all outdoor music. Contact the Village at 630‐665‐7050.

• No person shall display, distribute, post, or fix any placard, sign, handbill, pamphlet, circular or any other writing or printed material of any kind whatsoever, without written Carol Stream Park District approval.
• No person shall offer or exchange for sale any article or thing or do any hawking, peddling or soliciting, or buy or offer to buy any article or thing, raffling or auctioning, or take up any collection or solicit or receive contributions of money or anything of value in the Park System without Carol Stream Park District’s written approval.
• No person shall expose or offer for sale to the general public any articles or things, or conduct to solicit any business, trade or occupation or profession without a valid concession license agreement approved by the Carol Stream Park District and then only in accordance with the terms and conditions thereof, it is the intention to control commercial enterprises or sales on Carol Stream Park District Property.
• No person shall call or hold any public meeting or give any concert of public entertainment of any kind without Carol Stream Park District approval.

• Reservations are accepted a first‐come‐first‐serve basis.
• Shelters are available to rent from April 1 through October 31 except on Memorial Day, July 4, and Labor Day.
• Shelters can be reserved seven (7) days a week from dawn to dusk.
• A completed contract signed waiver, and permit fee(s) are due when reserving a site and must be submitted at least one week prior to the requested rental date.
• In some cases, proof of insurance is required.

Cancellations

• Cancellations made more than two weeks prior to the reserved date are eligible for a full refund.
• Request for cancellation within 14 days or in the case of inclement weather, the renter has the opportunity to reschedule their shelter for another date.

Rates

• Residents include individuals, affiliates, businesses, and non‐profit organizations within the boundaries of the Carol Stream Park District.
• Non‐profit organizations include church groups, scout groups, veterans groups, and community organizations.

• The Splash Pad at McCaslin park is open for public use Thursday-Friday 9 am-6 pm, Saturday & Sunday 1-6 pm.
• Splash Pad may be rented by the hour as an add-on to your McCaslin park shelter rental during non-public use hours. Monday-Wednesday 9 am-6 pm, Saturday & Sunday 9 am-1 pm.
• McCaslin Park Shelter must be rented in order to rent the Splash Pad.
• Splash Pad rental use is non-exclusive in regards to other patrons of the park, but no other rental is scheduled during rental time.
• Water at Splash Pad is scheduled to turn off and on during the requested time. This time may not be changed prior to the rental.

• Depending on the time of year the sports fields located near these shelters could be active with Carol Stream Park District sporting events.
• There is no guarantee that a field is available for use unless rented by the shelter renter.

Outside food is not allowed at Coral Cove Water Park, Coyote Crossing Mini Golf, or McCaslin Park.

Full payment and a signed rental agreement are due to secure a date.

Rentals may be canceled due to inclement weather. If this happens, your rental may be rescheduled for another date or a refund may be issued.